Addenda_1-4.pdf

Addendum 1(a) - Scope of Work

The sole function of the construction monitoring Contractor ( hereinafter the Contractor ) will be to monitor, inspect and report on all active projects and all infrastructure/equipment installations at the Baghlan prison site associated with the Government construction contract “Construction of a New Prison Building – Baghlan, Afghanistan”, including follow-on remedial action by the prime construction contractor and sub-contractors.

The Contractor may also be utilized to perform inspections of other structures or assemblies within the Baghlan prison compound and exterior ancillary structures and/or installations.

The Contractor will have no authority and shall not direct the daily work activities of the prime construction Contractor ( CC ) or any sub-contractors working on the project site.

The Contractor shall be responsible for monitoring, inspecting, and reporting on the entire site with particular attention paid to the following:

- MEP (Mechanical, Electrical, Plumbing) assemblies included in the new prison construction

- Warranty repair work (active)

- Storm/surface water drainage system installation (active)

- Flood mitigation project (active)

- Geotechnical investigation

The Contractor shall be required to cooperate and coordinate with the Contracting Officer ( CO), the Contracting Officer’s Representative COR, Project Manager, and other members of the INL staff in meeting their deliverables. Work with assigned project team members to achieve the highest possible priority and effectiveness in meeting the scope, schedule and cost goals of the construction projects.

Specifically, the work of the selected Contractor’s staff shall comprise, but not be limited to, the following tasks:

1. Develop a working knowledge of the technical requirements of the contract.

2. Prepare and submit timely and accurate daily, weekly, and monthly progress reports to

COR ; daily reports shall include information such as day and time of visit, persons/companies active on site, work completed, deficiencies identified, recommended corrective action, etc. ( extended contents of the reports to be furnished by the Government subsequently ); prepare coordinated responses to the CC’s request for information.

3. Prepare and submit a Quality Assurance Program at NTP+30 days. Develop and manage a quality assurance program to ensure all construction work is performed in accordance with the terms and conditions of the construction contract. Perform inspections of the work and enforce contract QC requirements. The Contractor’s staff will have review authority on all field, laboratory, and independent tests as required by contract documents.

4. Monitor the construction Contractor’s schedule to assure timely project completion.

identify and provide early notification to the COR for potential schedule slippages,

5. Monitor and review contract site conditions to identify potential unsafe practices, security concerns or any situation which might make the Government liable for claim action by the Construction Contractor. If identified, immediately report to Construction Contractor’s on-site superintendent and COR.

6. Review, coordinate and, if needed, recommend action pertaining to:

6.1 Construction Contractor’s submittals ( submittal log ),

6.2 Construction Contractor’s monthly progress payment requests,

6.3 Construction Contractor’s maintaining as-built documentation .

7. Review and evaluate design calculations and data provided by the CC or Design Company and forward to the COR with concurrence/non-concurrence including recommendations for any correction/improvement as deemed necessary.

8. Prepare “Scope of Work” and / or Bill of Quantities (BOQ) for US Government Requests for Proposals (RFP). Prepare independent government estimates for construction contract modifications. As directed by the COR, prepare negotiation positions for construction contract modifications. Evaluate the necessity and accuracy of any Contractor change order proposals and make written recommendations to the COR.

9. Assure that materials stored on-site for which payment has been requested are stored correctly and are in acceptable conditions.

10. Provide digital photographs, as required, to clearly and comprehensively depict the progress of the project (minimum technical requirements and instructions for the photographs shall be provided subsequently).

Addendum 1(b) - Plan of Action / Statement of Understanding

Based on the Scope of Work (SOW) as in Addendum 1(a), you are required to provide

PLAN OF ACTION/STATEMENT OF UNDERSTANDING SUMMARY ( UP TO 5 PAGES ).

The Plan of Action ( Statement of Understanding ) should be comprehensive, implementable and creative, including critical review of SOW, and should describe the approach for achieving Government’s objectives through the discussion of:

objectives and work requirements; methods and techniques for completing each task; “how” each task will be evaluated for full performance and acceptability of work from the contractor’s viewpoint; anticipated difficulties and problem areas, along with a mitigation plan; logistical considerations including evidence of the ability to do business with the host government within 30 days of contract award.

The Contractor should demonstrate a thorough understanding of the requirement and its critical program elements, the ability to offer best practices and solutions to achieve the objectives of the SOW and the capacity to accomplish the work and prepare requested deliverables within the required time intervals.

As an attachment to the summary of the Plan of Action /Statement of Understanding, the Contractor shall submit a “Report Template”.

Addendum 2 - Personnel Management and Staffing Plan

In addition to completing Form 330, you are required to provide the following:

1. PERSONNEL MANAGEMENT AND STAFFING PLAN - SUMMARY ( UP TO 5

PAGES ) to demonstrate Contractor’s ability to assemble and maintain the qualified key and non-key personnel to perform the primary and support services set forth in the contract and integrate their roles and responsibilities. The information about the labor categories and the number of resources under each of them, as well as about the recruitment and selection process for staff under this project should also be included.

2. Evidence of Contractor’s ability to make available a minimum of two (2) and a maximum of five (5) engineers qualified within four engineering disciplines and with the minimum qualifications outlined below

1.1 BS Engineering – Architectural, Civil, Electrical, Mechanical.

1.2 Five years of verifiable experience working in their assigned discipline area

1.3 Intermediate to advanced skills with design/scheduling software platforms (Primavera, AutoCAD)

1.4 ILR Level 3 – Professional working proficiency of the English language.

2. Five (5 ) résumés of key personnel ( Form 330/ Section E ) for each required discipline;

to each resume a copy of an engineering/construction report written by the candidate should be attached as well as the recent signed employment agreement/contingent hire agreement, if he or she is not currently employed by the Contractor or one of its subcontractors. The contingent agreement shall specify position and negotiated salary range.

3. Evidence of the Contractor’s ability to identify a Project Manager as a POC (Point of Contact) who shall be located in Kabul and to have the approved engineering staff available to be placed by the Contracting Officer’s Representative (COR), based on the project monitoring requirements at Baghlan Prison, on daily, weekly, and monthly time frames and to be relocated at the discretion and need of the COR and or his designee.

Addendum 3 - Experience/Past Performance

Please supplement/adjust the information to be provided under Section F/G of Form 330 as follows:

Substantiate the recent (within the last 36 months) experience in performing the required work by providing a minimum of two (2) and a maximum of three (3) Past Performance Contract Profiles that are directly relevant to the required effort and are of similar size (dollar value), scope (substantially similar services) and complexity (degree of difficulty). A minimum of one (1) of the past performance profiles shall be for services performed by the prime contractor. The Contractor shall only cite experiences that have occurred for government customers within the past 36 months prior to the issuance of this solicitation.

Please note that the Government may consider all information available on the Contractor’s experience and past performance. This will include information that is in addition to that which is provided by the contractor. The Government reserves the right to interview the clients identified by the Contractor and may interview other clients of whom the Government is aware.

Addendum 4 - Miscellaneous Requirements

In addition to completing Form 330, you are required to:

1. Provide evidence of possessing valid registration for architect-engineer services and all licenses and permits required by the Afghan law for performing such services;

2. Provide DUNS number and evidence of being registered in the System for Award Management ( SAM );

3. Provide information on the extent of knowledge of the local work environment in Afghanistan in general and, if available, of the project locality in particular;

4. Demonstrate awareness of security considerations / provide information on the current security clearance level of the key-personnel;

5. Certify that, in case of being aware or becoming aware of any facts that might create an actual or potential conflict of interest (situation such as, but not limited to, Contractor’s providing advisory assistance when involvement of any nature with the Construction Contractor or any sub-contractors may create conflicting roles that might bias the Contractor’s judgment), the Contractor shall immediately provide a detailed disclosure of such facts to the Contracting Officer.

Please be aware of the fact that , prior to award, companies will be vetted in Joint Contingency Contracting System ( JCCS ) for fraud, waste and abuse as well as terrorist ties and might be vetted in RAM for risk of terrorist financing.