[SG-000-270-003] Notice to Bidders - Solicitation Fact Sheet 9.10.26.pdf

PURCHASE ORDER REQUEST FOR PROPOSALS (PORFP)

NOTICE TO BIDDERS

Solicitation Fact Sheet

BIDS FOR THIS SOLICITATION ARE BEING ACCEPTED SOLELY ONLINE THROUGH

https://emma.maryland.gov

LIMITED TO MASTER CONTRACTORS IN THE CENTRAL REGION

Only Master Contractors that have been awarded a contract under the Indefinite Quantity

Contract (IQC) DGS-25-307-IQC Roofing Work & Related Services for the Central Region are eligible to submit a bid in response to this solicitation.

GENERAL PROVISIONS: This solicitation is issued in accordance with, and is subject to, the terms and conditions of the Master Contractor’s contract under IQC No. DGS-25-307-IQC

Roofing Work & Related Services, Central Region.

PROJECT NO.: SG-000-270-003

TITLE: Roof Replacement, Repair and Gutter Replacement Red Brick Cottages 1-

For the purpose of this solicitation, the Instructions to Bidders for Construction Projects (October

2025), and the General Conditions for Construction Contracts (July 2022) have been supplemented as follows:

1. BID DUE DATE: _November 30, 2026 at 2:00 p.m.

2. PRE-BID CONFERENCE is scheduled for: November 12,2026 @ 10:00am

Spring Grove Hospital Red Brick

Cottages 55 Wade Ave Catonsville, MD

3. Carefully review the Department of General Services’ Instructions to Bidders for

Construction Projects (October 2025) and General Conditions for Construction Contracts

(July 2022) which are attached to this solicitation.

4. The PROJECT CLASSIFICATION for this solicitation is: “D” ($1,000,000 to

$2,500,000)

5. PLANS AND SPECIFICATIONS:

ALL BIDDERS are directed to obtain the Contract Documents directly from eMaryland

Marketplace Advantage (eMMA). Please go to the “Attachments” section of the solicitation to view, print, and/or download the plans, specifications, any/all addenda, and all other documents available.

https://emma.maryland.gov/

Project No. SG-000-270-003

PORFP - Solicitation Fact Sheet

NOTE: For the purposes of bidding, all Contract Documents used for bidding must be printed in the size and resolution advertised.

6. ATTACHMENTS: Bid/Proposal Affidavit, Bid Bond, Minority Business Enterprise

(MBE) Forms, Payment of Employee Health Care Expenses Certification, Corporate Diversity Addendum, and Attachment P

ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form. Faxed copies or emails will not be accepted.

NOTE: For this solicitation, the following forms MUST be submitted with the bid:

• Completed Bid Bond Form (if bid is over $200,000) – submit in accordance with

Item 5 in the Instructions to Bidders for Construction Projects. The original bid bond will be requested from the apparent low bidder.

• MBE Attachment D-1A – submit in accordance with Minority Business Enterprise

Attachment D – September 1, 2026.

• Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to Bidders for Construction Projects.

• Payment of Employee Health Care Expenses Certification – submit in accordance with State Finance & Procurement Article Title 17, Subtitle 8.

• Corporate Diversity Addendum – (if bid is over $1,000,000) submit in accordance with Corporate Diversity Addendum – August 12, 2022.

• Attachment P – Prime Contractor List of ALL Subcontractors Anticipated/Used

During Contract

7. MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 20%

The MBE participation shall be a percentage of the TOTAL CONTRACT VALUE.

Please review all MBE information carefully. Refer to “Appendix 4 – Minority Business

Enterprise (MBE) Participation Goal,” “Appendix 4A – Instructions for Attachment D-

1A,” and “Attachment D – Minority Business Enterprise (MBE) Forms” for further information.

8. COMPLETION TIME AND LIQUIDATED DAMAGES:

The PO Contractor shall complete all construction work (consisting of both pre-construction activities and construction activities) within 548 consecutive calendar days, commencing on the start date stated in the Department’s Notice to Proceed (the

“Construction Duration”). If the construction is not completed within the Construction

Duration, the PO Contractor shall be liable for liquidated damages in the amount of $750 per calendar day, as specified in the “General Conditions.”

The term of the Purchase Order (PO) Agreement that results from this PORFP shall commence on the Effective Date, as defined in the PO Agreement, and shall include all phases necessary to support completion of the project, including pre-construction activities, construction activities, and post-construction administrative closeout. The specific term and expiration shall be as set forth in the executed PO Agreement, which shall govern.

9. INSURANCE REQUIREMENT:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

Builder's Risk Insurance is not required for this project.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance

Requirements.

10. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the

State may accept their bids, provided that, with regard to bids, no other change is permitted.

11. QUESTIONS DEADLINE:

The deadline for questions has been established as November 23, 2026 at 2:00 p.m., to ensure that there is enough time to allow for the A/E to provide responses and possible

Addendum issuance if necessary.

All questions must be submitted, in writing, to the Procurement Officer, Kevin

Lambros at Kevin.lambros@maryland.gov.

12. EXECUTED CONTRACTS

The PO Agreement awarded to the successful Bidder pursuant to this PORFP will be in the form of Attachment K. ALL PO Agreements must have a company seal or notary on the signature page.

13. PAYMENT OF EMPLOYEE HEALTH CARE EXPENSES CERTIFICATION

Payment of Employee Health Care Expenses Certification, Under State Finance &

Procurement Article Title 17, Subtitle 8, Form MUST be submitted with the bid. Failure to submit the form will deem the bidder as non-responsible and the bid will be rejected under COMAR 21.06.01.01.

14. PREVAILING WAGE RATES

Prevailing wage rates apply to contracts with a value of $250,000 or more. Wage rates applicable to projects of $250,000 or more are attached to the specifications.

15. ELECTRONIC TRANSACTION FEE:

a. No later than forty-five (45) calendar days after the end of each monthly reporting period, the PO Contractor shall remit to the State an electronic transaction fee equal to one percent (1%) of the total approved invoice amount for all accepted goods and services provided under the Contract during the applicable reporting period. The PO

Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The PO Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total approved invoice amount for a reporting period equals $10,000, the PO Contractor shall remit an electronic transaction fee of $100.

b. The PO Contractor shall submit the electronic transaction fee for the applicable reporting period by one of the two methods below:

1. via ACH: To send ACH payments, the PO Contractor must fill out the GAD X-10 Form and submit it to the Comptroller at GADACH@marylandtaxes.gov.

All ACH payments must include a note in the comments section that the payment is for

“DGS 1% Fee.”

2. by check to the Office of State Procurement at the following address:

Department of General Services, Fiscal Services Division

301 W. Preston Street, Room 1309

Baltimore, MD 21201

ATTENTION: For the Office of State Procurement

c. Simultaneously with the payment of the fee, the PO Contractor shall email

Attachment Z - Monthly Usage Report, documenting all accepted goods or services for the reporting period to: dgs.statewidecontractsusagereport@maryland.gov.

d. If the PO Contractor fails to timely and accurately remit the electronic transaction fees, the State shall determine that the PO Contractor is in default under the Contract.

https://www.marylandcomptroller.gov/content/dam/mdcomp/md/state-accounting/forms/GADX10Form.pdf mailto:GADACH@marylandtaxes.gov https://content.govdelivery.com/attachments/MDDGS/2026/02/19/file_attachments/3558746/Attachment%20Z.%20Monthly%20Usage%20Report.xlsx mailto:dgs.statewidecontractsusagereport@maryland.gov