Pre-solicitation_Notice_and_Addenda_to_SF330.pdf

Page 1 of 3 - Pre-solicitation Notice

June 6, 2014

PRE-SOLICITATION NOTICE

SOLICITATION NO. SGE500-14-R-0058

The American Consulate General Frankfurt hereby provides the following Pre-Solicitation Notice in respect of the issuance of a Request for Proposal (RFP) for:

CONSTRUCTION MONITORING SERVICES

NATIONAL PUBLIC HEALTH REFERENCE LABORATORY

MARRACUENE, MOZAMBIQUE

This Pre-solicitation Notice includes the following:

SF 330 Part I and Part II with Instructions Addendum 1(a) - Scope of Work Addendum 1(b) - Plan of Action / Statement of Understanding Addendum 2 - Personnel Management and Staffing Plan Addendum 3 - Experience/Past performance Addendum 4 - Miscellaneous Requirements

The Regional Procurement Support Office Frankfurt, Germany intends to issue a Firm-Fixed-Price contract for Construction Monitoring Services (CMS) for the construction of Mozambique National Public Health Reference Laboratory (NPHRL) in Marracuene, Mozambique. The construction effort is in support of the President’s Emergency Plan for AIDS Relief (PEPFAR) and is being directed by the Centers for Disease Control and Prevention (CDC).

This project requires the service of a professional Architect - Engineer (AE) firm with experience in providing construction oversight and monitoring services and reporting construction activities on-site to the Government, with the aim of ensuring the construction Contractor’s compliance with the contract.

The Contractor shall be solely responsible for providing all labor, material and equipment necessary to meet the requirements of this contract during the performance period of 540 calendar days.

The purpose of this announcement is to elicit information from interested AE firms about their professional qualification and competence for performing the services. Interested AE firms are

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3350 E-mail: MambaKG@state.gov

Page 2 of 3 - Pre-solicitation Notice invited to review this announcement, complete the attached Standard Form 330 and provide the additional information requested in Addenda 1(b) through 4.

The Government intends to make a selection of the firms considered most highly qualified to perform the work (see Subpart 36.602 of the Federal Acquisition Regulation) and award the contract following negotiations with one or more selected firms (see Subpart 36.606 of the Federal Acquisition Regulation).

Offerors participating in this requirement shall be technically qualified to perform the work described in the Scope of Work.

In responding to this notice, each offeror shall submit 2 hard copies of each of the following physically separate volumes/submittals:

1. Completed SF-330 Part I

2. Completed SF-330 Part II

3. Information addressing the requirements in Addendum 1(b)

4. Information addressing the requirements in Addendum 2

5. Information addressing the requirements in Addendum 3

6. Information addressing the requirements in Addendum 4

Offerors may either send their submittals by mail to:

Regional Procurement Support Office [RPSO] American Consulate General CMS – SGE50014R0058 (Attn: Kenneth Mamba) Attn: Kenneth Mamba Giessener Strasse 30 60435 Frankfurt am Main Germany to be received no later than 1600 hrs Central European Time (CET) on Monday, July 07, 2014 or hand-deliver the same to:

American Consulate General Regional Procurement Support Office [RPSO] CMS – SGE50014R0058 (Attn: Kenneth Mamba) Wetzlarer Strasse (CAC 4, Personnel Entrance) D-60435 Frankfurt am Main, Germany

Tel: ++49 69 7535 3350 or ++49 69 7535 3300 to be received no later than 1600 hrs Central European Time (CET) on Monday, July 07, 2014.

Those delivering packages by hand should inform the guards to call extensions 3350 or 3300.

RPSO staff shall then personally appear at the gate and accept the package(s). The guards themselves at CAC 4 are not authorized to accept any documents.

Page 3 of 3 - Pre-solicitation Notice

Late submittals may not be considered. Electronic submittals will not be accepted. Submittals that are missing a significant amount of the required information may be determined to be non-responsive and eliminated from consideration at the Government’s discretion.

Offeror shall be solely responsible for any entry or work visa issues and shall satisfy the requirement below which will be part of the ensuing CMS contract:

DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999).

The solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures, in accordance with FAR Subpart 36.6.

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See Addenda

1(a)

1(b) to SF330 on the following pages

Page 1 of 5 of Addendum 1(a) – Scope of Work (SOW)

Addendum 1(a) – Scope of Work (SOW)

I. BACKGROUND:

The United States Government (USG) is seeking an Architectural and Engineering consultant (AE) to provide Construction Monitoring Services (CMS) for construction of a new laboratory, laboratory support, administrative and training facility for the Instituto Nacional de Saude de Moçambique (NIHM), in Maputo, Mozambique. The AE shall perform all the services, and provide all materials, required to meet the requirements of this Scope of Work (SOW).

NIHM is currently located in an existing facility in an urban area of Maputo, Mozambique.

There is a desire to relocate the laboratory, laboratory support, training and administrative functions to a new facility to be located on highway EN-1, approximately 20 kilometers north of Maputo. The existing NIHM facility is not able to accommodate mandated functions for disease monitoring, evaluation, outbreak investigation and laboratory diagnosis.

This new NIHM facility shall be approximately 7,000 m2 and will house administrative offices, training functions, laboratory support functions, BSL 2 laboratories, limited BSL 3 laboratories, a small insectary and limited vivarium spaces.

Complete programming, design and construction documents for the NIHM facility were prepared under a separate contract. These documents, as well as the Contract for Construction, shall be the basis for performance of AE CMS services as defined in this SOW.

II. SCOPE OF WORK FOR CONSTRUCTION MONITORING SERVICES

A. After the Notice to Proceed (NTP), which shall be issued by the Contracting Officer, the AE shall perform all required CMS activities in accordance with the requirements of this SOW. The AE CMS shall also comply with all laws, regulations and standards of practice in Mozambique.

B. This SOW covers CMS related to the administration of the Contract for Construction.

The AE shall also provide related support services as defined in this SOW.

C. The AE shall be directly responsible to the COR for the performance of CMS.

D. The AE’s key Principal responsible for performance of CMS shall be identified in the AE’s Proposal for CMS. The Principal shall be available to respond to the COR during normal working hours. The Principal shall visit the site every two weeks at a minimum and monitor the performance of the construction works and all AE staff assigned to CMS.

E. The AE shall employ a designated individual as Site Representative to perform the primary CMS under this SOW. The AE shall submit résumés to document the capability of the proposed Site Manager. The COR shall provide written acceptance or rejection of

Page 2 of 5 of Addendum 1(a) – Scope of Work (SOW) the proposed Site Manager. The proposed Site Manager shall have a minimum six years of demonstrated on-site construction management or related experience in construction projects of similar or larger scope. The Site Manager shall be familiar with issues related to performance of the Contract for Construction and be conversant in both written and spoken English.

F. The Construction Contractor (CC)’s work hours shall be defined in the Contract for Construction. The AE’s Site Manager shall coordinate their work schedule with the CC’s working hours but shall, at a minimum, be on-site eight hours per day, five days per week, for a workweek of 40 hours. In specific cases, where deemed critical to the interests of the USG, the AE’s minimum workweek requirement of 40 hours may be increased without modification to compensation for services defined by this SOW.

G. In addition to the Site Representative, the AE shall provide additional field and office staff as required to assure adequate performance of CMS as defined in this SOW and by standard practice in Mozambique.

H. The AE shall furnish written reports of construction activity in a daily logbook documenting the following:

1. Date and time of visit (inspection start and end time);

2. Weather conditions and temperature;

3. Persons met on-site the day of inspection (names and function);

4. Workmen present (number and trades);

5. Material testing approval log activity;

6. Shop drawing/submittal approval log activity;

7. Schedule compliance updates and performance;

8. Photographs;

9. Location of specific item / deficiency;

10. Condition of the item, describing the deficiency;

11. Explanation or cause of the deficiency;

12. Impact or consequences that the deficiency will cause, based on the system or component not meeting its intended function;

13. Recommended corrective action to alleviate the deficiency;

14. Potential health, safety and security hazards or deficiencies: Describe any potential hazardous conditions, material or substances observed during inspection.

I. The AE, as the on-site Government representative, shall be responsible for monitoring of the construction contract for all disciplines, including but not limited to, architectural, civil, structural, electrical, mechanical, and security. The AE shall have no authority to direct the activity of the CC; except in item I -8 below. Specific key responsibilities include, but are not limited to, the following:

1. Develop a complete working knowledge of the administrative and technical requirements of the Contract for Construction and the construction documents.

2. Develop and manage a quality assurance (QA) program to ensure all construction work is performed in accordance with the terms and conditions of the Contract for Construction. Perform inspections of the work and enforce quality control (QC)

Page 3 of 5 of Addendum 1(a) – Scope of Work (SOW) requirements. Supervise field / laboratory independent tests as required to verify the CC’s quality control program. The objective of the QA program shall be to ensure conformance with the technical requirements of the construction documents in respect to materials, workmanship and performance. The QA program shall also include implementation of document control and CC compliance with all administrative requirements of the Contract for Construction.

3. Observe, inspect and evaluate the construction work to assure the COR that proper standards of construction quality and compliance with the Contract for Construction are being met by the CC.

4. Identify and communicate architectural and engineering problems in the design and construction to the COR. Develop approaches to resolve problems or issues in the best interest of the USG and present those proposed approaches to the COR for approval.

5. Identify and provide early notification to the COR for potential schedule changes.

Monitor the CC’s construction schedule to assure timely project completion.

6. Advise the COR of any situation which might make the USG liable for increased costs or claim actions by the CC.

7. Provide CMS to monitor CC compliance with the detailed quantity survey, cost estimates and terms and conditions of the Contract for Construction. The AE shall advise the COR and CO on technical recommendations for approval or denial of requests for cost or schedule changes by the CC.

8. Monitor and review construction site conditions to identify potential unsafe practices and security concerns. When conditions of concern are observed, report to the COR and immediately inform the CC’s on-site superintendent and / or project manager of potential accident conditions involving construction contractor’s activities. The AE is authorized to direct the CC to take action to protect the health and safety of CC personnel. The project safety plan shall be in accordance with the requirements of the CC’s approved safety plan, good practice and local requirements.

J. Review and make recommendations in a timely manner to the COR on corrections or approval of CC shop drawings and submittals in accordance with the requirements of Contract for Construction and construction documents. Review submittals for completeness prior to forwarding them to the COR. Coordinate all submittals and maintain shop drawing and submittal logs.

K. Confirm that the CC is maintaining as-built documentation as required by the Contract for Construction and construction documents.

L. Review CC’s monthly progress payment requests and recommend appropriate action to the COR.

M. Forward copies (fax or e-mail) of approved invoices to the COR and CO.

N. Prepare and submit timely and accurate weekly and monthly progress reports to the COR.

These reports shall summarize relevant information from the daily logbook, as well a

Page 4 of 5 of Addendum 1(a) – Scope of Work (SOW) summary of submittals, approvals and other actions, as well as a general statement on progress, cost and schedule.

O. Prepare “Scope of Work” and / or Bill of Quantities for USG Requests for change Proposals (RFP) related to the Contract for Construction. Prepare independent government estimates (IGE) for potential modifications to the Contract for Construction.

As directed by the COR, prepare negotiation positions for Contract for Construction modifications. Evaluate the necessity and accuracy of any CC change proposals and make written recommendations to the COR.

P. Review and evaluate design calculations and data provided by the CC and forward those evaluations to the COR.

Q. Review all shop drawings and submittals by the CC and recommend approval or required corrections to the COR.

R. Assist in the evaluation of CC proposed substitutions and forward to the COR.

S. Prepare coordinated responses to the CC’s requests for information (RFI). Prepare narratives, sketches or drawings as required to support responses to RFIs and RFPs.

T. Assure that materials stored on-site for which payment has been requested are stored correctly and are in acceptable conditions.

U. The AE shall provide all materials testing as required during construction to assure QA in accordance with requirements of the construction documents and all laws, regulations and standards of practice in Mozambique.

V. Perform other similar duties in accordance with the intent of this SOW as may be assigned by the COR.

W. Participate in project meetings and conferences as directed by the COR. The AE shall provide a written record of all conferences and meetings to the CO and COR.

X. The AE shall be responsible for producing and recording photographic documentation of the construction work in progress as follows:

1. Digital photographs shall be provided as required to clearly and comprehensively depict the entire property, at a minimum resolution of 3.0 mega pixels. The number, date, location and orientation of each photo shall be described, so that it is possible to identify the item shown. The photographs shall be of good, acceptable quality;

however, a professional photographer is not required. There shall be no less than 5 pictures be taken and submitted with each report, however there shall be no more than 20 pictures for each report maximum.

Y. The AE shall provide commissioning services in accordance with standard practice in Mozambique, including the following specific requirements:

Page 5 of 5 of Addendum 1(a) – Scope of Work (SOW)

1. Cooperate and coordinate with the COR and other members of the construction and commissioning staff. Work with assigned project team members to achieve the highest possible priority and effectiveness in meeting the scope, schedule and cost goals of the construction project.

2. The AE shall assist the COR with coordination of operations and maintenance training and other facility activation and occupancy activates by NIHM.

III. GENERAL REQUIREMENTS - CONSTRUCTION MONITORING SERVICES

A. The AE shall provide construction monitoring services during the entire period of construction; during the punch list and acceptance period and until all contractor change requests are resolved after acceptance.

B. The AE shall provide or coordinate all software, materials and filing systems as required for managing and controlling the documents and records required during the construction process. The AE shall inform the COR of any lack of compliance of the CC with requirements of the Contract for Construction and construction documents for submission of documents including, but not limited to, schedules, shop drawings, requests for payments, progress reports, RFIs equipment/material submittals, calculations, commissioning data and reports. The AE shall be responsible for collecting, filling and maintaining all construction related documents in an orderly and accessible manner.

These documents shall be provided to the COR and CO upon completion of the Contract for Construction.

C. Direct Travel Costs: The AE CMS shall be responsible for travel (which shall be minimized to the extent necessary), food and lodging costs for all AE CMS and sub-contractor staff as required for coordinating and performing their work. These costs shall be reimbursed to the AE CMS as Direct Costs under the Task Order, but only to the extent that these costs are included in the AE CMS proposal in response to this CMS SOW. Reimbursement for the costs of travel, food and lodging shall be based on USG travel guidelines and per diem rates.

D. Definitions

AE = means Architect / Engineer, the individual employed under this contract to perform the services describe in this SOW.

CC = means construction contractor.

CMS = means construction monitoring services.

Day = means calendar day, unless otherwise specifically specified.

FAR = means Federal Acquisition Regulation.

COR = means Contracting Officer’s Representative. A person appointed by the

Contracting Officer (CO) who is authorized to monitor and enforce the contract but not make changes to the contract.

END OF SOW

Page 1 of 1 – Addendum 1(b)-Plan of Action/Statement of Understanding

Addendum 1(b) - Plan of Action / Statement of Understanding

Based on the Scope of Work (SOW) as in Addendum 1(a), you are required to provide

PLAN OF ACTION/STATEMENT OF UNDERSTANDING SUMMARY (UP TO 5 PAGES).

The Plan of Action (Statement of Understanding) should be comprehensive, implementable and creative, including critical review of SOW, and should describe the approach for achieving Government’s objectives through the discussion of:

objectives and work requirements; methods and techniques for completing each task; “how” each task will be evaluated for full performance and acceptability of work from the Contractor’s viewpoint; anticipated difficulties and problem areas, along with a mitigation plan; logistical considerations including evidence of the ability to commence work within 30 days of contract award.

The Contractor should demonstrate a thorough understanding of the requirement and its critical program elements, the ability to offer best practices and solutions to achieve the objectives of the SOW and the capability to accomplish the work and prepare requested deliverables within the required time intervals.

As an attachment to the summary of the Plan of Action/Statement of Understanding, the Contractor shall submit a “Report Template” addressing all, but not necessarily limited to, factors in Section II H of the SOW.

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Page 1 of 1 - Addendum 2 - Personnel Management and Staffing Plan

Addendum 2 - Personnel Management and Staffing Plan

In addition to completing Form 330, you are required to provide the following:

1. PERSONNEL MANAGEMENT AND STAFFING PLAN - SUMMARY ( UP TO 5

PAGES ) to demonstrate Contractor’s ability to assemble and maintain the qualified key and non-key personnel to perform the primary and support services set forth in the contract and integrate their roles and responsibilities. The information about the labor categories and the number of resources under each of them.

2. Evidence of Contractor’s ability to make available-

• One (1) Key Principal as per Section II D of the SOW. Show the level of proficiency in the English language, both written and spoken.

• One (1) Site Manager as per Section II H of the SOW. Show the level proficiency in the English language, both written and spoken.

• Field and office staff with both experience and in numbers commensurate with the magnitude ($9M) and complexity of the construction project.

3. Resumes of Key Personnel (Form 330/ Section E) for each required discipline. To each resume, a copy of an engineering/construction report written by the candidate should be attached, along with written assurance that there exists an employee-employer relationship with the individual. If the individual is not currently employed by the Contractor or one of its subcontractors, a letter of agreement shall specify position and salary range.

Page 1 of 1 - Addendum 3 - Experience/Past Performance

Addendum 3 - Experience/Past Performance

Please supplement/adjust the information to be provided under Section F/G of Form 330 as follows:

Substantiate the recent (within the last 36 months) experience in performing the required work by providing a minimum of two (2) and a maximum of three (3) Past Performance Contract Profiles that are directly relevant to the required effort and are of similar size (dollar value), scope (substantially similar services) and complexity (degree of difficulty). A minimum of one (1) of the past performance profiles shall be for services performed by the prime contractor. The Contractor may cite experiences with government organizations and/or private customers within the past 36 months prior to the issuance of this notice.

Please note that the Government may consider all information available on the Contractor’s experience and past performance. This will include information that is in addition to that which is provided by the contractor. The Government reserves the right to interview the clients identified by the Contractor and may interview other clients of whom the Government is aware.

Page 1 of 1 - Addendum 4 - Miscellaneous Requirements

Addendum 4 - Miscellaneous Requirements

In addition to completing Form 330, you are required to:

1. Provide evidence of possessing valid registration for architect-engineer services and all licenses and permits required by Mozambican law for performing such services;

2. Provide DUNS number and evidence of being registered in the System for Award Management ( SAM );

3. Provide information on the extent of knowledge of the local work environment in Mozambique in general and, if available, of the project locality in particular;

4. Certify that, in case of being aware or becoming aware of any facts that might create an actual or potential conflict of interest (situation such as, but not limited to, Contractor’s providing advisory assistance when involvement of any nature with the Construction Contractor or any sub-contractors may create conflicting roles that might bias the Contractor’s judgment), the Contractor shall immediately provide a detailed disclosure of such facts to the Contracting Officer.