Presolicitation_Notice_-_SGE50015R0028.pdf

February 02, 2015

PRE-SOLICITATION NOTICE

Solicitation No. SGE500-15-R-0028

On behalf of the Regional Support Center (RSC) at the U.S. Consulate General, Frankfurt, the Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following Pre- Solicitation Notice in respect of the issuance of a Request for Proposals (RFP) for:

JUST-IN-TIME (JIT) DELIVERY OF OFFICE SUPPLIES. ORDERS SHALL BE PLACED

ONLINE VIA A WEB-BASED INTERFACE AND DELIVERY MADE TO UNITED STATES

EMBASSIES, MISSIONS AND CONSULATES --COLLECTIVELY “MISSION(S)”--

THROUGHOUT EUROPE.

The Government intends to award one Indefinite Delivery/Indefinite Quantity (IDIQ) contract based on continent-wide coverage of European locations. RPSO Frankfurt will issue a delivery order for each United States Mission choosing to participate in the contract. Where conditions permit, other United States Missions outside the European region will be allowed to join the JIT program.

The successful contractor shall furnish managerial, administrative and direct labor to accomplish all deliveries required in the solicitation. The contractor will be responsible for setting up a web-based interface for the contractor’s country-specific catalog and delivering office supplies to ordering entities within clearly defined time frames, predominantly within 24 hours of ordering.

Project Performance Requirements

The basis for the ensuing contract shall be contractor’s published price which must be available in printed form or online.

For each web-based ordering interface, the following specifications will be required:

• The desired language is English.

• Show in real time i) if an item is on stock and ii) anticipated replenishment date if an item is out of stock.

• Ability to change or cancel requests in real time.

• Ability to provide certain U.S.-size office supplies.

• Ability to set up different cost centers, each of which with different user groups.

• Ability to set order value limits based on unit price and total order value for any user group.

• Ability to set up approval functions within an individual cost center.

• Ability to assign individual delivery addresses to each cost center.

• Web-based administration function.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany Tel: (49) 69 7535 3350

E-mail: MambaKG@state.gov FrankfurtRPSO@state.gov

The successful contractor shall develop a standard catalog based on the guidance provided by the participating Mission in the country of performance. Delivery to the ordering Mission will be required but desk delivery will not be required.

Billing shall be on a monthly basis via mission-specific consolidated invoice. The performance period is for five (5) years.

Issuance of the solicitation package is scheduled for February/March 2015, with award anticipated in May/June 2015.

Companies interested in the solicitation shall express their interest by written correspondence to the attention of Mr. Kenneth Mamba at the above e-mail addresses, no later than Friday, February 20, 2015 using the solicitation number SGE500-15-R-0028 in the subject line. DO NOT TELEPHONE.

All requests for a copy of the solicitation MUST include the following information: name of firm;

name, telephone number, and email address of point of contact, and complete physical and mailing address of firm. The solicitation package will only be available in the English language.

This requirement is being competed utilizing full and open competition procedures. Solicitation and award will be subject to laws and regulations of the United States of America.