SF 18 - 19UK5626Q0026.docx
DOCX document 44 KB Posted
- Attached to
- MV Breaker Annual Service
- Solicitation number
- 19UK5626Q0026
- Issued by
-
Department of State US Embassy London
About this file
This is a Standard Form 18 Request for Quotation (RFQ) issued by the American Embassy Procurement Office in London for preventive maintenance services on MV Breakers located within the chancery building. The RFQ number is 19UK5626Q0026, issued on May 5, 2026, with quotations due by June 5, 2026, at 5:00 PM London time. The solicitation is not a small business set-aside and will result in a firm fixed-price Purchase Order or Contract awarded to the lowest priced, technically acceptable offeror.
The scope of work requires the contractor to provide annual preventive maintenance service for 10 MV Breaker units during a base year plus four option years, including all necessary labor, equipment, tools, repair parts, supplies, and materials to maintain the equipment in safe and reliable operating condition per manufacturer specifications. Quoters must provide pricing for preventive maintenance visits (excluding 20% VAT) and fixed hourly labor rates for both standard callouts and emergency callouts for all five contract years. Technical evaluation will be based on documentation specified in the evaluation criteria within the attached Statement of Work. Questions regarding the solicitation were due by May 18, 2026, with answers provided by May 26, 2026. Payment will be made by electronic funds transfer after service completion, and quotations must be submitted in English with all required documentation included.
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Text version
REQUEST FOR QUOTATION (THIS IS NOT AN ORDER)
THIS RFQ IS NOT A SMALL BUSINESS SET-ASIDEIS
X
PAGE OF PAGES
1. REQUEST NO.
19UK5626Q0026
2. DATE ISSUED
5/5/2026
3. REQUISITION/PURCHASE REQUEST NO.
PR15910120
4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2
AND/OR DMS REG. 1
RATING
5a. ISSUED BY American Embassy, Procurement Office, 33 Nine Elms Lane, London SW11 7US
6. DELIVER BY (Date) - TBA
| 5b. FOR INFORMATION CALL (NO COLLECT CALLS) |
| 7. DELIVERY |
OTHER
NAME
Procurement Office, American Embassy 33 Nine Elms Lane London SW11 7US
TELEPHONE NUMBER
Mob: 07710 692855
| X |
| FOB DESTINATION |
(See Schedule)
AREA CODE
| NUMBER |
| 9. DESTINATION |
a. NAME OF CONSIGNEE American Embassy, London
8. TO:
| a. NAME |
| b. COMPANY |
| b. STREET ADDRESS |
33 Nine Elms Lane
| c. STREET ADDRESS |
| c. CITY |
London
| d. CITY |
| e. STATE |
| f. ZIP CODE |
| d. STATE |
| e. ZIP CODE |
SW11 7US
10. PLEASE FURNISH QUOTATIONS TO THE
ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date) 5th June 2026 at 17:00 PM IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.
11. SCHEDULE (Include applicable Federal, State and local taxes)
ITEM NO.
(a)
SUPPLIES/ SERVICES
(b)
QUANTITY
(c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
1.
2.
3.
In accordance with the Government’s Statement of Work attached the following services are required:
Cost to provide preventive maintenance service of MV Breaker, within the US Embassy, London for the period of: Base year and 4 option years: (Excluding VAT @ 20%):
Cost per Preventative Maintenance, to include:
Base year - Annual Service Quantity of equipment - 10 Cost per Preventative Maintenance, to include:
Option Year 1 - Annual Service Quantity of equipment - 10 Cost per Preventative Maintenance, to include:
Option Year 2 - Annual Service Quantity of equipment - 10 Cost per Preventative Maintenance, to include:
Option Year 3 - Annual Service Quantity of equipment - 10 Cost per Preventative Maintenance, to include:
Option Year 4 - Annual Service Quantity of equipment - 10
Should labor rates be required, the cost for fixed hourly call rates is:
(All costs below are excluding VAT)
Standard Callout (Ref: 3.2.6): Repair Labor Rates + VAT Base Year: Per hour Option Year 1: Per hour Option Year 2: Per hour Option Year 3: Per hour Option Year 4: Per hour
Emergency Callout (Ref: 3.2.5: Repair Labor Rates + VAT Base Year: Per hour Option Year 1: Per hour Option Year 2: Per hour Option Year 3: Per hour Option Year 4: Per hour
For the offer to be technically evaluated, the Contractor shall submit all the required documentation as detailed within page 21, titled Evaluation Criteria within Exhibit A – Statement of Work.
Visit
Hr.
Hr.
Hr.
Hr.
(State currency)
(State currency)
| 12. DISCOUNT FOR PROMPT PAYMENT |
| a. 10 CALENDAR DAYS (%) |
| b. 20 CALENDAR DAYS (%) |
| c. 30 CALENDAR DAYS (%) |
| d. CALENDAR DAYS |
| NUMBER |
| PERCENTAGE |
NOTE: Additional provisions and representations are are not attached.
13. NAME AND ADDRESS OF QUOTER
| 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION |
| 15. DATE OF QUOTATION |
a. NAME OF QUOTER
b. STREET ADDRESS
16. SIGNER
| a. NAME (Type or print) |
| b. TELEPHONE |
c. COUNTY
AREA CODE
| d. CITY |
| e. STATE |
| f. ZIP CODE |
| c. TITLE (Type or print) |
| NUMBER |
| AUTHORIZED FOR LOCAL REPRODUCTION | STANDARD FORM 18 (REV. 6-95) |
| Previous edition not usable | Prescribed by GSA-FAR (48 CFR) 53.215-1(a) |
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