SF1449 RFQ 36C26221Q0200.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 67

36C26221Q0200 12-11-2020

NICHOLS, CECIL S. (562) 766-2267 12-30-2020

10AM PST

36C262

DEPARTMENT OF VETERANS AFFAIRS

Network Contracting Office (NCO) 22

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

X 100

X

Y

541350

$8 Million

N/A

X

36C600

DEPARTMENT OF VETERANS AFFAIRS

VA LONG BEACH HEALTHCARE SYSTEM

Tibor Rubin VA Medical Center

5901 East 7th Street

Long Beach CA 90822-5201

36C262

Network Contracting Office (NCO) 22

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

1-877-353-9791

See CONTINUATION Page

SERVICE to PERFORM Semi-Annual, Annual & 5-Yr Load Insp. &

Certification of Elevators, VA Long Beach Healthcare System

SOLICITATION IS 100% Small Business set-aside

JOB WALK / RFI SUSPENSE - SEE SOLICITATION

This is a Request for Quote (RFQ)

ALL quotes are due NLT 10:00AM Pacific on 12/30/2020

Quotes shall be submitted (PDF files only) via email to:

CECIL NICHOLS, Contracting Officer at cecil.nichols@va.gov

This is Firm-Fixed-Price solicitation; submit pricing on

Price/Cost Schedule.

Requirement is for a Base + up to Four (4) Option Years.

PERFORMANCE PERIODS (estimated):

BASE YEAR - 1/11/2021 to 1/10/2022

Option Year One (OY1) - 1/11/2022 to 1/10/2023

Option Year Two (OY2) - 1/11/2023 to 1/10/2024

Option Year Three (OY3) - 1/11/2024 to 1/10/2025

Option Year Four (OY4) - 1/11/2025 to 1/10/2026

Wage Determination Rates SCA WDN 1986-0431 revision 52 apply

See CONTINUATION Page

X X

X 1

NICHOLS, CECIL S.

mailto:cecil.nichols@va.gov

36C26221Q0200

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 52.237-1 SITE VISIT (APR 1984)

B.2 NOTIFICATION TO OFFERORS

B.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

B.4 CONTRACT ADMINISTRATION DATA

B.5 STATEMENT OF WORK (SOW)

B.6 PRICE/COST SCHEDULE

ITEM INFORMATION

B.7 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2020)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR 2020)

C.6 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

C.7 52.219-14 LIMITATIONS ON SUBCONTRACTING (MAR 2020)

C.8 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

C.9 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.10 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.11 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.13 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

C.14 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 MASTER ELEVATOR-VTU INVENTORY_VA LONG BEACH

D.2 CHECKLIST FOR INSPECTION OF ELECTRIC ELEVATORS

D.3 5-YEAR FULL LOAD TEST INSPECTION

D.4 WAGE DETERMINATION RATES SCA WDN 1986-0431 REVISION 52

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020) ..44

E.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (OCT 2020)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

An organized site visit has been scheduled for –

Thursday, December 17, 2020 at 10:00AM Pacific local

Interested Participants will meet at –

VA Long Beach Healthcare System located at 5901 East 7th Street, Long Beach, CA

90822. Meet in front of the VA Police building 5C. Interested participants are reminded to park in the North parking lot.

Request for Information (RFI) suspense –

Deadline for Request for Information (RFI) Submission is Friday, December 18, 2020

NLT 10:00AM Pacific local time. Telephone inquiries will not be accepted.

Request for Quote (RFQ) suspense –

Wednesday, December 30, 2020 NLT 10:00AM Pacific local via email to cecil.nichols@va.gov

(End of Provision)

B.2 NOTIFICATION TO OFFERORS

The following provisions are incorporated into 52.212-1 as an addendum:

1. GENERAL INSTRUCTIONS FOR QUOTE SUBMISSIONS

a. Period of Acceptance of Offers. The Offeror agrees to hold prices in its offer firm for a period of thirty (30) calendar days from the date specified for the receipt of offers.

b. Submitting your quote: Quotes are due Wednesday, December 30, 2020 NLT 10:00AM Pacific local time. Submit your company’s quote by responding to this RFQ via email only to Cecil S.

Nichols, contracting officer at cecil.nichols@va.gov. All quotes/attachments in response to this RFQ shall be in a single document in Adobe PDF or Microsoft Office Word Format. It is the offeror’s responsibility to confirm that all required documents are included and received by the solicitation due / suspense date.

c. Inquiry or questions: Submit by Friday, December 18, 2020 NLT 10:00AM Pacific local time.

Telephone inquiries will not be accepted.

mailto:cecil.nichols@va.gov

2. REQUIREMENTS FOR SUBMITTAL: The following sub-sections are the requirements to be submitted by the offeror.

a. Offeror must provide a cover sheet to include the following:

b. Solicitation No. 36C26221Q0200.

c. Company’s name, address, point-of-contact, phone number, email address.

d. DUNS number.

e. Page 1 - SF1449, block 30(a), 30(b) and 30(c).

f. Page 3 - Section B.1(1)(a) Contract Administration Data and paragraph 5 Acknowledgement of

Amendments – SF 30(s), if any, blocks 15A, 15B and 15C completed.

g. Offerors shall complete and submit the Price Schedule in section B.

h. To assist the Contracting Officer in making the determination of responsibility, offerors are asked to provide the following documents with their quotes:

1) Contractor Business License issued by a U.S. State or Territory in accordance with the current provisions of the State or Territory.

(End of Clause)

B.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Basis of Award. This procurement is being conducted pursuant to FAR Part 13 procedures. Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Offeror quotes will be evaluated in the following manner. Lowest-priced and special standards of responsibility are the only factors that will be used to evaluate offers (see FAR Provision 52.212-2). The lowest-priced offeror will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the offered price and special standards of responsibility are found to be reasonable, the offeror who submitted this quote will be identified as the “successful offeror.”

The Contracting Officer will then determine if the successful offeror is responsible using the general standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced offeror following the procedures described above. This process will continue until a contract award can be made or the Contracting Officer determines that no contract award can be made.

The Contracting Officer may find all offeror quotes not acceptable and cancel the solicitation if the lowest-priced offeror exceeds the amount of funding available for the procurement. The Contracting Officer may likewise find an offeror under evaluation, as well as all remaining offerors, not acceptable and cancel the solicitation if the offered quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate offerors and award a contract without discussions. However, the Government reserves the right to conduct discussions at any time if determined by the Contracting Officer to be in the Government’s best interest. In addition to the General Standards of Responsibility found in FAR 9.104-1 and in accordance with FAR 9.104-2, the following Special Standard of Responsibility applies to this procurement. Offerors who fail to meet the Special Standards of Responsibility will not be eligible to receive contract award.

(2) Special Standards of Responsibility. The following special standards of responsibility apply to this procurement:

SP1: Contractor’s License issued by a U.S. State or Territory in accordance with the current provisions of the State or Territorial Business and Professions Code. Submit with offer.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

B.4 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262 NICHOLS, CECIL S.

Network Contracting Office (NCO) 22

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually [X] WITH COR APPROVED INVOICE

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

DEPARTMENT OF VETERANS AFFAIRS

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.5 STATEMENT OF WORK (SOW)

SERVICE TO PERFORM SEMI-ANNUAL, ANNUAL & 5-YEAR LOAD

INSPECTION, CERTIFICATION & TEST OF ELEVATORS

VA LONG BEACH HEALTHCARE SYSTEM

TIBOR RUBIN VA MEDICAL CENTER

1 TITLE:

SERVICE to PERFORM Semi-Annual, Annual & 5-Year Load Inspection, Certification &

Test of Elevators.

2 PLACE OF PERFORMANCE:

VA Long Beach Healthcare System (VALBHCS)

Tibor Rubin VA Medical Center

5901 East 7th Street

Long Beach, CA 90822-5201

3 PERIOD OF PERFORMANCE:

Annual – Base Year plus up to Four (4) Option Years. One (1) year from date of award; this will be the base year. In addition, the Government (VA) shall retain the right to exercise option(s) to extend the contract period for up to four (4) one (1) year option renewals.

4 CONTRACT TYPE:

Firm Fixed Price (FFP).

5 BACKGROUND:

The VALBHCS is seeking a Contractor to perform inspection, certification, and safety test services semi-annually, annually, and 5-year load tests of all Vertical Transportation Units

(VTUs) at the VALBHCS. The inspection and test services shall be in accordance with all local, state, federal, and elevator industry standards, laws, and regulations. Contractor shall provide all labor, supplies, transportation, expertise and supervision necessary to perform a complete independent inspection and safety tests on Government-owned Vertical

Transportation Units (VTU) which include elevators, dumbwaiters, wheelchair lifts and cart lifts. Inspection and test services are performed on a semi-annual and annual basis, and

VTU's also require a 5-year load test to be performed. The Contractor shall meet any current or future requirements, approvals or certifications as may be levied by applicable legal, regulatory, accrediting body, governing body, and/or local/state/federal requirements.

6 OBJECTIVES / SCOPE:

6.1 This is an inclusive contract. Contractor shall provide all equipment, expertise, incidentals, labor, materials, parts, services, supervision, supplies, tools, transportation, and qualified personnel as required and necessary to perform complete independent inspection and safety testing services on Government-owned Vertical Transportation

Units (VTUs) which elevators, dumbwaiters, wheelchair lifts and cart lifts in accordance / compliance with current codes, directives, regulations, The Joint

Commission, industry guidelines / standards, and this Statement of Work (SOW) at/for the VALBHCS. Furthermore, requirements include inspection, verification, and certification of semi-annual and annual inspection, safety tests, and 5-year load testing to ensure reliability and continuous safe operation of Government owned VTUs.

Contractor shall meet any current or future requirement approvals or certifications as may be levied by applicable legal, regulatory, accrediting / governing body, and/or local / State / Federal requirements as required by law.

6.2 Before commencement of work, the Contractor shall confer with the VA COR to agree on a sequence of procedures and means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel as this is an active hospital.

6.3 Contractor shall check-in with Electric Shop Supervisor or designee prior to performing any work.

6.4 All damages incurred during the performance of work shall be repaired by the

Contractor at no cost to the Government (VA).

6.5 Contractor is responsible for providing and utilizing all OSHA regulated Personal

Protective Equipment (PPE) while on VALBHCS campus and performing contract requirements.

6.6 Contractor shall follow all VA regulations and provide the means to meet VA regulations.

6.7 Documentation and Reports: Within ten (10) calendar days of the completion of an inspection or test, the Contractor shall complete and submit a separate written narrative report via electronic format (email) to the COR and CO for each VTU inspected or tested. The report shall include the date and time of the inspection or test, the location, the equipment, the type of service performed, actual hours spent performing requested service including the time work started and ended, and the name of the technician performing the service. The Contractor shall submit two (2) copies of each report in written format and one (1) copy in digital format to the VA COR – LIAM BOCCIA of the facility inspected / tested, and the Elevator Maintenance and Repair Contractor of the facility inspected / tested on VA supplied forms.

A. The report shall identify each VTU inspected or tested by building, serial and unit number. The report shall describe any needed adjustments, repairs, worn parts and other items required or recommended for keeping the-VTU operating safely. The report shall make specific reference to safety code violations, including the title of the code being cited, the section or clause which refers to the specific violation and other reference that will assist the COR and Elevator Maintenance and Repair

Contractor in making necessary repairs or adjustments.

B. The report shall adhere to the reporting requirements of the publications listed in

VA supplied forms and describe the general condition; state of repair and cleanliness of each VTU. The report shall describe the state of the surrounding pits, access, lighting, machine rooms, cabs and landings. In addition, the report shall include any Contractor recommendation(s) that will assist the Government in maintaining the equipment in optimum operating condition.

C. The contractor shall fully complete and submit with report one (1) digital and two

(2) paper copies of the most current version of SUPPLEMENT 2 - Checklist for

Inspection of Electric Elevators and SUPPLEMENT 3 - Five (5) Year Full

Load Test Inspection in lieu of the ASME approved forms listed above.

D. During an inspection or test, if the contractor discovers a defective VTU that requires immediate repair or service, he/she (technician acting on behalf of or representative of the Contractor) shall notify the COR and the Elevator

Maintenance and Repair Contractor prior to leaving the facility where the defective

VTU is located. The Contractor shall describe the location of the defective VTU, repairs or adjustment needed, and if the VTU can or should remain in service.

Contractor shall follow-up in 24 hours with a written report of the defective VTU and describes the action taken to report needed repairs.

6.8 Contractor shall provide independent elevator inspection and test services that include inspection, verification, and certification of semi-annual and annual inspection, safety tests, and 5-year load testing to ensure reliable and continuous safe operation of

Government owned VTU' s. A list of all VTUs’ can be found in SUPPLEMENT 1 -

MASTER ELEVATOR INVENTORY (current as of 10/29/2020). The list is subject to change throughout the performance of the contract and all parties involved will be notified of any changes within five (5) business days. Changes will be incorporated through a formal modification action.

A. Prior to performing independent inspection and testing services contractor shall provide notification to the COR and the Government Elevator Maintenance and

Repair Contractor of the dates of proposed services. The notification should reach the Government and Elevator Maintenance and Repair Contractor at least fifteen

(15) calendar days prior to the proposed inspection. The notification shall be in writing and shall include the proposed inspection and testing dates, estimated time of arrival and completion of services, name and local contact information of the technician performing the services. Proposed dates are subject to change based on the needs and schedule of the Government and the Elevator Maintenance and

Repair Contractor.

B. Inspections and tests shall be completed in accordance with the most current edition of the American Society of Mechanical Engineers (ASME) 17.1 Safety Code for

Elevators and Escalators, ASME 17 .2 Guide for Inspection of Elevators, Escalators, and Moving Walks and ASME 17.3 Safety Code for Existing Elevators and Escalators. In addition, contractor shall be aware of and adhere to all applicable

Federal, State, County and City, rules, recommendations, regulations, guidelines and laws pertaining to the execution of all inspection services.

C. Contractor shall provide the necessary labels, metal tags or other tagging and labeling according to requirements.

D. Contractor is responsible for ensuring services are provided by qualified and competent personnel for all Elevator Inspections pertinent to this contract. At a minimum, contractor personnel shall maintain a CURRENT ASME QEI 1

Certification.

7 INVENTORY:

Contractor responsible for providing required inspection, testing, and 5-year load test services for all VALBHCS VTU’s according to SUPPLEMENT 1 – MASTER

ELEVATOR INVENTORY listed below:

1) Building 150 (F-1)

2) Fisher House (P-1)

3) Building 126 (P-1)

4) Building 126 (P-2)

5) Building 126 (P-3)

6) Building 126 (P-4)

7) Building 126 (S-5)

8) Building 126 (S-6)

9) Building 1 (P-7)

10) Building 1 (P-8)

11) Building 1 (Clean Dumbwaiter)

12) Building 1 (Dirty Dumbwaiter)

13) Building 126OP (P-23)

14) Building 126OP (P-24)

15) Building 2 (S-9)

16) Building 2 (S-10)

17) Building 128 (P-17)

18) Building 128 (P-18)

19) Building 150 (P-20)

20) Building 150 (P-21)

21) Building 150 (P-22)

22) Building 138 (P-25)

23) Building 138 (P-26)

24) Building 165 Cafeteria (S-13)

25) Building 164 (S-11)

26) Building 164 (S-12)

27) Building 165 (P-28)

28) Building 165 (P-29)

29) Building 166 (P-29)

30) Building 166 (P-30)

8 CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBILITIES:

8.1 Contractor shall be a firm regularly engaged in the servicing and testing of elevators, dumbwaiters, wheelchair lifts and cart lifts. Contractor’s personnel performing on this contract must be fully qualified and competent service technician. “Fully Qualified” is defined as meeting the requirements of the current edition of ASME QEI-1 for the

Qualification of Elevator Inspectors.

8.2 The Contractor will be required to update competency information throughout the life of the contract as changes to staff occur. Contractor must provide for Government (VA) approval credentials of each service technician.

8.3 Contractors shall provide proof and adequacy of past performance history, references, and above required qualifications. When combined with Evaluation Factors, it will assist Contracting Officer in making the best value and sound business judgment on behalf of the Government (see evaluation factors in FAR Clause 52.212-2, Section B).

8.4 Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal

Government.

8.5 The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

9 LICENSING REQUIREMENTS:

9.1 Contractor Business License issued by a U.S. State or Territory in accordance with the current provisions of the State or Territory.

10 AUTHORIZED SERVICES / CHANGES:

10.1 The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of service, quality, quantity, price or delivery.

10.2 In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms or price to cover any increase in costs incurred as a result thereof.

11 APPLICABLE DOCUMENTS, STANDARDS, LAWS AND/OR REGULATIONS:

The following are a list of various applicable standards, policies, regulations, and/or governing bodies. This list is not an all-inclusive, therefore it is the responsibility of the

Contractor to ensure all applicable standards, policies, regulations, and/or governing bodies not listed here are adhered to. Furthermore, Contractor is responsible to adhere to all current additions of applicable standards, policies, regulations, and/or governing bodies.

11.1 The American Society of Mechanical Engineers (ASME); www.asme.org.

11.2 ASME A17 – Elevators and Escalators.

11.3 ASME A17.1 – Safety Code for Elevators and Escalators.

11.4 ASME A17.2 – Guide for Inspection of Elevators, Escalators, and Moving Walks.

11.5 ASME A17.3 – Safety Code for Existing Elevators and Escalators (includes requirements for electric and hydraulic elevators and escalators).

11.6 ASME A18.1 – Safety Standards for Platform Lifts and Stairway Chairlifts.

11.7 ASME QEI-1 – Standard for the Qualification of Elevator Inspectors.

11.8 National Association of Elevator Safety Authorities International (NAESAI);

www.naesai.org.

11.9 NFPA 70 – National Electric Code.

11.10 NFPA 70E – Standard for Electrical Safety in the Workplace.

12 SAFETY REQUIREMENTS:

12.1 All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHCS shall comply with applicable

Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

12.2 Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to

Government equipment. Every effort shall be made to safeguard human life and property.

http://www.asme.org/ http://www.naesai.org/

12.3 Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal

Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR

1910.132(d)(1)(iii), 29CFR1910.137.

12.4 Contractor shall provide all necessary tools, and Personal Protective Equipment

(PPE) to perform the work safely, effectively, and timely.

13 NOTIFICATION:

Contractor shall notify and coordinate ALL work activities / site access with the VA COR /

POC – LIAM BOCCIA (562) 826-8000 x13306.

14 PERFORMANCE MONITORING, INSPECTION AND ACCEPTANCE:

Routine inspections to include acceptance / certification work was completed in accordance with the SOW will be performed by VA COR / POC – LIAM BOCCIA and Engineering /

Facilities Personnel. The VA can perform inspection of the work performed without the

Contractor presence and determine whether or not work performed is within standards expressed in this scope of work. It is the VA’s prerogative to hire an independent qualified third party to check the validity of the work conducted.

15 SECURITY REQUIREMENTS:

Contractor WILL NOT have access to patient records, data, or VA computer systems.

16 GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED

INFORMATION (GFI):

NO GFE or GFI will be provided to or used by the Contractor.

17 RISK CONTROL:

Submission of VA “Infection Control Risk Assessment” (ICRA) permit(s) NOT

REQUIRED. Medical services / support services at the designated locations will remain operational during the execution of this work. Contractor shall take all precautions to minimize disruption to daily routine tasks performed in those services. Patient care shall remain a top concern for the Contractor and their employees while performing contracted work.

18 IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS:

A. Contractor shall obtain a “Contractor ID Badge” from the VA Police. All Contractor personnel shall ALWAYS wear required visible identification issued by the VA Police during the entire time they are on the VA Healthcare System campus.

B. Parking information is available from the VA Police & Security Service Office. It is the responsibility of the Contractor to park only in appropriately designated parking areas.

The VA shall not validate, invalidate, or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

C. SMOKING IS STRICTLY PROHIBITED on the grounds of any VHA facility and throughout the VA Healthcare System campuses. Per VHA Directive 1085 dated March

5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019.

THERE WILL NO LONGER BE DESIGNATED SMOKING AREAS.

D. Possession of weapons is prohibited while on the ANY VA Healthcare System campus.

Enclosed containers, including tool kits, shall be subject to search / seizure.

E. Violations of VA regulations may result in citation answerable in the United States

Federal District Court, not at/in the local district, municipal, or state court.

19 POINT OF CONTACT (POC):

VA LONG BEACH HEALTHCARE SYSTEM POC:

Name: LIAM BOCCIA

Department: Engineering Service (138)

Address: 5901 East 7th Street, Long Beach CA 90822

Phone: (562) 826-8000 x13306

Email: liam.boccia@va.gov

20 NORMAL WORKING HOURS:

Contractor shall perform required services between 7:00AM – 4:30PM Pacific local time

Monday through Friday, with exceptions to National Federal Holidays or as designated by

Presidential Order. All work will be performed during normal hours unless requested in advance and approved by the VA COR – LIAM BOCCIA or his designee with CO approval.

21 OVERTIME AND NATIONAL FEDERAL HOLIDAYS:

Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the

Government. When one of the identified holidays fall on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the identified holidays fall on a Saturday, the preceding Friday will be observed as a National Federal Holiday.

Contractor is not required to provide service on U.S. Holidays nor shall the Contractor be paid for these days. National Federal Holiday schedule:

New Year’s Day January 1

Martin Luther King ‘s

Birthday

Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11 mailto:liam.boccia@va.gov

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

22 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements DO NOT apply to this requirement, and a Security Accreditation Package IS

NOT required. The nature of this requirement is technical; however, there is no information to be protected.

23 INSURANCE COVERAGE:

A. Contractor agrees to procure and maintain, while the contract is in effect, Workers

Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

B. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

C. Before commencing work under this contract, the Contracting Officer shall require the

Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

D. Contractor is required to provide copies of proof of Workers Compensation and

Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

24 CONTRACTOR PERSONNEL BACKGROUND REQUIREMENTS:

A. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to

VA computer systems designated as sensitive.

B. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of

Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract.

C. Should the contract require Contractor personnel to maintain U.S. citizenship, the

Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the

Government.

25 INVOICE AND PAYMENT:

A. Vendor will be paid monthly upon submission of a proper invoice for work completed and accepted. Final payment will be withheld until all noted discrepancies are corrected and as-build drawings are approved by the Government (VA). VA-FSC processes / pays all associated transactions for / on VA orders. To successfully submit an invoice to VA-

FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted to the VA-FSC should mirror your current submission of invoice, with the below items required. The VA-FSC requires specific information in compliance with the

Prompt Pay Act and Business Requirements.

1. Your firm’s Taxpayer ID Number (TIN)

2. Your firm’s “Remit Address” information

3. The VA Purchase Order (PO) number

4. Your firm’s contact information: (Personal Name, Email, and Phone)

5. Your VA point of contact information: (Personal Name, Email, and Phone)

6. The Period of Performance dates (Beginning and Ending)

7. All discount information if applicable (Percent and Date Terms)

For additional information, please contact:

Department of Veteran Affairs Financial Service Center

Phone: 1-877-353-9791

Email: vafsccshd@va.gov

- - - END STATEMENT OF WORK - - -

mailto:vafsccshd@va.gov

B.6 PRICE/COST SCHEDULE

ITEM INFORMATION: BASE YEAR – January 11, 2021 to January 10, 2022

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 YR ___________ ____________

Semi-Annual / Annual Elevator Inspection and Certification Services.

GRAND TOTAL ____________

OPTION YEAR ONE (OY1) – January 11, 2022 to January 10, 2023

ITEM

NUMBER

DESCRIPTION OF

OPTION YEAR TWO (OY2) – January 11, 2023 to January 10, 2024

NUMBER

DESCRIPTION OF

OPTION YEAR THREE (OY3) – January 11, 2024 to January 10, 2025

ITEM

NUMBER

DESCRIPTION OF

OPTION YEAR FOUR (OY4) – January 11, 2025 to January 10, 2026

NUMBER

DESCRIPTION OF

AGGREGATED TOTAL: ______________

B.7 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

X001

2.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

(OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local…