SGE50017Q0039.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Consulate General Frankfurt, Germany

Supply & Installation of Radio Kits for the Palestinian Civil Defense at Ramallah

SOLICITATION NO. SGE50017Q0039

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

May 3, 2017

Combined Synopsis and Solicitation Solicitation Number SGE50017Q0039

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and installations of Radio Kits (Brand Name(s) or Equal) to the Palestinian Civil Defense for the Bureau of International Narcotics and Law Enforcement Affairs (INL) at the US Consulate Jerusalem, Israel.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. NOTE: One or more of the items under this acquisition are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements. Except where U.S. or designated country end products are either not received or are insufficient to fulfill the requirement, end products from other than the U.S.A. or a designated country will not be considered (FAR 25.403 (c)(1)).

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is SGE50017Q0039 and is issued as a Request for Proposals (RFP), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95, effective January 19, 2017.

Contract Type:

The Government intends to award a single, firm fixed-price purchase order to the responsible offeror whose offer is evaluated as representing the best value to the Government. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3313 E-mail: JacobsenW@state.gov the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing Purchase Order shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Delivery and Acceptance:

Delivery of supplies and performance of the service shall be made to the Palestinian Civil Defense at Ramallah (exact address will be provided at time of award).

Compliance with Specifications:

The offerors shall provide, at a minimum, existing product literature to substantiate the acceptability of their offered product in accordance with subpart 1 (B) of Volume II, Technical Compliance Matrix (Brand Name or Equal). The offerors shall submit a completed matrix for the equipment being offered indicating the extent to which the specifications of the offered equipment are in compliance with the requested specifications. When offering other than the requested brand, the offeror must provide descriptive literature.

Descriptive Literature Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Statement of Work:

The U.S. Consulate Jerusalem, Israel has a requirement for the supply and installation of portable Radio Kits, as specified in the Pricing Section of the Volume I below. The successful contractor shall supply new equipment only; no gray market or refurbished products shall be allowed. Items must be in original packaging, never used and not altered in any way.

Note:

If the vendor plans to import any part of an order from abroad Israeli or Palestinian Autonomy, the vendor must first ask for and receive a stamped approval from Israeli Customs Directorate.

Shipment should not begin until the vendor receives the Israeli Customs stamped approval from the Consulate

The Goods subjected to Donation are not exempted from the rules of ‘Legality of Importation’. The Custom Broker should apply for the approvals directly from the ‘authorized authorities in Israel’.

If the vendor chooses to ship the goods without prior approval from the Consulate, then The Consulate will not be responsible for any demurrage fees and the Consulate will have the right to cancel the order as result of any delays.

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items – to be completed with other certifications and submitted with the offer; FAR 52.212-4, Contract Terms and Conditions - Commercial Items, 52.232-40, 652.228-71, 652.237-72, 652.242-70, 652.242-73 and 652.243-70; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items -the applicable clauses under paragraph (b) are: 52.204-10, 52.223-18, 52.225-13 and 52.232-33.

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vfdosara.htm, respectively.

The following and provision(s) are provided in full text:

52.212-2 Evaluation – Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

1. Price;

2. Technical capability of the item offered to meet the Government requirement

3. Responsibility (see FAR9.1);

Technical capability and responsibility, when combined, are equal to price.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

adequate financial resources or the ability to obtain them;

ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

satisfactory performance record;

satisfactory record of integrity and business ethics;

necessary organization, experience, and skills or the ability to obtain them;

necessary equipment and facilities or the ability to obtain them; and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Oct 2015)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Oct 2015) is augmented as follows:

1) The period of acceptance of offers is herewith changed to 60 calendar days.

2) Preparation of Offers - Offerors shall prepare and submit offers, in two (2) separate

Volumes, as set forth below:

The remainder of this page is left intentionally blank.

VOLUME I:

1. PRICING

The offeror shall complete the table below:

2. REPRESENTATIONS AND CERTIFICATIONS

(i) The offeror shall complete FAR 52.212-3 Representations and Certifications – Commercial Items (Jan 2017). This provision is accessible via https://www.acquisition.gov/far

End of Volume I line item Description quantity unit unit price total

001 UHF Portable Radio Kit 150 ea

"Motorola GP 280" or alternate make /model with the following salient features:

5W, 255 channel, full display, Slim Lithium Battery

UHF Stubby Antenna

Belt Clip

Dust Cover

User Guide

Single Unit Charger

002 Mobile Radio Kit 35 ea

"Astro XTL1500 Mobile Radio" or alternate make /model with the following salient features:

10‐40 Watt, 380‐470 MHz

Palm PTT – Microphone

Power cable with fuse box

Coaxial cable with necessary connectors

Mobile Hardware Installation Kit, includes: trunnion kit, screws, and mic holder

Mobile UHF Antenna, 5dB

003 Delivery and installaton of line items 001 and 002 1 lot

Net amount for all supplies and services as stated above

Value added tax percentage:

TOTAL AMOUNT

CURRENCY:

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed items shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature if offering other than the named brand.

(B) Technical Compliance Matrix (Brand Name or Equal):

CLIN 001 – Motorola GP 280 – quantity 150

REQUESTED SPECIFICATIONS OFFERED PRODUCT

SPECIFICATIONS (TO BE

COMPLETED BY THE

OFFEROR)

Technical specifications

5W, 255 channel, slim lithium battery, full display, UHF Stubby Antenna

Equipment Belt clip, Dust cover, User Guide, Single Unit Charger

CLIN 002 – Astro XTL1500 Mobile Radio”

REQUESTED SPECIFICATIONS OFFERED PRODUCT

SPECIFICATIONS (TO BE

COMPLETED BY THE

OFFEROR)

Technical specifications

10-40 Watt, 380-470 Mhz, Mobile UHF Antenna, 5dB

Equipment Palm PTT – Microphone, Power cable with fuse box, Coaxial cable with necessary connectors, Mobile Hardware Installation Kit, includes:

trunnion kit, screws, and mic holder

(C) One year warranty on all line items.

End of Volume II

SUBMISSION OF OFFERS:

Offers and all supporting documentation shall be submitted via email in two (2) separate volumes to JacobsenW@state.gov and FrankfurtRPSO@state.gov. The subject line shall read “Quotation SGE50017Q0039”. The size shall not exceed 20MB.

OFFER DUE DATE

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European Summer Time (CEST) on Monday June 12, 2017. Late offers will not be considered.

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission in Volumes I and II and the provision at FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Deadline for Submission of Questions: Interested offerors may submit any questions concerning the solicitation as soon as possible but not later than May 15, 2017 to Wencke Jacobsen at JacobsenW@state.gov.

Damian Richard

[original signed]

Contracting Officer