15R0012_Windhoek_Presolicitation_Notice.doc

December 02, 2014

PRE-SOLICITATION NOTICE

Solicitation No. SGE500-15-R-0012 The Regional Procurement Support Office (RPSO) at the American Consulate General, Frankfurt hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Proposal (RFP) for:

Renovation of CDC Office space in the Bell Harris Building in Windhoek, Namibia

The solicitation will result in the award of a Firm-Fixed Price contract issued around February / March 2015.

The U.S. Embassy Windhoek requires the services of a qualified Contractor to renovate the existing Center for Disease Control (CDC) building including the common entrance shared with the Directorate Special Programs HIV / AIDS and Malaria. The total floor area to be renovated accumulates to roughly 446 m2. This is comprised of a ground floor and basement.

The scope of work requires the successful Contractor to provide professional construction services necessary to meet the requirements of the contract within the established schedules.

The project includes but is not limited to the following work:

1. Removal of all floor tiling, carpet, ceilings and sanitary fittings.

2. Connect new water and sewerage reticulation to existing external infrastructure.

3. Install new finishes, sanitary ware, door leafs, ironmongery and other accessories.

4. Performing remedial work where necessary.

5. Supervise and administer specialist installation of server room including general mechanical and electrical installations.

6. Provision of swing space by delivery and installation of office containers for the CDC staff.

A pre-proposal conference followed by a site visit will be held in Windhoek at the location specified in the solicitation on Friday January 30, 2015. The magnitude of the entire project is estimated to be between US $500K and US $1 million.

Companies interested in the solicitation shall express their interest by written correspondence to the attention of Wilhelm M. Fleming at the above e-mail address, no later than Monday December 22, 2014 using the solicitation number SGE500-15-R-0012 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Name, Telephone Number, and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. The solicitation package/documents will not be placed on FedBizOpps. Only companies submitting a letter of interest shall receive a copy of the solicitation package when it becomes available.

PROSPECTIVE OFFEROR’S CERTIFICATION:

By expressing interest in this project, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation document:

(Business Licenses to Work in Namibia: In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), offeror certifies that it will provide, with its proposal, written certification of authorization to operate and do business in Botswana.

( Offeror certifies that it will provide information that clearly shows that it is able to work in Namibia. If applicable, offeror further certifies that it will be responsible for any entry or work visa issues and requirements and will provide a clear discussion in which a risk mitigation plan is clearly identified.

( Irrevocable Letters of Credit (ILCs): Offeror agrees that it will submit with its proposal a letter from the financial institution confirming its ability to obtain the ILCs. The requirement at proposal submission stage is an assurance letter regarding offeror’s ability to obtain ILCs and not the ILCs themselves. Offeror certifies that, upon contract award, it will present to the Contracting Officer acceptable ILCs from a financial institution providing a total of 40% of the contract value.

When submitting a proposal, the failure to provide 1) evidence of authorization to operate and do business in Namibia and 2) acceptable assurance on offeror’s ability to obtain ILCs may result in the proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Wilhelm M. Fleming, tel. +49 69 7535 3338, email FlemingWM@state.gov.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

D-60435 Frankfurt am Main

Germany

Tel.: (+49) 69 7535 3338

E-Mail: FlemingWM@state.gov

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