City of Rochester Hills

Solicitation for Quotation

Lift Repair and Inspections

SFQ-RH-25-042

10/21/2025 1

The City of Rochester Hills is accepting quotations for a (3) three-year blanket purchase order to cover inspection and repair services for the City’s in-ground and mobile lifts. All pricing must be firm for the term of the contract.

Unit prices are requested, FOB City of Rochester Hills, Department of Public Service, 511 E. Auburn Road, Rochester Hills. All prices quoted must be firm for the term of the blanket purchase order.

If you are interested in providing a quotation, please fill in the following information and email or upload to the

MITN website by: Tuesday, November 4, 2025 at 3:00 PM EST. All questions should be directed to the attention of: Andrea Quinn, Procurement Analyst, by email quinna@rochesterhills.org.

Only those persons(s) designated above are authorized to seek additional information from prospective vendors regarding their quote proposals. Correspondence or inquiries made directly to vendors regarding their quote proposals from all other persons are to be directed to those City employee(s) designated above for appropriate review and response. All inquiries shall be made in writing on or before Thursday, October 29, 2025 at 11:00 AM

EST, in order that a written response in the form of an addendum can be processed before the quotes are due.

Inquires received after that date will not be considered.

As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents. In the event of conflict between a version of the quotation submitted by vendor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.

The submission of a Quote hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed.

Specifications:

The City of Rochester Hills is accepting quotes from qualified companies to perform inspections and repair services, including labor and parts, for the City’s in-ground lifts.

The City has six (6) in-ground lifts. All lifts are manufactured by Rotary Lift and require Rotary replacement parts.

The successful company must be able to provide qualified inspection services as specified under OSHA guidelines at a minimum of once a year for the specified 75,000# lifts. The services will be performed at the City of Rochester

Hills, Department of Public Services, 511 E. Auburn Road, Rochester Hills, MI 48307.

Listed is the in-ground lifts model and serial numbers for vendor’s reference.

Service Bay Number Lift Model # Lift Serial # Capacity

4 1021OBS121CRM XNZ0760003 75,000#

5 1021OBS121CRM XNZ0760001 75,000#

6 SL212E510 RBI0760002 12,000#

Service Bay Number Lift Model # Lift Serial # Capacity

7 SL212E510 RBI0760001 12,000#

8 SL212E510 RBI0760003 12,000#

9 1021OBS121CRM XNZ0760002 75,000#

mailto:quinna@rochesterhills.org

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Portable Lift Lift Model # Lift Serial # Capacity

Stertil Koni ST1085 FWA US

213J-603221

213J-603232

213J-603233

213J-603234

18,500#

Rotary FCHW618U200

HB021E0001

HB021E0002

HB021E0003

HB021E0004

HB021F0001

HB021F0002

18,000#

General Conditions

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Prices quoted shall not include

Federal or State taxes. The City will furnish the successful vendor with tax exemption certificates upon request.

The City of Rochester Hills reserves the right to terminate the contract without penalty upon thirty (30) days written notice due to poor performance or for reasons deemed to be in its best interest. A designated representative of the City of Rochester Hills will be solely responsible for determining acceptable performance levels. The City of

Rochester Hills reserves the right to re-award the contract to the second most qualified quote, re-quote the contract or do whatever is deemed to be in its best interest.

The City may modify the QUOTE prior to the deadline for submission of proposals by issuance of an addendum to all parties who have been furnished the Quote for proposal purposes. The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade

Network (MITN). Copies of quote documents obtained from any other source are not considered official copies.

Only those vendors who obtain quote documents from either the Purchasing Division or the MITN System

(www.MITN.info) are guaranteed access to receive addendum information, if such information is issued. Final quote results will be posted on the MITN website after award.

No vendor may withdraw a quote after the actual date of the opening thereof except in a case where the vendor demonstrates to the City’s reasonable satisfaction that a material and substantial mistake was made in preparing the quotation, in which event the vendor shall have 24 hours after the opening of the quote to deliver to the City a notice, in writing, that the vendor desires to withdraw the quotation and state the reasons therefore. Once a quotation is withdrawn, it may not be re-quoted.

The City of Rochester Hills reserves the right to split or abstract any or all quote proposals and award multiple contracts from the same quotation based on price, availability and service when in its judgment it best serves the

City of Rochester Hills. All quote prices shall remain in effect for at least ninety (90) days from the due date and time of the quote or the award, whichever comes first, except for the successful proposer whose prices are to remain firm for the term of the blanket purchase order.

http://www.mitn.info/

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No Quote will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills.

Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City and shall not submit a quote.

Non-Discrimination

Contracts for work under this proposal will obligate the firm or firms to not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment on a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight or marital status pursuant to the Elliot Larsen Civil Rights Act, 1976, P.A. 453. The contractor and the City shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A. 220 and the Federal

Rehabilitation Act of 1973, P.A. 93 112, 87 Stat. 394, which require that no employee or client or otherwise qualified firm participation in, be denied the benefits of or be subjected to discrimination under any program or activity receiving Federal Assistance. No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap or marital status be excluded from participation in, be denied the proceeds of or be subject to discrimination in the performance of this contract. The contractor shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964, as amended.

Changes and Addenda

Each change or addendum issued in relation to this quote will be on file in the Purchasing Division and posted on the MITN system. It shall be the vendor’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all vendors shall be bound by such changes or addenda. Addendums will be posted on the MITN system.

Submission of Quotations:

Each vendor must use the attached quote form and specifications to submit their quote. Quotes shall be in conformance with and subject to the instructions in the quote documents. The Quote Form must be completed entirely and submitted with the Proposal.

The City cannot promise, warrant or guarantee confidentiality nor that the information presented will be exempt from disclosure under the FOIA. The City may honor requests for confidentiality only to the extent that FOIA permits.

Any deviations from the specifications must be noted in the proposal.

The City of Rochester Hills reserves the right to waive any informalities, or immaterial omissions or defects not involving price, time or changes in the work and to reject any or all proposals, if to do so is deemed in the best interest of the City. In the case of error in the extension of prices in the quote or other arithmetic error, the unit price shall govern. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the vendor to whom it is proposed to make such award. Any contract awarded to a person or company who is discovered to have been in default or disqualified at the time of the awarding of the contract shall be voidable at the discretion of the Mayor of the City of Rochester Hills.

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Award of Purchase Order

The City reserves the right to reject any and all quotations, and to waive any defect or irregularity in quotes. The

City reserves the right to accept and separate item in the quote; and to accept the quote that in the opinion of the

City is to the best advantage and interest of the public we serve.

The quote will be awarded to that responsible, responsive vendor whose quote, conforming to this solicitation, will be most advantageous to the City with not only price but also availability of product, location of vendor business, and quality of product considered.

The contractor shall advise the City of any work that will be subcontracted out. Any subcontractor shall be bound by the terms and conditions of this contract. Final quote results will be posted on the MITN website after award.

Force Majeure

Neither party to this contract shall be held responsible for delay or default caused by fire, riot, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other employee restrictions, acts of God and/or war, national emergency making performance temporarily impossible or illegal, strikes and labor disputes, or the combined actions of workers in no way chargeable to the Contractor’s control, fires, floods, freight embargoes or adverse weather conditions of unusual severity and excessive duration for the time of year, which is beyond that party’s reasonable control. The City of Rochester Hills may terminate this contract after determining such a delay or default will reasonably prevent successful performance of the contract.

COVID-19 Management Adherence

As a result of the COVID-19 pandemic, in the event of the issuance of any order by federal, state or local health authorities, which requires the suspension of any, or all activities for any time period, all Vendors are hereby on notice that in the event that certain types of events or projects, including but not limited to the Project set forth in this Solicitation for Quotes, are at any time determined by the City or other governmental authorities, to be required to be suspended, for the safety, health and welfare of the public, or to be in accordance with any applicable order, this event/project may be delayed, terminated, or cancelled, as set forth under the FORCE MAJEURE CLAUSE of this Agreement. The City shall not be responsible for additional costs, or any costs related to the delay, termination, or cancellation of the project.

Hold Harmless

To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the

City of Rochester Hills, its elected and appointed officials, employees and volunteers and others working in behalf of the City of Rochester Hills against any and all claims, demands, suits, or loss, including all attorney fees and costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the

City of Rochester Hills, its elected and appointed officials, employees, volunteers or others working in behalf of the

City of Rochester Hills by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract.

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Insurance Requirements

The vendor shall not commence work until he has obtained and delivered to the City of Rochester Hills the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the City and licensed and admitted to do business in the State of Michigan. Certificate of Insurance and required endorsements shall be sent electronically to the City of Rochester Hills to the attention of the purchasing division at the following email address: purchasing@rochesterhills.org.

A new certificate of insurance shall be provided to the City each year at the time of policy renewal. Failure of the

Vendor to maintain the required insurance shall be grounds for contract cancellation.

1. Commercial General Liability Insurance: The Vendor shall procure and maintain during the life of the blanket purchase order/contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal

Injury, Bodily Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage;

(D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and

Underground (XCU) Exclusions, if applicable.

2. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract Motor

Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability of not less than

$1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

3. Owners Contractors Protective Liability: The Vendor shall procure and maintain during the life of this contract, a separate Owners & Contractors’ Protective Liability Policy with limits of liability not less than

$3,000,000.00 per occurrence and aggregate. The City of Rochester Hills shall be “Named Insured” on said coverage. A thirty (30) day, ten (10) day for non-payment of premium, Notice of Cancellation shall be endorsed onto this policy.

4. Umbrella Liability Insurance: The Vendor shall procure and maintain during the life of this contract Umbrella

Liability Insurance with limits of liability of not less than $1,000,000 per occurrence.

5. Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including employers’ liability coverage, in accordance with all applicable statutes of the State of Michigan.

6. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating: “It is understood and agreed that the following shall be Additional

Insureds: the City of Rochester Hills, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof.

This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage be primary, contributing or excess.”

mailto:purchasingdept@rochesterhills.org

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7. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability Insurance and Motor

Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named to the left.”

8. Proof of Insurance Coverage: The Contractor shall provide the City of Rochester Hills, at the time that the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to the City of Rochester Hills at least ten (10) days prior to the expiration date.

NOTE: If delivery is done by company and not independent carrier insurance may be required.

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QUOTE FORM

Annual Lift Inspections Services:

Annual Lift Inspection Services $_______________ per year for all six (6) in-ground hoists*

Annual Lift Inspection Services $_______________ per year for all ten (10) portable hoists*

Hydro Static Testing (On an As-Needed Basis)

Hydro Static Testing $_______________ per test

(75,000# Lifts)

Hydro Static Testing $_______________ per test

(12,000# Lifts)

List what is included in the annual inspection:

*The annual inspection services MUST include all labor and travel charges necessary to perform the inspection.

Note: Special insurance requirements. Vendor will be required to provide specified insurance before award of contract.

Labor Rates –Repair Services:

Service Labor Rate $____________ per man-hour

Hourly Labor Rate $____________ per man-hour

Travel Rate $____________ per trip (portal to portal)

Travel rate explanation (what is included in rate):

Please include additional labor charges and when applicable (example: emergency call rate, fabrication and welding man hour rate).

Parts - % off List Price: ___________________%

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Please note below any additional charge(s) not included in above requests:

Please provide a list of client references (at least 3 comparable projects only). Include name, address, phone number and contact person.

A 36-Month Guarantee Material/Services Prices Per Stated Above: _____ Yes _____ No

Initial to acknowledge that all applicable travel and labor charges has been included in the quoted costs for annual inspections: ___________

Can you meet the City insurance requirements? _____ Yes _____ No

Does your company accept MasterCard for payment: _____ Yes _____ No

If yes, please state any additional fees, discounts, etc.: __________________________________________

Payment

Method:

Please select company’s desired payment method:

____ Check – minimally 60 days from receipt of order

____ ACH – 45 days from receipt of invoice

____ Credit Card – 20 days from receipt of invoice

COMPANY NAME: ______________________________________________________________________________

COMPANY ADDRESS: ___________________________________________________________________________

CITY/STATE/ZIP: _______________________________________________________________________________

AUTHORIZED REPRESENTATIVE: __________________________________________________________________

TITLE OF REPRESENTATIVE: ______________________________________________________________________

SIGNATURE: _________________________________________ DATE: ____________________________________

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PHONE: ____________________ FAX: ____________________ EMAIL:____________________________________