Attachment_1 _SOW.pdf

SGE50016R0052 Page 1 of 4 Moving Service, Frankfurt, Germany

ATTACHMENT 1, STATEMENT OF WORK (SOW)

I OVERVIEW

The contractor shall provide the services outlined in the line items in Section B during regular work hours (08:00 - 16:30 hours, Monday through Friday except for the holidays identified in Sections F.3 and F.4).

Work will be performed both in- and outdoors. The areas in which this work is to be performed include, but are not limited to, the U.S. Consulate General’s Frankfurt facilities and the warehouse in Egelsbach. There will be occasional transports from other U.S.

diplomatic facilities in Germany. Items to be moved include, but are not limited to, government owned residential and office furniture; carpets; and warehousing equipment.

II ORDERING – The COR (Contracting Officer’s Representative) is the Ordering Officer for this contract. The COR will place the orders by e-mail (i.e. in writing) a minimum of 2 working days before the work is to be performed. The contractor shall confirm receipt of each order by return e-mail.

III MOVING SERVICES

1 70% of the work will take place in June, July and August.

2 Furnishing apartments shall include the following assembly / placing of furniture:

a. Attach the legs to the dining table, unpack and insert one of the three extension leafs (screws are manufacturer provided on new items)

b. Install the shelve pins and install the glass shelves from the china cabinets (shelve pins are manufacturer provided on new items)

c. Attach safety bracket from china cabinet top and base (screws are manufacturer provided on new items)

d. Attach handles to wooden furniture pieces (screws are manufacturer provided on new items).

e. Hang mirrors (string is not provided).

f. Remove the clear plastic from lampshades and floor lamps (new items only)

g. Unpack and place the arm covers for sofas, easy chairs and recliner chairs.

h. Unpack the cutlery holder from the buffet (sideboard)

i. Remove all tags and labels from new furniture.

j. Set up residential furniture per the floor plan provided by GSO.

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3 Furniture removed from an apartment shall be either brought to the GSO warehouse in

Egelsbach, or the warehouse in the Siedlung (housing area), on the same day of the scheduled removal. The COR shall provide spreadsheets identifying the property that is to be removed, and to which warehouse the furniture is to be delivered.

4 If at any time during transportation items are left in inclement weather conditions, the contractor shall ensure items are sufficiently covered / protected from the elements.

IV LOADING / UNLOADING CONTAINERS – Containers with household furniture, rugs, and other miscellaneous property will be unloaded / loaded at the USG warehouse in Egelsbach.

Most of these containers will be 40’ with the occasional 20’ container. The contractor shall provide equipment and transportation of his employees to the site. During the peak season, the contractor shall be expected to provide sufficient staff to unload 3 containers per day in addition to the requests for standard labor support.

V BOXES / OTHER MATERIALS – If required for the work (e.g. transportation of small items to / from the GSO warehouse(s)), the contractor shall provide boxes and other materials as per line items 0006 / 0007 (and corresponding items in the option years). The USG may also decide to purchase these items from the contractor for internal projects unrelated to the services under this contract.

VI CONTRACTOR RESPONSIBILITIES / STAFF / VEHICLES

1 The contractor shall provide sufficient qualified, reliable and cleared staff to manage the work load at all times. If at times the contractor can only provide ‘overqualified’ staff, this shall not be an acceptable reason to not provide any staff. All contractor staff to be working under this contract shall be cleared by the RSO (Regional Security Office) prior to being allowed on the work site. The contractor shall provide a (hardcopy) list of personnel to the COR within 1 month after award of the contract. The contractor shall ensure that employees rejected by the RSO are not included in the teams assigned to this contract.

The clearance process through the RSO takes a minimum of 60 calendar days, actual time depending on the individual’s background and the time of year. Use of sub-contractor staff is acceptable and the same clearance / security requirements apply.

2 Contractor staff shall:

a. not have a police record;

b. be in possession of a valid identification card or passport;

c. be registered with the local police;

d. pass a security check by the RSO;

Assigned employees who do not meet these requirements will not be allowed to work under this contract. The contractor shall provide replacement employees for the next working day.

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3 DRIVERS for the 7.5 ton truck shall have at a minimum a class B driver’s license (old system) or a class C1 driver’s license (new system).

4. The contractor shall provide a list of vehicles to be used under this contract to the COR within 1 month after award of the contract.

5. The contractor shall return to the COR USG identity cards issued to its staff to work under this contract either after an employee leaves the contractor’s firm, is no longer assigned for work under this contract or upon expiration of this contract to the COR within 3 working days.

VII The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed.

VIII ORGANIZATION – Contractor staff will be accompanied by GSO warehouse staff during work performance and will receive their instructions from them. Staff will not be organized in fixed teams but will be assigned to projects / locations as required by the daily work load.

IX ENGLISH LANGUAGE REQUIREMENT – Contractor staff shall have a basic knowledge of

English and shall be able to follow simple instructions in English.

X All Contractor employees shall:

a. Be courteous at all times;

b. Arrive at the work site at the scheduled time;

c. Be clean and neatly dressed and keep their hands clean to avoid soiling any articles being packed

XI The contractor employees shall not at any time:

a. Smoke in the American Consulate General facility (residential, office or warehouse) except in designated outside smoking areas;

b. Arrive at the facility or residence under the influence of drugs or alcohol, or with alcohol on their breath;

c. Drink alcoholic beverages on the job, even if offered;

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d. Engage in prolonged discussion or argument regarding the job;

e. Be involved in criminal actions such as but not limited to the following actions performed at the job site: unauthorized use of USG property, theft, vandalism, immoral conduct, unethical or improper use of official authority or credentials, security violations, organizing or participating in gambling in any form, use of weapons.

f. Attempt to disassemble, assemble, or repair electrical appliances or mechanical items;

g. Disconnect or connect any gas appliances;

XII Protection of USG Buildings and Property – The contractor shall use best commercial practice to ensure that buildings and property are protected from damage and wear and tear during the move (see Section 2, clause 52.247-21).