SF30-19FR6325Q0037-A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 5

2. AMENDMENT/MODIFICATION

NO.

19FR6325Q0037-A0001

3. EFFECTIVE DATE

September 8, 2025

4. REQUISITION/PURCHASE REQ. NO.

PR15496317

5. PROJECT NO. (If applicable)

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Contracts Office A-M8, American Embassy, 2 Ave Gabriel, 75008 Paris

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

19FR6325Q0037

9b. DATED (SEE ITEM 11)

August 26, 2025 10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ x ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ X ] is extended until September 16, 2025 at 6:00 P.M (local time) [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1___ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to :

- Extend the bid due date until September 16, 2025 at 6:00 P.M (local time)

- Add an option line in the pricing table for additional shelves

- Extend the delivery deadline from 30 days to 90 days after date of contract award

- Provide answers to the different questions received from interested vendors as shown in the attached revised pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

CRAIG N DEATRICK

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR

RFQ# 19FR6325Q0037 – Two (2) Climatic Chambers (Laboratory equipment) - Section 1 - Page 4

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S- 19FR6325Q0037

PRICES, BLOCK 23

I. SCOPE OF SERVICES

The Contractor shall deliver two (2) Climatic Chambers (Laboratory equipment) to the U.S. Embassy / European Biological Control Laboratory. In accordance with the specifications and terms and condition set forth herein.

This is a firm-fixed price type of purchase order/contract.

The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to the [ X ] American Embassy/Consulate located near Montpellier in France, or [ X ] U.S. Despatch Agent. Exact address will be disclosed upon award of the contract / purchase order.

All prices are in EUR.

II. PRICING

Line Item Description Unit

Unit Price excluding VAT Quantity

Total Price excluding VAT

0001 Climatic Chambers or equal Each 2

0002 Installation and set up on site All 1

0003 Technical assistance within 72 hours Year 1

OPTIONS

Initial training or demonstration session (on-site or remote) Each 1

0005 Additional shelves Each 3

Total excluded VAT

VAT amount

Grand Total included VAT

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT;

this percentage is multiplied only against that portion

RFQ# 19FR6325Q0037 – Two (2) Climatic Chambers (Laboratory equipment) - Section 1 - Page 6

• Data and Connectivity o Integrated data logging for temperature, humidity, and light o USB, SD card, or Ethernet interface for program transfer and data export o Wi-Fi or LAN connectivity for remote control and real-time monitoring

• Power and Compliance o Standard European power supply o Low noise level (< 50 dB preferred) o Energy-efficient operation

Deliverables The supplier shall provide:

o 2× Climatic chamber with full functionality as described o User manual and maintenance documentation o Installation and setup at the research facility o Optional: Initial training or demonstration session (on-site or remote) o Warranty: minimum 2 years o Technical support: response time < 72 hours

Offeror shall provide for this equipment a warranty for at least 2 years from the date of purchase.

Contractor shall be compliant with FDA 21 CFR Part 11 and provide:

1. System security: controls user access to an application by allowing creation of user account and defining user privileges through roles and managing password policies.

2. Auditing: Tracks actions performed by users, changes to the module settings and creation of audit reports.

3. Electronic signature: Determines whether users are required to fulfill signature requirements before performing specific functions.

II. DELIVERY LOCATION AND TIME

A. The Contractor shall deliver all ordered items to the European Biological Control Laboratory near Montpellier in France.

U.S. vendors can deliver equipment to the dispatch agency:

New York DA Office (DA_NY) located in New Jersey (East Coast of the the U.S.A.)

Please note that if equipment is to be delivered to the dispatch Agency, the delivery time shall not exceed 15 days after date of contract award to allow additional delivery time from the dispatch Agency to the delivery address in France.

B. The Contractor shall deliver all items no later than 90 days after date of contract award.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The Contracting Officer's Representative (COR) will be responsible for instructing Contractor personnel at the time deliveries are made. Prior notice of at least seven (7) days [ x ] will [ ] will not be required.

RFQ# 19FR6325Q0037 – Two (2) Climatic Chambers (Laboratory equipment) - Section 3 - Page 21

SECTION 3 – SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (SEP 2023) IS INCORPORATED BY REFERENCE (SEE SF-

1449, BLOCK 27A)

ADDENDUM TO 52.212-1

Instructions to Offeror. Each offer must consist of the following:

1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

2. List of clients over the past three (3) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

3. Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing in France.

4. The offeror shall provide proof of SAM registration to include the SAM UEI number;

5. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

6. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

7. The offeror shall provide proof that the equipment will be under warranty for at least 2 years from the date of purchase.

8. The offeror shall provide proof of compliance with FDA 21 CFR part 11.

Questions and answers:

1. How many shelves and level of lights you need. Is there a maximum height for the samples ?

At minimum three shelves. Additional shelves that are movable and adjustable are required, as we work with boxes/cages of different heights. Lateral lighting is required as opposed to several levels of lights. No maximal height for the samples.

2. To operate at relative humidity, demineralized water must be supplied to the chambers. Will the laboratory be equipped with a water production station ?

There is a water production station nearby.

3. Will the installation be on the ground floor or upstairs? If upstairs, on what level and is there an elevator that can be used ?

It will be on the ground floor.

4. Can you provide a description of the sample type ?

Samples will vary from standard petri dishes (10 mm diameter) to small rearing cages (30 * 30 * 30 cm).

5. Number and dimensions of parish passages (if necessary), e.g., T°C/RH% probe passage ?

No specific need for parish passages for this incubator.

6. Do our technicians require QIQOQP services during installation? Any required qualifications ?

Yes, the technicians need to make sure that the equipment is properly set up, installed, and functions correctly.

7. Will there be insects in the small rearing cages ? Shall we propose a treatment againt the acid that produce the insects ?

Yes, there will be live insects in the rearing cages. We do not rear insects in densities that are high enough to worry about acid production. Therefore no special treatment is necessary.

8. You are requesting a minimum humidity of 30%. Or, below 40%, there is a change in technology with a substantial additional cost. Would 40% be sufficient for your application?

No. We aim to recreate summer weather conditions in mediterranean climates and humidity can go lower than 40% during summers.

To best meet your needs while optimizing costs, could you specify the desired limits in temperature/humidity combinations:

9. What minimum relative humidity (RH) is expected at 5°C?

50% humidity.

10. At what temperature do you want to reach the minimum threshold of 40% RH (or 30%)?

At high temperatures: > 30°C

11. What maximum RH is expected at 45°C?

30-40%

12. At what temperature should 90% RH be reached?

Within the range 15-30°C

13. Control and recording software compatible with the Food and Drug Administration (FDA) 21 CFR Part 11 directive?

Yes, the offeror shall provide proof of compliance with FDA 21 CFR part 11.