SFS JUSTIFICATION MEMO.pdf

SINGLE FEASIBLE SOURCE (SFS) APPROVAL REQUEST WORKSHEET

TO: Senior General Services Specialist - Procurement

Nanci Grannemann, Phone: (573) 522-4406

FROM: Maintenance Operations Specialist

Kevin Blankenship, Phone: (573) 301-3375

RE: SFS Approval Request For CIC PowerBox Crossover

DATE: 11/10/2025

DESCRIPTION:

Please specify the exact product/service your agency needs:

Crossover truck toolbox which allows the ability to have electrical power and an air compressor out in the field without having to run a generator.

Is this a one-time acquisition or an ongoing need to acquire this product/service?

Ongoing need.

If ongoing, please specify the period for which the SFS is being requested:

1 year with 2 additional one year renewal options.

Contractor name and FMS vendor code:

CIC POWERBOX

Estimated dollar amount of the SFS request:

Initial purchase of 13 @ 5,499.00 = $71,500.00 total

JUSTIFICATION:

In the space provided below or on an attached page, please explain how the product/service described above satisfies one or more of the following SFS criteria (7 CSR 10-11.020(5)):

a. Supplies are proprietary and only available from the manufacturer or a single distributor; or

b. Based on past procurement experience, it is determined that only one distributor services the region in which the supplies are needed; or

c. Supplies are available at a discount from a single distributor for a limited period of time.

(Approved By) (Date)

11/17/2025

7 CSR 10-11.020(5):

(5) Single Feasible Source. The division may waive the requirement of competitive bids or proposals for supplies when the division has determined in writing that there is only a single feasible source for the supplies. Immediately upon discovering that other feasible sources exist, the division shall rescind the waiver and proceed to procure the supplies through the competitive processes as described in this rule.

(A) A single feasible source exists when—

1. Supplies are proprietary and only available from the manufacturer or a single distributor; or

2. Based on past procurement experience, it is determined that only one (1) distributor services the region in which the supplies are needed; or

3. Supplies are available at a discount from a single distributor for a limited period of time.

(B) When the Single Feasible Source procurement method is utilized, the following guidelines will be used:

1. The following guidelines may be utilized to determine if supplies can be purchased as a single feasible source due to being proprietary:

A. The parts are required to maintain validity of a warranty;

B. Additions to a system must be compatible with original equipment;

C. Only one (1) type of computer software exists for a specific application;

D. Factory authorized maintenance must be utilized to maintain validity of a warranty;

E. The materials are copyrighted and are only available from the publisher or a single distributor; or F. The services of a particular provider are unique, e.g., entertainers, authors, etc.;

2. The following guidelines may be utilized if past procurement activity indicates only one (1) bid has been submitted in a particular region. In these situations, the division shall monitor the market for developing competition; and

3. The following guidelines may be utilized to determine if supplies may be purchased as a single feasible source due to being available at a discount for a limited period of time:

A. The discounted price is compared to a price established through a reasonable market analysis; and

B. The discounted price should normally be at least ten percent (10%) less than the current contract or other comparable price. A discount of less than ten percent (10%) may be acceptable under appropriate market conditions. The discount should be compared to a price which, where feasible, is within the most recent twelve (12) months.

(C) The division shall post any proposed single feasible source purchase with an estimated expenditure of five thousand dollars ($5,000) or more. If the estimated expenditure is twenty-five thousand dollars ($25,000) or more, the intent to make such purchase will be advertised in such places as are most likely to reach prospective bidders or offerors and may provide such information through an electronic medium available to the general public at least five (5) days before the contract is to be awarded. Other methods of advertisement, however, may be used by the division when such other methods are deemed more advantageous for the supplies to be purchased.

Advertising may be waived, if not feasible, due to the supplies being available at a discount for only a limited period of time.