SF33_SPE3S124R0014.PDF

10. FOR

INFORMATION

CALL:

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

2. CONTRACT No.

SPE3S1-24-R-0014

3. SOLICITATION No. 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)X

2024 SEP 20

5. DATE ISSUED

1000190160

6. REQUISITION/PURCHASE No.

7. ISSUED BY 8. ADDRESS OFFER TO

NOTE : In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

DESCRIPTION

25. PAYMENT WILL BE MADE BY

CODE

SOLICITATION

until (Hour) (Date)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 33 (Rev.9-97) Prescribed by GSA FAR (48 CFR) 53.214 (c)

OFFER (Must be fully completed by offeror ) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

AWARD (To be completed by Government)

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

12. In compliance with the above, the undersigned agrees, if this offer is accepted within period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

CONTRACT ADMINISTRATION DATA L INSTRS., CONDS., AND NOTICES TO OFFERORS

SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(X) PAGE(S) SEC. DESCRIPTION PAGE(S)

SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

I CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

DELIVERIES OR PERFORMANCE

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

AMENDMENT NO. DATEAMENDMENT NO. DATE

G

H

SEC.

B

A

C

E

D

F

(X)

FACILITY

CODE

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE

19. ACCEPTED AS TO ITEMS NUMBERED

23. SUBMIT INVOICES TO ADDRESS SHOWN IN22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

24. ADMINISTERED BY (If other than item 7) CODE CODE

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer )

26. NAME OF CONTRACTING OFFICER (Type or print) calendar days (60 calendar days unless a different

15A. NAME AND

ADDRESS

OF OFFER-

OR

10 U.S.C. 2304 (c) ( 41 U.S.C. 253 (c) () )

DLA TROOP SUPPORT

SUBSISTENCE SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

See Continuation Sheet

Not Applicable 3:00PM 2024-Oct-08

Michael Olsakowski DMO0027

A. NAME

Phone: 2157377127

FAX:

B. PHONE/FAX (NO COLLECT CALLS)

Michael.Olsakowski@dla.mil

C. EMAIL ADDRESS

X 1

X 4

X 8

X 12

X 16

X 61

X 107

X 107

X 109

X 124

X 128

X 134

15B. TELEPHONE NUMBER 18. OFFER DATE

28. AWARD DATE

20. AMOUNT

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) CALENDAR DAYS (%)30 CALENDAR DAYS (%)

21. ACCOUNTING AND APPROPRIATION

ITEM

SPE3S1

EXT.NUMBERAREA CODE

(4 copies unless otherwise specified)

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CONTINUED ON NEXT PAGE

SPE3S1-24-R-0014

SECTION A - SOLICITATION/CONTRACT FORM

SOLICITATION AND OFFER - FORM SF33

(CONTINUATION SHEET)

A-1

Note: Due to the closing of the Business Opportunities Office, all offerors must submit documentation via email to the Contract Specialist, Michael Olsakowski at Michael.Olsakowski@dla.mil and the Contracting Officer, Tiendung Nguyen at Tiendung.Nguyen@dla.mil.

IT IS SOLELY THE OFFEROR'S RESPONSIBILITY TO ENSURE ITS PROPOSAL IS RECEIVED BY

THE DATE AND TIME SPECIFIED GIVEN THE LIMITATIONS OF DLA TROOP SUPPORT'S

RECEIVING OFFICE LISTED IN SECTION L AND BELOW:

ATTN: MICHAEL OLSAKOWSKI AND TIENDUNG NGUYEN

DEFENSE LOGISTICS AGENCY

DLA TROOP SUPPORT-SUBSISTENCE DIRECTORATE

BLDG. 6B, SUBSISTENCE MAIL ROOM, DESK 6B092

PHILADELPHIA, PA 19111-509

Facsimile offers are not acceptable forms of transmission of initial proposals or revisions to initial proposals.

E-mail offers are acceptable, and the suggested form of transmission, for submission of initial proposals except for the initial Product Demonstration Models. E-mail offers should be sent to the Contract Specialist, Michael Olsakowski (Michael.Olsakowski@dla.mil) and the Contracting Officer, Tiendung Nguyen (Tiendung.Nguyen@dla.mil).

Although e-mail offers are acceptable, all Product Demonstration Models must be delivered to the location identified above and in Section L by the date and time set for receipt of proposals.

Note:

Offerors are advised that DLA Troop Support systems have certain email size and transmission limitations. Proposal submissions must be prepared accordingly. Individual email attachments should not exceed 5MB in size, and no individual email should exceed more than 10 MB per email (multiple email submissions may be necessary). When submitting multiple emails as a submission, label each email with a number (e.g., 1 of 8), accordingly. After transmitting an email submission, offerors should confirm receipt of all emails with the intended recipients.

It is an offeror's responsibility to ensure its entire proposal is received by the date and time specified; emails must be transmitted in sufficient time to ensure and confirm receipt by the Government. Offerors are advised that DLA Troop Support's email system may rely on several different servers and/or security firewalls. As a result, there may be a lag time between the date/time stamp the offeror sends an offer via email and the date/time stamp indicates the offer is received by the authorized email address. For the purposes of establishing the timeliness of a proposal, only the date/ time indicated by the authorized email address as having been received will be used. Any offer that is received by the authorized email address with a date/time stamp after the closing date/time of the subject solicitation will be considered late, regardless of the date/time when the email was sent or when initially received by Government servers. Late proposals will not be accepted or considered.

mailto:}{\rtlch\fcs1 \af0\afs24 \ltrch\fcs0 \f0\fs24\insrsid8223784\charrsid266837 Michael.Olsakowski@dla.mil}{
\rtlch\fcs1 \af0\afs24 \ltrch\fcs0 \f0\fs24\insrsid8223784 mailto:Tiendung.Nguyen@dla.mil

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SPE3S1-24-R-0014

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

As directed by the Contracting Officer, e-mail may also be used during discussions/negotiations, if discussions/ negotiations are held, and for proposal revision(s), including Final Proposal Revision(s). The Contract Specialist, Michael Olsakowski (michael.olsakowski@dla.mil) and the Contracting Officer, Tiendung Nguyen (Tiendung.

nguyen@dla.mil) may receive the e- mailed proposal revisions. If and when a request for proposal revision is issued, the date and time for receipt of proposal revisions, will be designated in that request. Submission of proposals and any revisions are subject to the terms of FAR 52.215-1, Instruction of Offerors for Competitive Offers.

Note: Submission of proposals through the upload capability in DIBBs is prohibited.

Note: The Government reserves the right to evaluate offers and make award(s) without discussions with offerors.

Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Note: In accordance with L09 Reverse Auction (OCT 2016), the Government may utilize Reverse Auction as a pricing technique under this solicitation.

Note: Included in Section I are the full text versions of the Cyber Incidents clauses, DFARS 252.204-7008, 252.204-7009, and 252.204-7012.

A-2

CAUTION - CONTRACTOR CODE OF BUSINESS ETHICS

FAR Part 3.1002(a) requires all Government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program and internal control system that is suitable to the size of the company and extent of its involvement in Government contracting, that facilitates timely discovery and disclosure of improper conduct in connection with Government contracts, and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the Government, in connection with the award, performance, or closeout of a Government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31 U.

S.C. 3729-3733)

This solicitation and the resulting contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT; contained elsewhere in the solicitation or contract. The contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States Code or any violations of the False Claims Act. (31 U.S.C.

3729-3733)

**NOTE: Offerors must be registered in the System for Award Management (www.SAM.gov). Those not registered in SAM may be considered non-responsible. Upon registration, a CAGE code will be assigned to the registered firm. This code must be placed in the box next to “code” in block 15A of the cover sheet.

All clauses incorporated in full text throughout the entire solicitation must be filled out as applicable.

FOB Destination terms are applicable to this solicitation.

DLA Troop Support and DEVCOM Soldier Center addresses for PDM submissions can be found in Section L-4.

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SPE3S1-24-R-0014

SECTION A - SOLICITATION/CONTRACT FORM (CONTINUED)

All materials pertaining to the Technical Proposal, Business (Price) Proposal, and Additional Submission Requirements must be submitted with initial offer.

Offerors may not be required to submit PDMs as a part of their Technical Proposal or submit Additional Submission Requirements. Please refer to Sections L-4, L-6, M-2.A, and M-3 for submission requirements and evaluation criteria for referenced PDMs and Additional Submission Requirements.

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B-1 Items to be Supplied

A. Estimated Requirements

Line NSN Item Estimated Yearly Quantity (CS)

0001 8970-01-628-7262 Tailored Operation Training Meal (TOTM) 30,000 0002 8970-01-628-7264 Tailored Operation Training Meal (TOTM) 30,000

These estimated quantities are based on forecasts provided by the services. The Government is not obligated to order estimated quantities.

B. Indefinite-Quantity Contract (IQC) Quantities

The IQC minimum and IQC maximum quantities for Tailored Operational Training Meal (TOTM) are as follows (Unit of measure for each component is case (BX):

Line Item Guaranteed Min. (5 tiers) Maximum (5 tiers)

0001 Tailored Operation Training Meal (TOTM) 20,000 200,000 0002 Tailored Operation Training Meal (TOTM) 20,000 200,000

Note: Surge Quantities are not applicable to the Tailored Operation Training Meal (TOTM). A table detailing the timelines and quantities required to support the TOTM is detailed in Section I of this solicitation.

C. Delivery Schedule

The TOTM will have an indefinite number of delivery orders. Delivery is FOB Destination, Customer Direct. The Contractor is responsible for Inspection; however, the Government reserves the right to invoke USDA Inspection at source.

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SPE3S1-24-R-0014

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

Required delivery schedule is 30 days after receipt of initial order and 7 to 10 days for subsequent orders.

B-2 General Information

This solicitation is for two (2) NSNs or line items (see Section C for item description)

The Government intends to award on a per NSN or line item basis, resulting in two (2) separate contracts to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, considering price and other factors. Lowest Price Technically Acceptable (LPTA) source selection procedures will be used as the source selection method in this procurement.

The offeror is allowed to submit the proposals for both NSNs or line items, however the second NSN menu offered must have at least a 50% entrée difference from the first NSN menu. A single awardee may receive both lines if most advantageous to the Government, price and other factors considered including meeting all specifications on both lines

The offeror is permitted to submit one set menu for both NSNs or line items. In this case, the offeror can only be eligible to award for one NSN or one line item if most advantageous to the Government, price and other factors considered including meeting all specifications on that NSN or line.

If the solicitation states the Government intends to award without discussions and it is later determined that discussions are necessary, review and approve the PCO's written rationale (see FAR 15.306(a)(3)). If discussions will be conducted, review and approve the PCO's written determination of the competitive range or elimination of an offeror previously determined to be in the competitive range.

The quantity above in B-1 (A) represents the estimated quantity for each NSN or line item. The supplies in paragraph B-1 (B) above represent the guarantee minimum and maximum quantities to be purchased during the course of five years contract for each NSN or line item.

A plan to address the Surge and Sustainment requirements is required for this solicitation. Offerors are required to provide a Surge and Sustainment Plan.

The effective term of the contract will contain five (5) consecutive tiered delivery periods. Each tier will be 365 days in length. The first delivery period will begin upon date of award, unless otherwise specified in the resultant contract.

This solicitation is Unrestricted - Full and Open Competition. The North American Industry Classification System (NAICS) code under this solicitation is as follows:

Line Item NAICS Code Size Standard (# Employees)

0001 Tailored Operation Training Meal (TOTM) 311422 1,400 0002 Tailored Operation Training Meal (TOTM) 311422 1,400

B-3 Pricing

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The effective period of the contract for Tier 1 will be from the effective date of award through 365 days. Tier 2 will begin after the 365th day of Tier 1 and will be the same length of 365 days. The same pattern will follow for Tiers 3 through 5. The performance period of the contract will end on the 365th day of Tier 5.

Offerors are requested to submit offers in all five tiers. Offerors may submit their offered prices below, or using their own similar format.. Failure to indicate an offer on any tier shall be deemed non-acceptance of the tier and could result in rejection of the offeror's entire proposal. Offerors may offer unit prices that differ per Tier.

Note: TOTM pricing must be made on an FOB Destination basis. TOTM prices will be based on the tier period an order is placed, not when an order is shipped or delivered. For example, if an order is placed during tier 2, but delivery is made during tier 3, then the prices in effect for that order will be the tier 2 prices.

There are no options to exercise, you must submit pricing for all 5 tiers of each item at the time of your offer. Also, this same price is to be considered for shipping to location.

1. Line 0001

8970-01-628-7262 Tailored Operation Training Meal (TOTM)

Tier 1 Unit Price $_______

Tier 2 Unit Price $________

Tier 3 Unit Price $________

Tier 4 Unit Price $________

Tier 5 Unit Price $________

2. Line 0002

8970-01-628-7264 Tailored Operation Training Meal (TOTM)

Tier 1 Unit Price $________

Tier 2 Unit Price $________

Tier 3 Unit Price $________

Tier 4 Unit Price $________

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SPE3S1-24-R-0014

Tier 5 Unit Price $________

B-4 Indefinite Quantity Contract

This solicitation will result in an Indefinite-Quantity Contract (IQC), as provided in FAR Clause 52.216-22 Indefinite Quantity (OCT 1995). In an IQC, the Government awards a range of quantities rather than a single fixed quantity. The bottom of the range is the minimum (the IQC minimum quantity), which the Government is obligated to order, and which is all it is committed to order. The top of the range is the maximum (The IQC maximum quantity) which is the largest quantity the Government may order, and which the contractor agrees to provide if ordered. The Government may order a quantity within that range. Sometimes an estimated quantity is stated also, which may be the same as the minimum or the maximum, or it may be a quantity within the IQC range.

B-5 Product Demonstration Models (PDMs)

Acceptable PDMs, also referred to as approved PDMs, will be used as production standards by both the Contractor and the Government. The production lots/product-codes used as the production standards by both the Contractor and the Government must be identical. The approval of any PDM will not constitute a waiver of the requirement that all delivered product must meet all other solicitation/contractual requirements, such as but not limited to, analytical requirements, physical requirements, microbiological requirements and/or performance requirements unless specifically stated by the Contracting Officer. The offeror/contractor will be responsible for the shipment of PDM samples to DLA Troop Support, and to hold samples at the Contractor's site.

The contractor is required to retain and possess its own set of approved PDMs and will be responsible for the distribution of approved PDMs to Government entities, when required by the Contracting Officer, throughout contract performance.

Submission PDMs as Completed Cases

Offerors are required to submit a PDM as completed case, which included all twelve menu's contents and must certify that each menu meets the minimum nutritional requirements listed in section C. Offerors must include a list of ingredients for each entree, complementary item, and accessory packet. Additionally, the use of any shelf-life extension materials (ex. Oxygen Scavengers) and their source should be listed. Submitted PDMs must include all entrees, complementary items, and accessory packets. PDMs submitted should reflect the compiled list of items and menu contents submitted by the offeror; failure to submit a PDM noted on the list or submitting a PDM not listed will be considered a deficiency in the offer.

Offerors are required to submit two (2) PDMs as completed cases for each NSN or line item.

2 PDMs of TOTM must be sent to:

DLA TROOP SUPPORT

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SPE3S1-24-R-0014

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS (CONTINUED)

700 ROBBINS AVENUE

BLDG. 6 SUBSISTENCE MAILROOM B0336

PHILADELPHIA, PA 19111

If the Government requests PDMs to be sent to Natick, they must be sent to:

DEPARTMENT OF THE ARMY

FCDD-SCD-SCR ATTN: Jill Bates

COMBAT CAPABILITIES DEVCOM SOLDIER CENTER

10 GENERAL GREENE AVENUE

NATICK, MA 01760

Note: The end or side of the Case should have a label, or be printed on the Case, with the following information:

Product Demonstration Model - Solicitation Number:

NSN:

Company Name and Address:

Point of Contact Name and Phone Number:

The other 3 PDMs must be maintained by the offeror/contractor. In this instance, the offeror must self-certify, confirm possession of the samples, and identify the samples as from the same production lot as those submitted to DLA Troop Support. The offeror must submit this statement(s) with the balance of PDM samples submitted to DLA Troop Support. Should an offeror be awarded a contract, the offeror must provide the 3 PDMs that were self-certified and maintained by the offeror to a Government Quality Assurance Representative (GQAR), if applicable and/or required by the Contracting Officer, during the first production cycle. Offerors that have been awarded a contract and do not have an in-house GQAR will be directed on where to submit these PDMs.

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

SOLICITATION SPE3S1-24-R-0014

TECHNICAL DATA FOR TAILORED OPERATIONAL TRAINING MEAL

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SPE3S1-24-R-0014

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

TECHNICAL DATA PACKAGE FOR TAILORED OPERATIONAL TRAINING MEAL

The purpose of this ration is to provide an alternative operational training meal in lieu of “sack lunches” and catered commercial meals to organizations that engage in inactive duty training (IDT), such as the National Guard and the Reserves, for use in situations where employment of traditional operational ration meals is not mandated.

The Tailored Operational Training Meal (TOTM) is a totally self-contained packet consisting of a meal packed in a flexible meal bag or pouch that is lightweight and fits easily into military field clothing pockets. TOTM employs commercial packaging to reduce costs. There are two sets of menus available. Each set is comprised of twelve different menus. Each case contains a total of twelve meals per case. The TOTM may also be easily adapted for disaster relief efforts. The net weight per case is approximately 20 lbs. and .95 cubic feet, while each pallet weighs approximately 1,023 lbs. and is approximately 52.7 cubic feet.

Menus typically contain an entrée with accompanying paperboard sleeve, a wet-pack fruit, a beverage base, a flameless heater, a accessory packet, and other assorted components.

NOTE: The government reserves the right to determine acceptability of pictorial utilization instructions and/or other graphics as required elsewhere in this document. In the event of multiple awards, and at the option of the government, in the instant procurement and in any future procurements, pictorial utilization instructions and/or other graphics submitted in accordance with these requirements may be used by the government, without attribution, restriction, or compensation to promote standardization of the TOTM.

NOTE: ENTRÉE POUCHES AND MEAL BAGS SHALL BE IN ACCORDANCE WITH THE APPLICABLE

REFERENCE SPECIFICATIONS.

The objectives of the TOTM program are:

1. To promote the “train as you fight” philosophy, while meeting the customers' budgetary needs.

2. To serve as a training tool that will aid units in gaining familiarity with the preparation, usage, consumption, and disposal of a pre-packed meal similar to the MRE.

SECTION C

C-1 NSNs/DESCRIPTION

8970-01-628-7262 and 8970-01-628-7264

Meal, Tailored Operational Training (TOTM), Shelf Stable, Lunch/Dinner, Individual, Ready- to-Eat, 12 different meals per box. Unit of Issue: BX

C-2 Salient Characteristics of TOTM Final Assembly Cases

A. A meal is comprised of a single bag or pouch. Each meal bag or pouch contains one of twelve different menus. An “accessory pack” may contain salt, pepper, confections, chewing gum, and a moist towelette. A 7-inch spoon (NSN 7340-01-508-2742), accessory packet and a Flameless Ration Heater (FRH) (NSN 8970-01-321-9153) are also included. A paperboard sleeve shall be included for each entrée component.

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SPE3S1-24-R-0014

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

B. The shelf life is 18 months at 80° Fahrenheit. The contractor shall ship the TOTM with no less than 12 months shelf life remaining.

C. The contents of one TOTM meal bag shall have no less than 950 calories, and the average of the calories per case shall be within 1000 - 1200 calories for each NSN.

D. Sample menus are provided as an attachment to this solicitation. Proposed menus shall be submitted and approved by the Contracting Officer and shall not include more than four vegetarian entrees.

E. A specific complementary food or beverage item shall not be used in more than four menus for the two NSNs (i.e., if a specific complimentary food or beverage item is used in less than four menus in one NSN, that item can be used in the second NSN as long as the total does not exceed four).

A specific complimentary food or beverage item example could be:

Beverage Powder, Electrolyte, Fruit Punch

Pound Cake, Trans Fat Free, Vanilla

A variety of different flavors of Beverage Powder, Electrolyte or Pound Cake, Trans-Fat Free would be considered as specific complimentary food or beverage items. This is not an all-inclusive list and final approval shall be at the discretion of the contracting officer.

Note: A TOTM menu shall contains an entrée, a beverage base, a flameless ration heater, a accessory packet, and other assorted components (such as, but not limited to, wet pack fruit, candy, nuts, etc).

C-3 REGULATORY REQUIREMENTS (Final assembly Cases and Final Components of the Final Assembly Cases)

A. All products shall comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, processing, thermoprocessing, packaging, labeling, packing, storage, and distribution of those products and with all applicable provisions of the Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

C-4 MISCELLANEOUS REQUIREMENTS (Components of Final Assembly Cases)

A. Thermostabilized components, high-pressure processed components, hot-filled components, granolas, cheese spreads and flameless ration heaters shall be procured for the use in the TOTM in accordance with the requirements for procurement for use in the current MRE contracts and as modified in this solicitation.

B. No lots or portions of lots intended for use in the Individual Combat Rations (MRE, MCW, First Strike Ration, etc.) and subsequently withdrawn from offer or rejected due to failure to comply with the requirements for inclusion in the Individual Combat Rations program will be used in the TOTM.

C. Except for TOTM component production lots made exclusively for use as TOTM assembly components, TOTM component products derived from lots produced for use in any part in individual rations assembly shall be produced in accordance with the product, packaging, and quality assurance requirements in effect for products procured in accordance with current individual rations solicitations. A production lot determined to be assigned partially for use in both an individual ration assembly and a TOTM assembly shall be offered as a single lot for

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SPE3S1-24-R-0014

SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

government end-item verification inspection prior to physically dividing the lot for assignment to specific assembly types.

D. PRODUCT SANITARILY APPROVED SOURCE REQUIREMENTS

1. As required by 48 CFR §246. 408-70, Subsistence; AR 40-657 / NAVSUP 4355.4H / MCO P10110.31H, Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service; DLAI 3221, Veterinary Affairs;

Provision 52.246-9044, Sanitary Conditions; and as clarified by the Armed Forces Food Risk Evaluation Committee, all Operational Ration Food Components shall originate from establishments sanitarily approved for supplying the specific food item.

2. Sanitary approval is established by:

a. Listing in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement (Worldwide Directory) as established by the U.S. Army Public Health Center (USAPHC) or

b. An establishment specifically exempted from listing in the Worldwide Directory by AR 40-657 / NAVSUP 4355.4H / MCO P10110.31H paragraph 2-15a(2)(a) through (i).

3. This requirement applies to all Operational Rations and all Regional National Contract (RNC) and CFM Operational Ration food components.

4. Requests for inspection and Worldwide Directory listing by USAPHC will be routed through DLA Troop Support-FTR for coordination and action. Situations involving sole sources of supply, proprietary supply sources, and commercial Brand Name items will be evaluated directly by the Chief, DLA Troop Support-FTR, in coordination with the Chief, Approved Sources Division, USAPHC.

5. In addition to the above, all producers of food components shall be listed in the Worldwide Directory, as determined by USAPHC.

E. FOOD DEFENSE

1. The submission and implementation of a Food Defense Plan is required for this DLA Troop Support Subsistence contract. A Food Defense Plan shall be in existence prior to start of production. The plan shall address those areas of concern listed in the DLA Troop Support Food Defense Checklist applicable to the contractor's facility/ operation. To download a copy of the DLA Troop Support Food Defense Checklist, https://www.dla.mil/Portals/104/ Documents/TroopSupport/Subsistence/FoodSafety/FoodQuality/food_defense_check19MAR20.pdf or contact the applicable DLA Troop Support Contracting Officer or the Quality Audits & Food Defense Branch (DLA Troop Support-FTSB).

Submit Food Defense Plans to the applicable DLA Troop Support Contracting Officer. The Quality Audits & Food Defense Branch (DLA Troop Support-FTSB) is the only DLA Troop Support office authorized to review and approve Food Defense Plans. All Food Defense Plans are maintained and secured by FTSB.

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SECTION C - SPECIFICATIONS/SOW/SOO/ORD (CONTINUED)

F. INTEGRATED PEST MANAGEMENT PROGRAM REQUIREMENTS

1. Integrated Pest Management (IPM) Program Requirements for Operational Rations,” of November 2017 is applicable to this DLA Troop Support Subsistence contract, except as specifically exempted in Section E of this solicitation/contract. The IPM program shall be in existence prior to contract award. The IPM plan shall be submitted to DLA Troop Support. The associated pesticide labels and MSDS documents are not to be submitted to DLA Troop Support, unless specifically requested by the Contracting Officer. The contractor shall have these documents available for on-site review during a Pest Management Audit, Quality Systems Management Visit (QSMV), or Quality Systems Compliance Audit. Evidence of any insect, rodent or pest infestation discovered in contact with materials or equipment used in the production of or found in an end-item component or assembly lot shall be cause for rejection of the involved lot. DLA Troop Support shall be notified within 24 hours when such pest activity has been found and informed of the corrective actions taken. IPM program requirements are found on the DLA Troop Support website at:

https://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/FoodSafety/FoodQuality/TS_ipm-cpaf_171120.pdf

G. TRACEABILITY REQUIREMENTS

1. The ration assembler shall maintain records identifying the menu components used in packing and assembling each end-item lot. These records shall maintain traceability of components to the extent that a lot and a contract number of a component can be traced to an assembled end item lot. The system should also enable the assembler to list component contract numbers and lots within a particular end item lot. The assembled end item lot, usually one day's production, shall be clearly identified on the exterior of each case. In addition, the ration assembler shall maintain records of when and where assembled end item lots for a particular assembly contract have been shipped. The ration assembler shall provide the AVI (Army Veterinary Inspector) with a copy of the lot traceability records prior to government inspection of each assembled lot. Nonfood items are exempt from traceability requirements.

2. The purpose of the above, is to maintain traceability of a component lot through the assembly operation, in depot storage and up to the customer's receipt of the TOTM ration. This is necessary in the event of a recall/ ALFOODACT for DSCP to isolate suspect product in the depot system and to notify customers of potentially hazardous product.

C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (MAR 2023)

SECTION D - PACKAGING AND MARKING

SECTION D

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SPE3S1-24-R-0014

SECTION D - PACKAGING AND MARKING (CONTINUED)

D-1 PACKAGING:

A. The meal assembly packet shall be horizontal form-fill-seal meal pouch. The pouches shall be of sufficient thickness and strength to contain the meal components without tearing or spillage of meal contents throughout assembly, packing and distribution. Labeling shall be as stipulated herein. The color of the pouch shall be transparent. The TOTM emblem, Minutemen emblem, Train As We Fight, and Contractor's name shall approximate the color of 15180, 25180, 15182, 25182, 15183, 25183, 15187, or 25187 of FED-STD-595, Colors Used in Government Procurement.

B. All other food components shall be filled and sealed into separate preformed or form-fill-seal packaging material containing gas and moisture barrier properties sufficient to provide the required shelf life.

C. Each applicable component for each meal shall be inserted in a meal assembly packet. The packet shall be a single bag or pouch. The meal assembly packet shall be heat sealed and the heat seal shall be not less than 1/8th inch wide. The sealed assembly packet shall not show any evidence of foreign odor.

The size of the finished meal assembly shall allow for packing of twelve meals into the case.

D-2 LABELING:

A. All labeling shall be in accordance with FDA and USDA requirements.

B. Component items shall be labeled in accordance with the corresponding reference specification.

C. TOTM meal bags or pouches shall be labeled in accordance with Figure 1.

D-3 PACKING:

A. Thermostablized entrees and complementary components may be packed in accordance with good commercial practice for shipment to the assembly point.

B. The (assembled end item) shipping container shall be constructed in accordance with ASTM D5118 / D5118M, Style RSC, (minimum ECT44) corrugated fiberboard. The containers shall be closed in accordance with ASTM D1974 / D1974M. Adhesive or taping closure methods is acceptable.

D-4 MARKING:

A. Shipping containers for assembled meal bags or pouches shall be marked in accordance with DLA Troop Support Form 3556, Marking Instructions for Boxes, Sacks, and Unit Loads of Perishable and Semiperishable Subsistence, with the addition of the following:

TAILORED OPERATIONAL TRAINING MEAL

MINUTEMAN LOGO

TRAIN AS WE FIGHT

NOTE: WATER ACTIVATED FLAMELESS RATION HEATER, NSN 8970-01-321-9153, SUPPLIED IN

EACH TOTM MEAL BAG OR POUCH.

U.S. GOVERNMENT PROPERTY COMMERCIAL RESALE IS UNLAWFUL

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SPE3S1-24-R-0014

SECTION D - PACKAGING AND MARKING (CONTINUED)

A placard shall be affixed to the outside of each Unit Load with the following markings:

TOTM (Training Meal)

NSN

Number of shipping containers per load

Gross Weight and Cube (including pallet base)

Contract Number

D-5 UNITIZATION:

A. Assembled unit loads TOTM shall be stretch wrapped in accordance with Type III, Class G requirements of DSCP Form 3507. In addition, a top pad shall be applied.

B. The unit load height shall be no greater than 54 inches.

D-6 MISCELLANEOUS:

A. Entrée Identity in Meal Bag or Pouch: The entrée pouches, sleeves or insert cards, as applicable, shall be packed into the meal bag or pouch so that the entrée can be identified in its entirety when performing the closed package inspection. As an alternative to this requirement, a pre-printed self-adhering 0.002 inch thick polyester label may be applied to the exterior of the meal bag or pouch identifying the entrée. Hand printed labels are not authorized.

B. Assembly of Mixed Code Lots: Mixed lots are small quantities of components representing different lots. These lots may be received from CFM suppliers and/or may include component material from the salvage operation or other sources that has been determined to be conforming and authorized for use in assembly. Unit loads containing mixed code lots, shall be identified as such by the use of unit load marking panels. The unit load marking panels shall list all the lots contained on the pallet; they shall be affixed to two sides of the unit load. The assembler may periodically assemble the mixed lots into one lot. Mixed lot components shall be exhausted by assembling them into a final lot at least once every quarter but maybe assembled into two consecutive production days if not more than once a month.

For the purpose of precluding residual mixed lot components, all mixed lots components in-house prior to the final week of scheduling assembly production, shall be used in final assemblies delivered under this contract.

C. Commingling of Lots

1. In order to facilitate lot traceability at the assembler's plant, the following is required:

a. Assemblers shall assemble one component lot at a time, i. e., one component lot shall be used at each assembly line until it becomes necessary to place another lot of the same component on the assembly line to maintain assembly flow.

b. Lot numbers and corresponding lot quantities shall be included on the shipping/receiving documentation, e.

g. DD Form 250. Thermostabilized items, water activity stabilized items and cheese spread shall also cite subcodes delivered.

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SPE3S1-24-R-0014

SECTION D - PACKAGING AND MARKING (CONTINUED)

C.1 Mixed Code Lots

1. In addition to the above, the following requirements shall apply to the shipment of "mixed code lots":

a. A "mixed code lot" is defined as a lot consisting of small quantities of components representing different lots. These components usually accumulate as the result of sampling for the purposes of incubation, USDA standby samples or for similar reasons.

b. Unit loads containing mixed code lots shall be identified by the use of unit load placards. The placards shall list all the lots and the quantities of pouches/items within each lot contained on the pallet. The placards shall be affixed on two adjacent sides of the unit load. Lot numbers and corresponding lot quantities shall also be included on the corresponding shipping/receiving documentation, e.g. DD Form 250.

c. Mixed code lots shall be periodically shipped to the assembler(s). Mixed code lots shall be shipped only when an entire unit load is completed of that single item or on a quarterly basis, whichever occurs first. Mixed code lot shipments may be less than a full unit load.

d. When the quantity of components from one production lot is less than that needed to fill a normal shipping container, product from more than one production lot may be used to fill a case. However, product from one production lot may not be used to partially fill more than one case. When a shipping case contains product from more than one production lot, a placard will be placed on the outside of the case that indicates the lot number and quantity for each lot.

C.2. Split Lots

1. Origin manufacturers have the choice of shipping an entire shift's production equaling one lot as follows:

a. The entire lot shall be shipped to only one assembler.

b. Whole lots may be split in two (2) portions for separate shipments.

(1) Split lot shipments may be shipped to more than one (1) assembler but not more than two (2) assemblers.

(2) No lot shall be split into more than two (2) portions and splitting individual subcodes is prohibited.

(3) Prior to splitting the lot for separate shipments, the lot shall be contractor and USDA inspected as one homogeneous lot.

(4) The origin manufacturer assumes full liability for both portions of a split lot shipment. Therefore, in the event of a defect determination, recall, product investigations, and/or other negative findings, both portions of the lot will be representative of the entire homogeneous lot and any action taken with regard to one portion will be taken with regard to the other portion, regardless of where the product was assembled.

Paragraphs (5), (6) and (7) pertain to CFM thermostablized components only.

(5) Upon acceptance of the initial portion of a split lot, including inspection samples from the second portion of the homogeneous lot, receipt inspection of the second portion of the lot will be conducted for count, condition and identity at a minimum.

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SECTION D - PACKAGING AND MARKING (CONTINUED)

(6) Associated lot shipping documentation will reflect split lot status and receipt inspection results.

(7) Both portions of all split lots will be stored in approved facilities only.

SECTION E - INSPECTION AND ACCEPTANCE

SECTION E - INSPECTION AND ACCEPTANCE

NOTE: The Quality Assurance Provisions cited in Section E of this solicitation are required for contractor, Army Veterinary, and USDA inspection.

NOTE: FAR Clauses 52.246-2 and 52.246-11 are applicable to this solicitation/contract and shall be cited to properly enforce the Higher Level Contract Quality requirements.

NOTE: In addition to any inspection requirements cited in solicitation/contract and/or prime documents, for thermostabilized items, high-pressure processed items, and hot-filled items, exclusive of cheese spreads, inspection for packaging, labeling and packing, and marking shall be in accordance with the Quality Assurance Provisions and Packaging Requirements for MIL-PRF-44073 and the Quality Assurance Provision contained in Section E of this solicitation.

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SPE3S1-24-R-0014

SECTION E - INSPECTION AND ACCEPTANCE (CONTINUED)

The following procedures will be used for inspection and acceptance. If there is a conflict between the inspection and acceptance procedures stated hereafter and those stated in Provision “9023 General Inspection Requirements”, then the procedures cited in addition to the General Inspection Requirements provision in the following inspection and acceptance procedures shall control. The inspection and acceptance procedures shall be as follows:

E-1. Quality Assurance Provisions for Ration Assembler

E-1-A. The word "contractor" as used herein, shall mean the ration assembly/sub assembly contractor to which this contract applies.

E-1-B. The contractor will have a quality assurance program that supports continuous improvement in accordance with the particular requirements applicable to the TOTM for final assembly of the TOTM ration and for component packaging.

E-1-C. Government verification inspection may be accomplished by utilizing smaller sample sizes provided sampling plans utilized do not increase producer's sampling risk as assessed by applicable (ANSI/ASQC Z1.4) operating characteristic curves. Contracting Officer approval must be obtained prior to skip lot and/or reduced inspection.

E-1-D. AVI inspection is required for the final assembly of TOTMs, i.e., menus and final cases. Regardless of the Government agency having jurisdiction upon ascertaining compliance to contractual requirements at the supplier's production/assembly facility, a USDA laboratory will perform all Government verification testing. The contractor shall bear all expenses incident thereto, including costs of samples and all associated costs for preparation and mailing. Costs shall be assessed in accordance with the Government laboratory testing charges for individual test characteristics and number of tests required by the specification or contract. A list of fees may be obtained from the appropriate USDA laboratory.

E-1-E. When representatives of the U.S. Army Public Health Center are designated cognizance for the support of the Government's quality assurance requirements, the responsibilities and authorities cited in the regulations, command policies, etc. of the respective agency and those regulations, command policies, etc. to which that agency is subject, are applicable to the contract in conjunction with the quality assurance requirements of the contract.

E-1-F. Plan for the Inspection Job (PIJ) - TOTM

(A.) Prior to initiating production of supplies, the contractor must furnish information to and cooperate in the completion by the GQAR of DSCP Form 3587 (Plan for the Inspection Job (PIJ)) or a PIJ document of a form acceptable to the GQAR. The DSCP Form 3587 or PIJ document shall include, but not necessarily be limited to, the data or information necessary to complete and finalize the DSCP Form 3587 and sub-part (B.) of this part of sub-section E-2, and which shall address procedures for supplying the GQAR with information necessary to maintain the GQAR's Critical Defect Log and informing the GQAR of Contractor's response to meeting or exceeding critical defect action levels/process averages documented in the contractor's Quality Systems Plan. A copy of Form 3587 can be found at https://www.dla.mil/TroopSupport/Subsistence/OperationalRations/qapubs/

(B.) The PIJ prepared by the QAR is deemed complete and approved for the production of supplies as described therein when dated and signed by the contractor and the QAR. A copy of the completed and signed PIJ and subsequent revisions shall be submitted to DLA Troop Support -FTSB and FTSC.

Preparation of this document may require preproduction/post award conferences between Government and contractor representatives. The contractor shall sign and date the PIJ to signify agreement to all terms and conditions therein. Production of supplies shall not commence until the document is signed by both parties. The document may remain in effect for subsequent contracts provided it is reviewed (revised as necessary) at quarterly intervals, initialed and dated by the contractor and the QAR to certify currency. The document shall be revised/amended prior to production of new items not included in the basic document or whenever significant changes occur in contractual https://www.dla.mil/TroopSupport/Subsistence/OperationalRations/qapubs/

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SECTION E - INSPECTION AND ACCEPTANCE (CONTINUED)

inspection documents that necessitate modification. When signed by both the contractor and the GQAR, the PIJ document is contractually binding, however, the PIJ shall not authorize any deviation(s) from contract and/or specification requirements. Failure of the contractor to comply with the document will be reported by the QAR to the contracting officer for appropriate action for noncompliance with the inspection requirements of the contract.

However, occasional minor deviations from the scheduled production hours or lot size(s) cited in the PIJ may be approved by the QAR for cogent reasons.

The contractor shall make no changes in the approved PIJ document without submitting a written request detailing the change and receiving written approval from the QAR. In the event the contractor and the QAR cannot agree on any detail of the content of the document, the QAR shall refer the conflict to the contracting officer for resolution.

(C) The Plan for the Inspection Job document, in addition to addressing requirements in the preceding parts (A) and (B), must include:

1. Agreement that the cognizant quality assurance service will be notified in advance of each day's production so that arrangements can be made by the Government to have Quality Assurance Representatives (QAR) available.

2. Procedures for notification of critical defects, ex. swellers, leakers and/or excessive amounts of defects being found.

E-1-G. For Entrees and Components (including Packaging and Packing Materials) - TOTM:

Contractor is responsible for receipt inspection at assembly plant for all items to include, as a minimum, compliance with the applicable requirements. Any evidence of insect or rodent infestation, foreign material, or contamination shall be cause for rejection of the entire production lot.

Receipt examinations for pouch integrity (CFM and RNC), shall be performed in accordance with origin pouch examination criteria for each production lot of finished component product with origin filled and sealed pouch examination criteria which include critical category defects (e.g., cheese spread and product packaged in accordance with MIL-PRF-44073). Samples for receipt inspection shall be selected throughout the lot at the destination point (applicable for entire lots or split lots). Mixed code lots as defined in this solicitation/contract will be considered as a single lot.