SGE50015R0115_Combined_Synopsis-Solicitation_Catering.pdf

July 29, 2015

Combined Synopsis and Solicitation Notice

Solicitation Number SGE500-15-R-0115

The American Consulate General Frankfurt hereby provides the following Solicitation Notice for a Request for Proposals (RFP) for:

CATERING SERVICES. The Government requires catering services for five (5) training events as follows:

August 24 to September 11, 2015 (15 days)

October 5 to October 23, 2015 (15 days)

November 2 to November 20, 2015 (15 days)

November 30 to December 18, 2015 (15 days)

January 11 to January 29, 2016 (15 days)

The indoor coffee breaks with light foods are to commence at 10:30 and 13:00 local time each day of each training event.

Each training event will take place at the following locations:

Days 1 through 5 will be in Dbayeh, Lebanon.

Days 6 and 7 will be in Aramoun, Lebanon.

Days 8 through 10 will be in Tal Zaatar, Lebanon.

Days 11 through 15 will be in Aramoun, Lebanon.

A total of twenty-eight (28) individuals are expected to be in attendance. The presentation of the coffee break with light foods shall be as a self-serve buffet.

Any and all beverages served during the coffee breaks shall be non-alcoholic (i.e., coffee, teas, juices, water)

One contractor helper shall be present on location. The contractor shall provide glasses, napkins, silverware, plates, and other necessities.

Synopsis: This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, and supplemented with additional information included in this notice.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3345

E-mail: CollinsSE@State.gov

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2005-82-1 on May 7, 2015

The North American Industrial Classification System (NAICS) code for this procurement is

722320.

Competition: Solicitation and award will be subject to the laws and regulations of the United

States of America. This requirement is being competed utilizing full and open competition procedures.

Contract Type: The Contract shall be a Firm-Fixed Price commercial services contract awarded to lowest priced technically acceptable (LPTA) offeror.

Question Submission: Interested offerors may submit questions concerning this RFP to the

POC’s email address by 16:00 (CET) of July 31, 2015. Questions not received within this time period will not be considered.

All questions shall be shall be e-mailed only to FrankfurtRPSO@state.gov with copy to

CollinsSE@state.gov with the solicitation number in the subject.

Delivery and Acceptance: The services are to be provided at various locations throughout

Lebanon for five (5) training events at 10:30 and 13:00 local time respectively on each day. The contractor shall be responsible for transportation to and from all locations and events.

Days 1 through 5 will be in Dbayeh, Lebanon.

Days 6 and 7 will be in Aramoun, Lebanon.

Days 8 through 10 will be in Tal Zaatar, Lebanon.

Days 11 through 15 will be in Aramoun, Lebanon.

Standard of Conduct: The contractor helper is expected to adhere to standards of conduct that reflect credit on themselves and the United States Government. The contractor helper must at all times use politeness and courtesy in the course of their duties.

Basis for Award: The Government intends to award one Firm-Fixed Price commercial services contract resulting from this solicitation to the responsible offeror whose proposal is responsive and the price is the lowest among all proposals that were deemed to be technically acceptable.

Incomplete proposals will not be considered.

The Government reserves the right to reject proposals that are unreasonably high in price.

Proposals from offerors who do not have an active System for Award Management (SAM) registration and a completed copy of the representations and certifications at FAR 52.212-3 may http://www.acquisition.gov/far/fac/Looseleaf%20FAC%202005-72_1-1-14.pdf mailto:FrankfurtRPSO@state.gov mailto:CollinsSE@state.gov be deemed nonresponsive and may be eliminated from the competition without further discussion.

Your proposal shall contain your best terms. The Government has the right to award without any discussions.

The following non-cost factors shall be used to evaluate the acceptability of proposals:

(i) Schedule

(ii) Technical Capability (to also include a menu)

Schedule: The proposal shall meet the delivery terms (i.e., dates, times, and at different locations.)

Technical Capability (to also include a menu): The proposal shall meet all of the requirements contained herein. The offerors shall provide with their proposal, at a minimum, in written

English the following information:

Evidence that the offeror operates an established business with a permanent address and telephone listing and is registered to conduct business in Lebanon;

Experience in the food service industry along with any relevant certifications and licenses; and

A menu.

Responsibility will be determined by analyzing whether the apparent successful offeror complies with the requirements of FAR subpart 9.1, including:

Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them;

Necessary equipment and facilities or the ability to obtain them; and

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Applicable Clauses and Provisions:

Offerors must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items,;

FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the offeror must submit a completed copy of the listed representations and certifications along with its proposal; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items; the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.223-

18, [U.S. firms: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37], 52.225-13, 52.232-34, and 52.247-64. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

Other Requirements:

https://www.acquisition.gov/far/

- A proposal MUST be dated, signed, and good for 30 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

- All proposals and other correspondence must be in the English language.

- Solicitation and award will be subject to the laws and regulations of the United States of

America and is being competed utilizing full and open competition procedures.

Proposal Submission: The complete proposal submission shall include the following information:

(1) A price proposal in United States dollars broken down by each training event with the VAT priced separately

(2) Completed FAR 52.212-3, Offeror Representations and Certifications

(3) Evidence of an active System for Award Management (SAM) registration or having applied for SAM registration (i.e., screen shot).

(4) Schedule

(5) Technical Capability and Competence

Proposal Due Date: Offers are due no later than 16:00 hours (CET), August 5, 2015 and shall be submitted as a pdf document emailed to CollinsSE@state.gov and

FrankfurtRPSO@state.gov . The email subject line must read “Proposal SGE500-15-R-0115”

Sincerely, Sara Collins

Contracting Officer, RPSO-Frankfurt mailto:CollinsSE@state.gov mailto:FrankfurtRPSO@state.gov