SF30_Amendment to solicitation No 19UG5026Q0015-A00002.pdf

SF30 Amendment to Solicitation # 19UG5026Q0015

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGES

2. AMENDMENT/MODIFICATION NO.

A00002

3. EFFECTIVE DATE

7/10/2026

4. REQUISITION/PURCHASE REQ. NO.

19UG5026Q0015

5. PROJECT NO. (If applicable)

6. ISSUED BY

Embassy of United States of America U.S. Embassy Kampala Plot 1577 Nsambya, Ggaba Kampala, Uganda

7. ADMINISTERED BY (If other than Item 6) Embassy of United States of America U.S. Embassy Kampala Plot 1577 Nsambya, Ggaba Kampala, Uganda

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19UG5026Q0015

9b. DATED (SEE ITEM 11)

6/25/2026

10a. MODIFICATION OF CONTRACT/ORDER

NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _one__ copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X ] is not, [ ] is required to sign this document and return _1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to extend the proposal submission deadline due date to July 24, 2026 by 1700 hrs. (East Africa Time) and to provide answers to vendor’s questions (see attached Q &As on page 2-3)

All other terms and conditions of the solicitation remain unchanged and in full force and effect. In the event of a conflict between this amendment and the original solicitation, the terms of this amendment shall govern and take precedence.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Ryan C. Eargle

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

July 10, 2026

Solicitation No. 19UG5026Q0015: Solar Photovoltaic System Preventive Maintenance Service Questions and Answers

Q1. For companies located in the United States, will Embassy Kampala provide visa facilitation for personnel traveling to Uganda?

A1. Embassy Kampala will issue an official invitation letter for contractor personnel assigned to perform work under this contract. This letter may be used to support the visa application process.

The contractor is solely responsible for obtaining all required visas and bears all associated costs.

Q2. What is the general configuration of the photovoltaic system? Will a site visit be permitted?

A2. The general configuration of the photovoltaic system is depicted in the project photographs that will be provided to prospective offerors. To ensure fair and equal treatment of all prospective offerors, no pre-award site visits will be conducted, as such visits could disadvantage firms located outside Uganda.

Q3. Where is the U.S. Embassy Kampala compound located?

A3. The U.S. Embassy Kampala is located at Plot 1577 Nsambya, Ggaba Road, Kampala, Uganda.

Q4. Will drawings be provided before or after contract award?

A4. Drawings will be provided prior to contract award. To facilitate electronic transmission of the large drawing files, prospective offerors must provide a Gmail account.

Q5. The proposal submission deadline is in seven (7) days. Will drawings be made available before the submission deadline?

A5. Yes. Drawings will be distributed to offerors prior to the proposal submission deadline of July 24, 2026. Deadline for submission of proposals has been extended to allow adequate time for review of the photos/drawings.

Q6. You requested a Gmail account for sharing drawings. Are offerors also required to submit proposals via Gmail?

A6. No. A Gmail account is required solely to facilitate the transmission of project photographs and drawings, which are too large to share through standard government email channels. This requirement applies only to the receipt of those files.

All proposals must be submitted to the designated procurement email address: 📧📧 KampalaGSOProcurement@state.gov

Q7. Will a site visit be permitted prior to proposal submission?

A7. No site visit will be conducted. In the interest of providing equal opportunity to all prospective offerors, including those located outside Uganda, the Government has determined that conducting a site visit would create an unfair competitive advantage. Offerors should base their proposals on the information provided in the solicitation package.

Q8. Are the solar panels installed at ground level or on the rooftop?

A8. The solar panels are installed on the rooftop of the two buildings within the Embassy compound.

Q9. How frequently will training for Locally Employed (LE) Staff be conducted during the contract period?

A9. Training for Locally Employed (LE) Staff will be conducted once during the base year of the contract. No additional training sessions are required during option years. However, imparting relevant knowledge in subsequent years is necessary.

Q10. Is a Bill of Quantities (BOQ) available, and will it be shared with offerors to support accurate pricing and proposal preparation?

A10. A formal Bill of Quantities (BOQ) will not be issued separately. Offerors should refer to the following sections of the solicitation for pricing and equipment information:

• Equipment List: A detailed list of equipment is provided on pages 18–19 of the solicitation.

• Pricing Schedule: Offerors must derive and submit pricing using the pricing schedule on pages 5–7 of the solicitation.

Offerors are responsible for ensuring their pricing accurately reflects all labor, materials, and other costs necessary to fulfill the requirements of this contract.

mailto:KampalaGSOProcurement@state.gov