SFQ - Misc. Ball Bearings - 99821.pdf

Warren C. Evans County Executive

SOLICITATION FOR QUOTES

FOR

Misc. Bearings

SFQ NO. 99821

SFQ TIMETABLE

ACTION DATE TIME

SFQ Issue Date: 10/09/2023 2:00 PM

Quote Deadline Date: 10/13/2023 2:00 PM

Procurement Contact: Raymond Green, Senior Buyer

Phone: (313) 224-0576 Email: Rgreen@waynecounty.com

DESCRIPTION: Quotes are being solicited for misc, ball bearings that will result in a three-year purchase order (PO). These services will be ordered on an as-needed basis during the term of the contract.

COMPLETE:

1. Price Sheet (Appendix A). (Attach in Excel format)

2. Quote Form below with signature (Upload completed and signed page with quote)

3. Purchase Order Terms and Conditions (Appendix B)

OBLIGATION:

The undersigned, by submission of this Quote Form, hereby agrees to be obligated, if selected as the Contractor, to provide the stated goods and/or services to the County, in accordance with the entire contents of this document, together with any written addenda.

COMPLIANCE:

By submission of this quote, Respondent certifies, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

Business Name Signature of Person Authorized to Sign

Federal Tax ID Number Printed Name

Address Title

City State Zip Email

Phone # Fax#

WAYNE COUNTY Page 2 of 5

SOLICITATION FOR QUOTES 99821

Last Revision 3-25-2020

SECTION 1 - INSTRUCTIONS

1. COUNTY-BASED ENTERPRISE (AND OTHER) ADVANTAGE PROGRAMS: Wayne County administers a program that gives a pricing advantage to businesses located within Wayne County that are County-Based Enterprises (CBE). Additional advantage is also given if the business is located within the 10 Targeted Growth Communities within Wayne County (Detroit, Ecorse, Hamtramck, Highland Park, Inkster, Melvindale, River Rouge, Romulus, Sumpter Township, and Taylor). The County shall apply credit up to 7% to the pricing points for Proposals submitted by certified County-Based Enterprises and 2% for TGCE. Wayne County also administers a Small Business program, an expanding business program, a Joint Venture program, a Mentor Venture program and a Veteran Enterprise program. Maximum allowable credit cannot exceed 10%. To receive the applicable credit for any program, the Proposer and all first tier subcontractors must submit their unexpired certificates with the Proposal. (NOTE: Most federal and state funded projects will not include the application of geographic advantages such as the CBE and TGCE in accordance with funding requirements.) If you are not certified, contact the office of Human Relations at (313) 224-5021, or visit their website at https://www.waynecounty.com/departments/corpcounsel/certification-program.aspx

2. SITE TOUR: The County may inspect the part of the plant, place of business, or work site of a Contractor or Sub-Contractor at any tier, which is pertinent to the performance of any contract awarded or to be awarded by the County.

3. CONTRACT AWARD: The County reserves the right to reject any or all quotes, or to accept or reject any bid in part, and to waive any minor informality or irregularity in proposals received, if it is determined by the Procurement Director or designee that the best interest of the County will be served by doing so. The County also reserves the right to award the contract in whole or in part.

4. BRAND NAME: Unless an item is designated as “no substitutions”, brand names are for the purpose of describing the standard of quality, performance, and characteristics desired, and are not intended to limit competition. If “no substitutes” is designated, this brand product is required and it has been deemed that sufficient competition exists in the marketplace to allow for competition.

5. EQUALS: Quotes submitted as alternates, as “equals,” or on the basis of exceptions to specific conditions of purchase and/or required specifications, must be indicated in writing. The County has the sole right to determine what constitutes an equal.

https://www.waynecounty.com/departments/corpcounsel/certification-program.aspx

WAYNE COUNTY Page 3 of 5

SECTION 2 – MINIMUM QUALIFICATIONS

2.1 Adherence to Minimum Qualifications (Pass/Fail)

Interested and qualified Respondents that can demonstrate their ability to successfully provide the services/products outlined in the Scope of Work/Specifications section of this SFQ are invited to submit bid(s), provided they meet the following minimum qualifications:

a) The Respondent OR Respondent or its subcontractor OR Respondent or its key personnel must have 5 years’ experience providing ball bearings.

b) Vendor must be able to provide parts pick-up and delivery during working hours at no additional cost.

c) Vendor must have retail store and warehouse within a 30-mile radius of the equipment division.

29900 Goddard Rd, Bldg #1 Romulus, MI 48174

Failure of the Respondent to meet with the minimum qualifications will eliminate its quote from any further consideration.

WAYNE COUNTY Page 4 of 5

SECTION 3 – SPECIFICATIONS/SCOPE OF WORK

3.1 Objectives and Purpose:

To provide misc. ball bearings as ordered on an as-needed basis during the term of the contract.

3.2 Specifications:

Vendor must have 5 or more years of experience in providing ball bearings

3.3 Contract Term:

The term of the resultant contract shall be for a period of 3 years from 11/1/2023 through 10/31/2026

3.4 Scope of Services:

Through this Solicitation for Quotes (SFQ-BV), the Charter County of Wayne (County) hereby invites businesses who meet the qualifications and specifications set forth herein to submit quotes for the purpose of providing misc.

ball bearings

Power transmission components that may be ordered, but aren’t limited to:

1. Drive Belts

2. Couplers

3. Drive Chains

4. Seals

5. Power transmission units

WAYNE COUNTY Page 5 of 5

SECTION 4 – SUBMITTAL REQUIREMENTS

1) REFERENCES THAT DEMONSTRATE MINIMUM QUALIFICATIONS: Complete the following information for a minimum of three (3) customer references for products/services of similar scope dating within the past 5 years.

Reference 1:

Entity Name:

Contact Name and Title:

City:

State:

Phone Number:

Email Address:

Years Serviced/Date of Project:

Annual Volume/Contract Amount:

Description of Project or Services:

Reference 2:

Reference 3: