SFSIAQ14Q4003.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SFSIAQ14Q4003

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

05/22/2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Erin E. Williams

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL

8. OFFER DUE DATE / LOCAL

TIME

06/23/2014 15:00:00

CODE FSIAQ

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 611430

SIZE STANDARD: $0

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SERVICES NO SHIPPING REQUIRED

SERVICES NO SHIPPING REQUIRED

WASHINGTON, DC 20520

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR FSIBUCODE18a. PAYMENT WILL BE MADE BY

BUDGET OFC (FSI/EX/BUD)

FOREIGN SERVICE INSTITUTE

BUDGET & MANAGEMENT OFFICE

WASHINGTON, DC 20520-4201

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __4__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Erin E. Williams 31c. DATE SIGNED

05/22/2014

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SFSIAQ14Q4003

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B.1 Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work C.1 Performance Work Statement C.2 Performance Metrics

E Inspection and Acceptance E Inspection and Acceptance

F Deliveries or Performance F Deliveries or Performance

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data G.2 Contract Administration Data - Travel

H Special Contract Requirements H Requirements

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012)

(DEVIATION)

H.2 Observance of Legal Holidays and Government Closure

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

I Contract Clauses 52.202-1 Definitions (Nov 2013) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004) 52.212-4 Contract Terms and Conditions - Commercial Items (Sep 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

K Representations, Certifications, and Other Statements of Offerors or Respondents

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.212-3 Offeror Representations and Certifications - Commercial Items (Nov 2013)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) L Instructions

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 99)(DEVIATION)

52.216-27 Single or Multiple Awards (Oct 1995) 52.216-1 Type of Contract (Apr 1984) 52.233-2 Service of Protest (Sept 2006) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990) M.1 Evaluation Factors 52.212-2 Evaluation - Commercial Items (Jan 1999)

001 FACT Training Cost (Includes 2 Facilitators, 8 Role Players and 1 Program Manager) Base Year

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

002 FACT Training Cost (Includes 2 Facilitators, 8 Role Players and 1 Program Manager) Option Year 1

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

003 FACT Training Cost (Includes 2 Facilitators, 8 Role Players and 1 Program Manager) Option Year 2

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

004 FACT Training Cost (Includes 2 Facilitators, 8 Role Players and 1 Program Manager) Option Year 3

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

005 FACT Training Cost (Includes 2 Facilitators, 8 Role Players and 1 Program Manager) Option Year 4

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

006 Facilitator Base Year

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

007 Facilitator Option Year 1

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

008 Facilitator Option Year 2

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

SFSIAQ14Q4003

Line Item Summary

Solicitation Number:

SFSIAQ14Q4003

Contract Number: Title: FACT Role Players (SPAS/SO) Date of Solicitation:

05/22/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

009 Facilitator Option Year 3

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

010 Facilitator Option Year 4

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

011 Skilled Role Player Base Year

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2014 to 07/31/2015 Destination

012 Skilled Role Player Option Year 1

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2015 to 07/31/2016 Destination

013 Skilled Role Player Option Year 2

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2016 to 07/31/2017 Destination

014 Skilled Role Player Option Year 3

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2017 to 07/31/2018 Destination

015 Skilled Role Player Option Year 4

0.00 EA

Doc Ref No: 10314233047 Delivery Date (Start to End) Date FOB:

08/01/2018 to 07/31/2019 Destination

B.1 Supplies or Services and Prices

Section B – Supplies or Services, and Prices/Costs B. 1. The Foreign Service Institute, Department of State, anticipates the award of multiple Blanket Purchase Agreements (BPAs), which establishes the terms and conditions applicable to future pur-chases and orders.

B. 2. The services shall be performed in accordance with Section C –Description, Specifications, and Statement of Work and as further described elsewhere in this document.

B.3.1 Contractor shall provide a PER SESSION fully loaded, firm fixed rate for CLIN 001-005

B.3.2 Contractor shall provide a daily rate per individual for CLINs 006-015

SFSIAQ14Q4003

Line Item Summary

Solicitation Number:

SFSIAQ14Q4003

Contract Number: Title: FACT Role Players (SPAS/SO) Date of Solicitation:

05/22/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

FACT Course per session rate (includes 2 Facilitators, 8 role players, 1 program manager) (On or about) based on one session CLIN 001 Base Year: $__________ per Program Manager August 1, 2014 - July 31, 2015 CLIN 002 Option Year 1: $__________ per Program Manager August 1, 2015 - July 31, 2016 CLIN 003 Option Year 2: $__________ per Program Manager August 1, 2016 - July 31, 2017 CLIN 004 Option Year 3: $__________ per Program Manager August 1, 2017 - July 31, 2018 CLIN 005 Option Year 4: $__________ per Program Manager August 1, 2018 - July 31, 2019

Facilitator (On or about) based on one individual for one day CLIN 006 Base Year: $__________ per Facilitator August 1, 2014 - July 31, 2015 CLIN 007 Option Year 1: $__________ per Facilitator August 1, 2015 - July 31, 2016 CLIN 008 Option Year 2: $__________ per Facilitator August 1, 2016 - July 31, 2017 CLIN 009 Option Year 3: $__________ per Facilitator August 1, 2017 - July 31, 2018 CLIN 010 Option Year 4: $__________ per Facilitator August 1, 2018 - July 31, 2019

Skilled Role Player (On or about) based on one individual role player for one day CLIN 011 Base Year: $__________ per Role Player August 1, 2014 - July 31, 2015 CLIN 012 Option Year 1: $__________ per Role Player August 1, 2015 - July 31, 2016 CLIN 013 Option Year 2: $__________ per Role Player August 1, 2016 - July 31, 2017 CLIN 014 Option Year 3: $__________ per Role Player August 1, 2017 - July 31, 2018 CLIN 015 Option Year 4: $__________ per Role Player August 1, 2018 - July 31, 2019

Section C- Descriptions/Specifications/Statement of Work

C.1 Performance Work Statement

Section C - Descriptions/Specifications/Statement of Work Department of State

Foreign Service Institute School of Professional Area Studies

Stability Operations Division

Contractor Requirements

Support for Day Five of Foreign Affairs Counter Threat (FACT) Training

1.0 Context

1.1 The Department of State’s Foreign Service Institute (FSI) provides training and professional development to civilian personnel of the Department of State and the foreign affairs com-munity. The Stability Operations (SO) Division of the School of Professional and Area Studies (SPAS) at FSI provides members of the foreign affairs community with the knowledge, skills, and tools they require to serve fragile states and complex environments and to work effectively in high-threat posts worldwide.

1.2 FSI and Diplomatic Security (DS) have collaboratively developed security- and scenario-based training exercises to be held on the final day of the weeklong Foreign Affairs Counter

Threat (FACT) course. This day-long series of exercises is the practical application of essential information, skills, and experiences learned during the week-long course so that students may achieve optimum security while advancing the foreign policy objectives of the United States in high-threat posts. The exercise is offered at the DS Interim Training Facility (ITF) in Summit

Point, West Virginia.

1.3 To achieve core foreign policy and national security goals in high-threat posts, the USG provides its personnel with the knowledge and skills to better prepare them for living and work-ing in critical and high threat environments overseas. The course provides its participants with the practical skills necessary to recognize, avoid, and respond to potential threats against USG personnel and USG interests.

2.0 Exercise Description

2.1 Learning objectives. In accordance with the scenarios supplied to the Contractor by FSI, the Contractor must ensure that skilled role players and facilitators are available and familiar with the scenarios provided by FSI in advance of their participation in the training exercises. The skilled role players and facilitators will play an important role in helping to ensure that parti-cipants meet the learning objectives for day five of the FACT course, with particular emphasis on the learning objectives relating to leadership, cultural awareness, resiliency and team-building. The learning objectives for students in the scenario-based training exercises and fol-low-on discussion are as follows:

Day Five Scenario Objectives:

*Apply appropriate security and logistic planning to carry out official duties in a safe and ef-fective manner in complex environments.

*Respond to safety and security challenges and apply skills such as: securing a weapon, medic-al triage, self-defense, and driving defensively.

*Effectively collaborate with and take guidance from DS personnel.

*Work effectively with host-country officials and other partners to respond to complex situ-ations and respond in a culturally appropriate manner to challenges posed by local events.

*Apply negotiation and leadership skills when distinguishing and responding to threats or po-tential threats.

*Comply with the spirit and letter of Diplomatic Security (DS) security measures.

*Recognize and utilize diverse interagency capabilities and function as a team to apply lan-guage skills, regional or cultural expertise, subject matter expertise, and security capabilities in challenging circumstances.

*Engage in awareness of the mental health needs of you and your colleagues when working in a complex environment.

*Use and practice situational awareness to identify and diffuse potentially dangerous situations.

*Recognize and demonstrate individual, group, and organization security awareness.

*Assess and react to a possible hostage situation.

*Communicate with the Tactical Operations Center.

*Provide medical assistance to wounded/injured.

2.2 Student body size. The FACT course currently varies in size from a minimum of 10 stu-dents to a maximum of 27 students per group. During the summer months, the courses will be larger reflecting increased personnel transfers. During these busy months, four groups can be engaged in exercises and other activities simultaneously totaling up to 108 students in a week.

The contractor should also be prepared and able to support additional groups beyond the current capacity (4 groups of 27 students equaling 108 per day) should the requirement change.

2.3 Requirements. Each class will include at least two scenarios at separate venues at the WV facility. The materials required to support each scenario will be provided to the contractor by

FSI

2.4 Additional Requirements. The contractor may be asked to provide support to other high-threat related courses within FSI's School of Professional and Area Studies and this rate would apply to such additional requests.

2.5 Schedule. FSI and DS will offer the FACT course 42 weeks per year at the ITF in Summit Point, West Virginia, with the requirement for role players and facilitators for the final day of the five-day, Monday-Friday course. The number of groups per class may vary depending on student throughout. Additional sessions may be required. The period of performance for this contract shall be one year, with an option to extend 4 additional years. The exercises will make up one day of training.

2.6 Course resources. The Contractor shall coordinate the delivery of, and/or provide, the re-quired role players and facilitators to conduct a successful training program, including orienta-tion of role players and facilitators and provision of authentic costumes.

3.0 Training Program Assessments

3.1 FSI conducts regular after action reviews and evaluations and will share feedback with the Contractor to ensure the quality of the role players and facilitators remains consistent.

4.0 Deliverables

4.1 Course Offering Fully Loaded Rate. As further detailed in paragraph 10.2, the contractor shall rpovdie eight skilled role players; two facilitators/instructors; and one program manager for each course offering as part of a fully loaded session rate that supoprts two interactive train-ing scenarios. FSI will direct the contractor on the setting for the scenario and the individual roles. .

As a part of the fully loaded rate, the Contractor shall provide life support for role players, facil-itators and the project manager. They are required to arrive the night before training begins.

Life supoprt shall include meals, lodging, and transportation. Travel is in accordance with the Federal Travel Regulations. The contractor must provide all transportation for role players, fa-cilitators and project manager, including between training facilities and lodging facilities as re-quired. The training day may run from 7:00 a.m. until 5:30 p.m. in the busier summer months.

4.2 Additional personnel. The Contractor shall also be prepared to provide additional skilled role players and facilitators as requested. These personnel will not be part of the session rate;

instead, the contractor shall provide a fully loaded rate for each additional skilled role player and/or facilitator.

4.3 FSI will notify the Contractor two weeks in advance on the number of skilled role players and facilitators required for a class with the general expectation of a single session package of eight skilled role players and two facilitators to the training exercise.

5.0 Contractor Qualifications

5.1 The Contractor qualifications shall include:

*Experience in the coordination and management of preparations of role players to support a one day training program or course.

*Experience working with one or more of the Foreign Affairs agencies, e.g. the Department of State, USAID, USDA’s Foreign Agricultural Service (FAS), the Department of Commerce’s

Foreign Commercial Service (FCS), the intelligence agencies; or the international development community, including overseas experience related to high-threat posts.

*Familiarity with U.S. peace and stability operations and with international and cross-cultural activities in post-conflict or conflict transformation situations overseas.

*Demonstrated experience implementing sound financial and management controls.

5.2 Key personnel and materials. The Contractor’s key personnel shall include: one program manager, two facilitators, and role players, as requested by FSI, i.e.:

5.2.1 Program Manager. Program Manager must have four years related experience in program management in support of the federal government, preferably in training situations. Foreign af-fairs agency or national security experience is a plus.

5.2.2 Facilitator. Facilitator must provide mentorship to students based on previous and recent experience in high-threat environments and carrying out diplomatic work at a U.S. diplomatic mission overseas, preferably with significant DS personnel. Facilitator must also have a proven record of accomplishment in experiential, scenario-based adult training facilitation.

5.2.3 Skilled Role Player. Role player must be able to provide role-play based on the narrative outlined in the exercise and background and/or experience living and working in the designated region. Contractor is responsible for vetting all role players, including criminal and security background checks. Contractor is responsible for ensuring that role players are dressed appro-priately to reflect the designated scenario.

6.0 Contractor must be able to perform and coordinate with all USG government agencies and multiple and varied Contractors, and do so with proper sensitivities to diverse cultures.

The period of performance will begin on or about August/September 2014.

C.2 Performance Metrics

Foreign Affairs Counter Threat (FACT 2.0) (OT611) Performance Metrics

All Blanket Purchase Agreement (BPA) Calls issued off of this contract will be closely monitored by the Contracting Officer’s Repres-entative (COR) and or Government Technical Monitor (GTM) throughout the contract base/option year and will be reported upon at a minimum one time annually at the conclusion of each base/option year period. This evaluation will be considered in determining if an option year will be exercised.

Listed below are the performance metrics by which the Contractor will be evaluated in addition to the contractor’s adherence to Statement of Work (SOW) requirements.

The Contractor must be considered successful in fulfilling the contract requirements in order to continue to be considered for future opportunities. To be considered successful the Contractor will score a minimum of four (4) in all categories listed below. The Con-tractor will be evaluated using a scale (Poor 1- Superior 5).

5 - Superior:

Contractor routinely demonstrates outstanding understanding of SOW requirements for the awarded course segments and significantly exceeds performance standards. Contractor has exceptional strengths that significantly benefit the Government.

4 - Excellent:

Contractor demonstrates excellent understanding of SOW requirements for the awarded course segments and exceeds performance standards. Contractor has one or more strengths that significantly benefit the Government.

3 - Acceptable:

Contractor demonstrates acceptable understanding of SOW requirements for the awarded course segments and has an approach that meets performance standards. Contractor is an acceptable solution and has few or no strengths that benefit the Government.

2 - Fair:

Contractor routinely demonstrates shallow understanding of SOW requirements for the awarded course segments and approach.

1 - Poor:

Contractor routinely fails to demonstrate understanding of SOW requirements and approach.

Quality:

The Contractor must adhere to the requirements outlined in the SOW and facilitate a high-quality, coherent, appropriate adult educa-tional program, specific to facilitating the FACT 2.0 course. Multiple measurements will be used to formulate a rating between 1-5 in-cluding student feedback, review of teaching materials and delivery by course chair(s), and observations by both the Stability Opera-tions Training Division leadership and the COR/GTM.

Timeliness of Performance:

The Contractor must adhere to the deadlines specified by the COR/GTM with regard to providing skilled role players, delivering train-ing, and/or participating in debriefs and after action reviews as outlined in the Task Order. The rating between 1-5 will be formulated by the COR based on his/her observation and input from the Stability Operations Training Division leadership.

Business Relations/Customer Satisfaction:

The Contractor must provide effective customer service to the internal FSI clients of this contract – COR/GTM, and Stability Opera-tions Division staff and students – per their duties in the SOW. The COR/GTM will use his/her expertise and general observance of interactions and customer service with FSI staff, and students. A rating between 1-5 will be tabulated for this evaluation based on stu-dent feedback, FSI staff feedback, and COR/GTM observations. The

COR/GTM’s observations will include timeliness of responses to inquiries and requests within the scope of the contract and delivery of training.

Cost Control:

The Contractor must provide effective cost control within the contract award. A rating between 1-5 will be tabulated for this evalu-ation based on COR/GTM observations, including timeliness and correctness of billing/invoicing.

Section E- Inspection and Acceptance

E Inspection and Acceptance

Section E – Inspection and Acceptance

E. 1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM), a Contracting Officer's Representative (COR) or an Alternate COR when specified.

E. 2. The Role of Government Personnel and Responsibility for Contractor Administration:

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the government to: amend, modify, or devi-ate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or mat-ters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; us-ing good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

C. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment;

and advising the COR of any factors which may cause delay in work performance.

E.3 All work performed under this task order shall be of the highest quality standards, consist-ent with the best industry practices, to assure timely provision of services, optimum Department of State satisfaction, and adequate protection of Government assets.

Section F- Deliveries or Performance

F Deliveries or Performance

Section F – Deliveries or Performance F.1- PERIOD OF PERFORMANCE (On or about) This Blanket Purchase Agreement is for one base year with four one-year options. Actual BPA Calls for ser-vices may be issued any time from date of award, provided the option year is exercised. Specific dates and number of hours will be coordinated between the contractor and the Contracting Officer's Representative and specified in each BPA Call.

On or About:

Base Year: August 1, 2014 – July 31, 2015 Option Year 1: August 1, 2015 – July 31, 2016 Option Year 2: August 1, 2016 – July 31, 2017 Option Year 3: August 1, 2017 – July 31, 2018 Option Year 4: August 1, 2018 – July 31, 2019

F.2 PLACE OF PERFORMANCE

The Contractor shall perform tasks under this contract at the Interim Training Facility in Sum-mit Point, West Virginia. The Contractor will be working with students from multiple agencies over the course of the exercise and will take direction from FSI. The Contractor may also be re-quired to attend meetings at the George P. Shultz National Foreign Affairs Training Center in Arlington, Virginia.

F.3 NORMAL HOURS OF OPERATION

The normal hours of operation at FSI are Monday through Friday from 8:15 am to 5:00 pm.

F.4 GOVERNMENT CLOSURES AND CANCELLATIONS

Should the Federal Government or the Department of State, Foreign Service Institute, close for any reason (e.g.

weather, terrorist threat, emergency situation, etc.) the contractor shall not be paid for that day. Cancellations shall be communicated to the contractor via the COR, ACOR or GTM.

Section G- Contract Administration Data

Clause Title

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 Contract Administration Data

G.1 NONPAYMENT OF UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of his/her own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

G.2 SMOKE FREE WORK PLACE

(a) The Department of State has been designated a smoke free workplace.

(b) Definitions: "Smoking" means a lighted cigar, cigarette, pipe, or other tobacco product.

"Smoking Areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

(c) Applicability: The Smoke-Free Workplace Policy applies to all occupants of the Schultz Center complex; as well as all Department of State owned, rented, or leased vehicles.

(d) Policy: It is the policy of the Department of State to promote a healthy environment.

Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities effective August 1, 1993.

G.3 PARKING PROGRAM

All parking related documentation will be given to the awarded contractor at the post-award orientation.

However, it is assumed that all motor traffic regulations will be followed and FSI parking permits will be ob-tained per the General Service Office's guidance.

G.4 RIGHT OF FIRST REFUSAL

The government will have the right of first refusal over any proposed sub-contractors as well as for any program managers, facilitat-ors, and role players.

G.5 INTELLECTUAL PROPERTY

The Contractor will adhere to professional copyright guidelines and restrictions, and follow U.S. Government and Foreign Service Institute procedures regarding copyright with respect to resources developed and used. The Contractor shall not be required, as a condition of the award of a contract or task order, to sell or otherwise re-linquish to the United States any rights in technical data or intellectual property rights. The usual rule still ap-plies; materials developed on USG time belong to the USG.

G.2 Contract Administration Data - Travel

Travel outside of Metropolitan Washington, DC may be required for the delivery of training at U.S. Diplomatic Missions located over-seas as well as other locations throughout the United States. All travel will be in accordance with the GSA Federal Travel Regulations and the Department of State Travel Regulations. FSI shall assist the contractor in obtaining the necessary country clearances. All travel arrangements, including air reservations, obtaining passports and visas, are the sole responsibility of the contractor.

All travel shall be by common carrier and at the lowest possible cost to FSI. First and business class travel are not authorized under this contract unless specifically approved by the COR. Should overseas travel be necessary, contractor must obtain Defense Base Act (DBA) insurance for their employee. All overseas travel cost, including DBA insurance, will be reimbursed upon invoicing. Contract-or must provide the overhead rate they will charge the Government to process such travel.

GROUP TRAVEL EXPENSES: Certain classes require contractor travel to conference facilities within a two hour drive from Wash-ington DC (official travel is considered to be involved for any class location greater than 50 miles from the Washington DC metropol-itan area). For group travel in which an entire class and Department of State training staff participate, the Foreign Service Institute will generally include the travel costs of the contractor (lodging, meals) in its group booking. The contractor need not quote nor bill separately for travel expenses.

INDIVIDUAL TRAVEL EXPENSES: On occasion, the contractor may be requested to deliver training at domestic US or overseas locations. Local and non-local travel requires prior approval by the COR. The contractor’s travel expenses should be quoted as a sep-arate line item by the contractor once the date and location of the proposed training is known. Travel costs, if necessary, for executive coaching will be included in the session fee.

Travel Reimbursement

(a) Personnel Transportation/Travel Costs.

(1) The contractor shall not be paid for travel/parking for contractor personnel who reside in the Metropolitan area in which the tasks are being performed. Contractor staff will, however, be reimbursed for Personally Owned Vehicle (POV) mileage for any work out-side of a 50 mile radius from the Foreign Service Institute, in accordance with JTR. Contractor will use Government transportation if available.

(2) For travel costs/personnel transportation other than described in paragraph (a), the Contractor shall be paid on the basis of actual amounts paid to the extent that such transportation is necessary for the performance of services un-der the contract and is authorized by the COR via each individual delivery order, subject to any limitations herein. G&A expenses and profit on travel will not be authorized.

(3) When transportation by privately owned vehicle is authorized, the contractor shall be paid on a mileage basis. This mileage rate will not exceed the applicable Government transportation rate as contained in the Joint Travel Regulation (JTR), Volume II, in effect at the time of travel.

(4) The contractor agrees, in the performance of necessary travel, to use the lowest cost mode commensurate with the requirements of the mission and in accordance with good traffic management principles. When it is necessary to use air or rail travel, the Contractor agrees to use coach, tourist class or similar accommodations to the extent consistent with the successful and economical accomplish-ment of the mission for which the travel is being performed. The contractor shall be reimbursed for actual rental/lease of vehicles only if authorized by COR and is in accordance with JTR. Reimbursement of such rental shall be made based on actual reasonable amounts paid by the contractor.

(5) The contractor’s invoices shall include evidence such as a receipt substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers. Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours are unallowable except when documented and justified in accordance with FAR 31.205-46(d).

(6) Relocation costs and travel costs incident to relocation are not allowable and will not be reimbursed hereunder.

(b) Per Diem.

(1) The contractor shall not be paid for per diem for contractor personnel who reside in the metropolitan area in which the tasks are be-ing performed. Per diem shall not be paid on services performed:

(a) at the contractor’s main facility, or any other contractor-facility where work is required to be performed under this contract; nor

(b) at any location within a fifty (50) mile radius of any contractor-facility where work is required to be performed under this contract.

(2) Expenses for subsistence and lodging shall be paid to the Contractor only to the extent that overnight stay is necessary and author-ized by the COR for performance of the services ordered under this contract. When authorized, per diem shall be paid by the Contract-or to its employees at a rate not to exceed the maximum rate authorized by the JTR for the specific locality. Fractional parts of a day shall be payable on a prorated basis for purposes of billing for per diem charges. Fractional billing shall be in accordance with JTR.

Reimbursement to the contractor for per diem shall be limited to actual payments to employees for authorized per diem not to exceed the authorized per diem defined herein. The contractor shall retain supporting documentation for per diem expenses as evidence of ac-tual payment.

Section H- Special Contract Requirements

H Requirements

Section H – SPECIAL CONTRACT REQUIREMENTS

H.1 REMOVAL FROM DUTY

The Government may direct that a contractor be removed immediately from the work site(s) should it be determined that the person is unfit for the job. A determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of mis-conduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official docu-ments or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar effects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance.

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integ-rity. The Contracting Officer, acting on the advice of the COR, will make all determinations re-garding the removal of any employee from the work site(s).

H.2 CONTRACTOR RESPONSIBILITY

The contractor, not the government shall exercise supervision and control over the contractor's personnel. The contractor is responsible to the government.

The contractor is to ensure that the professional personnel assigned to this contract have the training, skills, clearances and certifications necessary to perform the general requirements of this contract.

The contractor shall be responsible for the health and safety of its employees and for any injury or damage to them. The contractor shall be responsible at its own expense for loss and/or dam-age to government property or personnel resulting from contractor fault or negligence or from the fault of its employees.

H.3 CONTRACTOR SELF IDENTIFICATION

Contractor personnel shall have a Contractor-provided identification (ID) badge. The ID badge shall be made on nonmetallic material, easily readable, and include the employee's name, the Contractor's name, and the program title. It shall be the responsibility of the Contractor that all personnel are capable of receiving the appropriate identification documents and security clear-ances as required, for access to required areas at their respective sites. All personnel must pos-sess U.S. government issued identification, such as a driver's license.

Contractor personnel shall wear the ID badge at all times when performing work under this contract, to include attending Government meetings and conferences. Unless otherwise spe-cified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons pro-hibit such placement

All contractor personnel attending meetings, answering Government telephones, and/or work-ing in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel, or Congress that they are Government officials. Con-tractor personnel must also ensure that all documents, emails or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately dis-closed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Contracting Officer.

At no time will any contractor utilize Government letterhead for any correspondence between the contractor and any other entity depicting or imitating that the Contractor is a member/em-ployee of the US Government, either as an individual or as a company/corporation. Example:

Using the Department of State Seal (or any other Government's agency seal) in their letterhead.

H.4 GOVERNMENT FURNISHED PROPERTY

The Government will facilitate the Contractor’s access to ITF in Summit Point, WV and the George P. Shultz National Foreign Affairs Training Center in Arlington, VA. Telephone ser-vice for official use only will be provided to the Contractor; all other telephone calls shall be made at the Contractor's expense. The Contractor shall not use Government-furnished material to work on projects other than those directed by this contract. Government furnished equipment provided to the Contractor in support of developing and delivering this training program shall be returned to the Government in good operating order, with fair wear and tear expected.

H.5 HAZARDOUS MATERIAL INFORMATION

Simulations, pyrotechnics, and blank ammunition will be used in the course of the program by the DS participants and DS trainers or subcontractors. In the unlikely event the Contractor may be required to handle pyrotechnics and other hazardous materials associated with simulations in the conduct of the program, the Government will provide appropriate training, protective equip-ment, and safety instructions to the Contractor as required to safely and diligently perform un-der this contract.

H.6 SECURITY

The Contractor shall maintain at all times the confidentiality of proprietary information pertain-ing to other Contractors, service providers or Contractor firms with whom its employees come into contact during the course of their performance of work pertaining to this contract or as the result of working in proximity to such information. All Contractor employees will be required to maintain the security and confidentiality of all information that directly or indirectly comes into their possession or attention on a strict operational need-to-know basis.

The Security Level shall be UNCLASSIFIED.

H.1 52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (AUGUST 2012) (DEVIATION)

Except for awards where the Government wide purchase card (GPC) is used as the method of payment, con-tracting officers shall include the attached clause 52.204-99, System for Award Management Registration, in lieu of FAR clause 52.204-7, Central Contractor Registration, and DF ARS 252.204-7004, Alternate A, Central Contractor Registration.

System for Award Management Registration (August 2012) (DEVIATION)

(a) Definitions. As used in this clause-

"Central Contractor Registration (CCR) database" means the retired primary Government repository for Con-tractor information required for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and main-tains in the CAGE master file. This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Brad-street, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suf-fix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

"Registered in the SAM database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 num-ber, into the SAM database;

(2) The Contractor's CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes-

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or dis-qualified under the nonprocurement common rule by agencies, Government corporations , or by the Govern-ment Accountability Office.

(b) (1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet of-fice.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for regis-tration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain re-gistered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and con-ditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to-

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to per-form the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed nova-tion or change-of-name agreement, the SAM information that shows the Contractor to be other than the Con-tractor indicated in the contract will be considered to be incorrect information within the meaning of the "Sus-pension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, As-signment of Claims). Assignees shall be separately registered in the SAM database.