Presolicitation_Notice_Elevator_Repairs_Saudi_Arabia_7_24_2015.pdf

July 24, 2015

PRE-SOLICITATION NOTICE

Solicitation No. SGE500-15-R-0107

The American Consulate General Frankfurt hereby provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Elevator Repairs

At the American Embassy in Riyadh, Saudi Arabia

The American Embassy in Riyadh, Saudi Arabia requires five (5) hydraulic passenger elevators located in the office buildings be repaired and the operation of such elevators improved.

The scope of work will include, but is not limited to, the following tasks:

Replace existing hoistway door panels, sight, hangar tracks, interlock assemblies, and door gibs.

Replace car door operators, gate switches, door clutches, car door restrictor, and door operator’s linkages.

Upgrade and/or revise elevator software.

Replace all cab walls and interiors. Only the existing car platforms shall be retained.

Provide the following up on completion of repair work: maintenance manuals, a maintenance control plan, straight-line wiring diagrams of all “as-installed” elevator circuits and wiring pull sheets for car, controller, and hoistway used during installation.

The contractor shall all personnel, labor, equipment, transportation, materials, and supervision to perform such work.

A firm-fixed price construction contract is anticipated.

The period of performance will be 240 calendar days from issuance of the notice to proceed with a one

(1) year warranty period following the completion of the project. The estimated magnitude of construction is between $500,000 and $1,000,000. The North American Industrial Classification System (NAICS) code for this procurement is 238290, Other Building Equipment Contractors.

A pre-proposal conference and site visit is scheduled for August 18, 2015 at 10 a.m. local time at the U.S.

Embassy in Riyadh, Saudi Arabia.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3345

E-mail: CollinsSE@State.gov

The contractor will be required to possess all appropriate permits and licenses to perform construction work in Saudi Arabia. All offerors will be required to provide written certification of authorization to operate and do business in Saudi Arabia. Additionally, all offerors will be required to further certify that it will be responsible for any required entry or work visas.

Offerors will also be required to submit with its proposal a letter from an accredited financial institution confirming the offeror’s ability to obtain an irrevocable letter of credit (ILC) providing a total of 40% of the contract value. The requirement for ILCs will not be waived.

When submitting a proposal, the failure to provide 1) evidence of authorization to operate and do business in Saudi Arabia, and 2) acceptable assurance regarding the ability to obtain ILC(s) may result in the proposal being found technically unacceptable and removed from the competition without further discussion.

Companies interested in the solicitation shall express their interest no later than Thursday, August 10, 2015 by written correspondence to the attention of Mrs. Sara Collins at the above e-mail address using the solicitation number SGE50015R0107 in the subject line. Please do not telephone. By expressing interest in the solicitation, you are acknowledging that your company is able to reach compliance with the following:

- Possess all appropriate permits and licenses to perform construction work in Saudi Arabia, as well as being responsible for any required entry or work visas;

- A letter from an accredited financial institution confirming the offeror’s ability to obtain an irrevocable letter of credit (ILC) providing 40% of the contract value.

All requests for a copy of the solicitation MUST include the following information:

- name of the company;

- first and last name, telephone, fax number, and e-mail address of the point of contact;

- complete physical and mailing address of the company.

If a company will be attending the pre-proposal conference and site visit on August 18, 2015, please provide the following addition information as a part of the request for a copy of the solicitation to ensure access to the U.S. Embassy on the day of the pre-proposal conference and site visit:

- first and last name of each representative for up to two (2) representatives (due to space limitations) who will be in attendance.

Any requests for a copy of the solicitation after August 10, 2015 will not be honored. Only companies expressing interest in writing shall receive a copy of the solicitation package when it becomes available.

The solicitation is expected to be issued on or around August 11, 2015.

The solicitation document will only be available in the English language. Companies shall be knowledgeable in written and spoken English.

Solicitation and award will be subject to the laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.

Any company interested in obtaining a contract award with the U.S. Department of State must be registered in the System for Award Management (SAM) database before an award can be made to them. If a company is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/. A company must have NCAGE/CAGE Code and DUNS Number before registering in SAM.

https://www.sam.gov/portal/public/SAM/