SF-1449 - Solicitation 75H70726Q00040 - Electronic Formulary and Med Info Software Subscription.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

203CODE 16. ADMINISTERED BYCODE

X

X

513210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/16/2026 1230 MS

02/24/2026

505-256-6754PATRICIA TRUJILLO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00040

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 17 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

Albuquerque Indian Health Service

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Indian Health Service (IHS), Albuquerque Area Office (AAO), Santa Fe Indian Health Center (SFIHC) has a requirement to provide Brand Name Electronic Formulary Service and Medication Dosing Information Software Subscription accessible to providers, nurses and pharmacists 24/7, Santa Fe, New Mexico.

Set Aside:

1st Tier: Other Than Small Business Concerns (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

PATRICIA P. TRUJILLO

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

1 BASE: TBD, 2026 to TBD, 2027, provide Electronic

Formulary Service and Medication Dosing

Information Software Subscription accessible to providers, nurses and pharmacists 24/7, Santa Fe, New Mexico.

2 OPTION YEAR ONE: TBD, 2027 to TBD, 2028, provide

Electronic Formulary Service and Medication

Dosing Information Software Subscription accessible to providers, nurses and pharmacists

24/7, Santa Fe, New Mexico.

3 OPTION YEAR TWO: TBD, 2028 to TBD, 2029, provide

Electronic Formulary Service and Medication

Dosing Information Software Subscription accessible to providers, nurses and pharmacists

24/7, Santa Fe, New Mexico.

4 OPTION YEAR THREE: TBD, 2029 to TBD, 2030, provide Electronic Formulary Service and

Medication Dosing Information Software

Subscription accessible to providers, nurses and pharmacists 24/7, Santa Fe, New Mexico.

5 OPTION YEAR THREE: TBD, 2030 to TBD, 2031, provide Electronic Formulary Service and

Medication Dosing Information Software

Subscription accessible to providers, nurses and

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

17 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 17

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00040 pharmacists 24/7, Santa Fe, New Mexico.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ELECTRONIC FORMULARY SERVICE &

MEDICATION INFO. SOFTWARE

SUSCRIPTION

SOLICITION #: 75H70726Q00040 SANTA FE INDIAN HEALTH CENTER

SECTION 1: GENERAL:

1.1 SERVICES

1.1.1 The Indian Health Service (IHS), Albuquerque Area Office (AAO) Santa Fe Indian Health Center (SFIHC), has a requirement for Brand Name Electronic Formulary Service and Medication Dosing Information Software Subscription, Santa Fe, New Mexico.

1.2 PRICE OR COST

1.2.1 This solicitation will result in a Firm-Fixed-Price (FFP) Purchase Order.

1.3 GENERAL CONTRACT INFORMATION:

1.3.1 The Contractor's price/cost under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes, nor will it issue a W-2 to the contractor.

1.4 CONTRACT PRICE

1.4.1 The price for this contract is $ (TBD).

1.4.2 Upon delivery and acceptance of the item(s) specified in the DELIVERY Article in SECTION 7 of this contract, the Government shall pay to the Contractor resulting from the awarded contract price.

1.4.3 Upon delivery and acceptance of the services described in the Scope of Work (SOW) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line-Item Numbers (CLINs) accordingly:

SCHEDULE OF CHARGES FOR THE BASE PERIOD:

Item #

Contract Period Description of Service Total

Amount

CLIN 1 BASE YEAR

TBD, 2026 – TBD, 2027

Electronic Formulary Service and Medication Dosing Information Software Subscription $

TOTAL FOR BASE YEAR: $

1.4.4 The Contractor shall be paid upon submission of an invoice and completion and acceptance (if deliverable) or verification (if service) by the Contracting Officer’s Representative (COR), of the deliverables and/or services indicated below. Submit invoices in accordance with the instructions contained in FAR clause 52.232-25, Prompt Payment Section 10 of these contracts.

1.5 OPTION PRICES

1.5.1 Unless the Government exercises its option, pursuant to the option clause referenced in the Contract Clauses section, this contract consists only of the Base Period specified in this contract.

1.5.2 Pursuant to either the FAR Clause 52.217-8, Option to Extend Services or the FAR Clause 52.217-9, Option to Extend the Term of the Contract, set forth in Section I, Contract Clauses, of this contract, the Government may, a unilateral contract modification, require the Contractor to perform the Option Period(s) as defined in the PWS of this contract. A notice that the Government intends to exercise any of the options will happen prior to the contract’s expiration date. Specific information regarding the timeframe for this notice is set forth in the OPTION PROVISION of this order. When exercising an option period, the fixed price of this contract is set forth below.

1.5.3 Upon the delivery and acceptance of the Option Services described in the PWS of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth below and will be paid from the following Contract Line-Item Numbers (CLINs) accordingly.

1.5.4 If the Government exercises its option pursuant to the OPTION PROVISION of this contract, the Government's total estimated contract amount, represented by the sum of the price of base plus option periods and the period of performance will be as follows:

SCHEDULE OF OPTION PERIODS:

Item # Contract Period Description of Service Total Amount

CLIN 2 OPTION YEAR ONE

TBD, 2027 – TBD, 2028

Electronic Formulary Service and Medication Dosing Information Software Subscription

TOTAL FOR OPTION YEAR ONE: $

CLIN 3 OPTION YEAR TWO

TBD, 2028 – TBD, 2029

Electronic Formulary Service and Medication Dosing Information Software Subscription

TOTAL FOR OPTION YEAR TWO: $

CLIN 4 OPTION YEAR THREE

TBD, 2029 – TBD, 2030

Electronic Formulary Service and Medication Dosing Information Software Subscription

TOTAL FOR OPTION YEAR THREE: $

CLIN 5 OPTION YEAR FOUR

TBD, 2030 – TBD, 2031

Electronic Formulary Service and Medication Dosing Information Software Subscription

TOTAL FOR OPTION YEAR FOUR: $

1.5.5 Note: Unit price shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

SECTION 2: DEFINITIONS:

2.1 Acceptance: Constitutes acknowledgement that the supplies or services conform to the applicable contract quality and quantity requirements, except as provided in FAR subpart 46.5 and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government official that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements. Government approval does not relieve the Contractor from responsibility for compliance with contract requirements.

2.3 Area: A defined geographical region for Indian Health Service administrative purposes. Each Area Office may administer several Service Units.

2.4 Contracting Officer (CO): A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.5 Contracting Officer's Representative (COR): A federal employee who assists the ordering/issuing activity-contracting officer in the administration of task orders issued under this contract. The COR is primarily responsible for the technical assistance and day-to-day program management of the ordering activity's task orders. Ordering activities may have different designators for this employee.

2.6 Contractor: The individual awards a legal binding contract to provide supplies and services.

2.7 Customer: Staff of the IHS service unit and health center.

2.8 Customer Evaluation/Input: Written comments made to the COR regarding the Contractors’ performance. This is one of the criteria used to evaluate the Contractor's performance.

2.9 Dependability: Qualities of being trusted and being able to repeat the same task to yield the same result.

2.10 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.11 Ordering Activity: An authorized user of IHS that may issue a task order to obtain required services under this contract.

2.12 Outcome: End result.

2.13 Past Performance Information: Relevant information regarding a contractor's actions under previously awarded contracts.

2.14 Service Unit: The local administrative unit of IHS.

2.15 Technical Direction: A directive to the Contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section 5 of this contract.

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

3.1 Not Applicable

SECTION 4: CONTRACTOR-FURNISHED ITEMS:

4.1 The contractor will provide Brand Name Electronic Formulary Service and Medication Dosing Information Software Subscription.

SECTION 5 – REQUIREMENTS:

5.1 PURPOSE:

The contractor will provide the Brand Name Electronic Formulary Service and Medication Dosing Information Software Subscription, accessible to providers, nurses and pharmacists 24/7. The service is to give provider 5level medical information and drug dosing guidelines. Will also provide drug recall alerts, national drug short alerts, warnings for look-a-like sound-a-like, material safety data sheets, disease specific information, and pediatric drug dosing information, and patient medication information handouts. This will also meet the SFIHC accreditation compliance.

BACKGROUND INFORMATION:

In order to provide quality, efficient, and cost-effective health care to patients, the Santa Fe Indian Health Service needs a formulary model of health care. Information about the medication formulary including disease and dosing information is needed to be accessible to all providers, nurses, and pharmacists. Drug information software is needed to achieve these goals. These goals are also reflected in Service Unit Accreditation regulatory requirements.

REQUIREMENTS:

Software needed to provide the following:

• Provide source for drug information on medications, formulary or non-formulary, such as disease states indicated for treatment, mechanisms of action, dosing guidelines, side effects, drug interactions, and pharmacokinetic information.

This should be a tool that providers, nurses, and pharmacists can easily access to help make drug therapy decisions.

• Provide IV compatibility information for inpatient provider, nursing, and pharmacy use.

• Provide other drug information such as alternative medicines, material safety data sheets (MSDS), poison information, pediatric drug dosing guidelines, and neonatal dosing guidelines.

5.2 The Contractor will immediately report to the Contracting Officer or COR any information or circumstances that may violate any statute, policy, or procedure.

SECTION 6 - QUALITY ASSURANCE SURVEILLANCE PLAN:

“For Information Purposes Only. This Quality Assurance Surveillance Plan is not part of the purchase order or will not be made part of any resulting contract.”

SECTION 7 - PACKAGING AND MARKING

7.1 PACKAGING

All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier, which is necessary to prevent deterioration and damage due to the hazards of shipping, handling, and storing.

7.2 MARKING

Each package/container delivered to the address shown in Section 10 entitled "Contracting Officers' Representative Appointment and Authority" and shall be clearly marked as follows:

• Name of Contractor

• Contract Number

• Description of Items Contained Therein

• Consignee's Name and Address

SECTION 8 – INSPECTION AND ACCEPTANCE

8.1 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause No. Title Date

52.246-2 Inspection of Supplies – Fixed Priced AUG 1996

SECTION 9 – DELIVERY

9.1 PERIOD OF DELIVERY: The period of delivery is approximately three months, unless extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract (Oct 2014); upon written notification by the Contracting Officer within 10 days of contract expiration.

9.2 PLACE OF DELIVERY: The Contractor will deliver to the following Albuquerque Area Indian Health Service Facility:

9.2.1 Santa Fe Indian Health Center (SFIHC)

Attn: Pharmacy Department 1700 Cerrillos Road Santa Fe, NM 87505

(505) 946-9319

9.3 The hours of business are Monday through Friday, from 8:00 AM to 4:30 PM.

9.4 GOVERNMENT HOLIDAYS: (https://www.federalpay.org/holidays)*

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

http://www.opm.gov/fedhol

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government. Only contracting officers have the authority to make purchases or award contracts. Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to enter into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

The following individuals will be the Government’s points of contacts during the performance of this Contract.

10.2 CONTRACTING OFFICER

10.2.1 The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

Patricia Trujillo, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

10.3 CONTRACT ADMINISTRATOR

10.3.1 All Contract administration performed by:

Patricia Trujillo, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

Sent all communications pertaining to contractual and/or administrative matters to the address above and to the Contract Specialist administering this Contract.

10.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR) & ALTERNATE

10.4.1 Keith Adcock, keith.adcock@ihs.gov, (505) 946-9319, is hereby designated as COR for this service. The COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

10.4.2 Travis Snyder, travis.snyder@ihs.gov, (505) 946-9209, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

10.4.3 The COR and Alternate’s responsibilities will include ensuring contractor accountability. Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending CO changes in requirements. Performing technical evaluations as required. Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

mailto:patricia.trujillo@ihs.gov mailto:patricia.trujillo@ihs.gov mailto:keith.adcock@ihs.gov mailto:travis.snyder@ihs.gov

10.6 INVOICE SUBMISSION

10.6.1 The Contractor shall submit invoices for one-time purchase. Advance payments will not be issued by Finance unless stated herein. Electronically send a complete invoice with all required documentation to https://IPP.gov

* Please do not send to the CS or Finance Office any other invoice-related documents such as deliverables, reports or balance statements). Failure to submit required documents directly to the offices listed above will delay prompt payment of your invoice.

10.6.2 Invoices shall be submitted in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc. All information set forth in FAR 32.905(b), Content of Invoices, must be included in all invoices for it to constitute a proper invoice.

10.6.3 Additionally, the Contractor is required to include its Unique Entity Identifier (UEI) which replaces the Data Universal Numbering System (DUNS) number on each invoice.

10.6.4 Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

Request for Taxpayer Identification Number and Certification

A form W-9 shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

10.6.9 HHSAR 352.232-71 – ELECTRONIC SUBMISSION OF INVOICE PAYMENT REQUESTS (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71©, the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71©, the use of IPP shall take precedence over previously established invoicing procedures.

https://ipp.gov/

10.6.10 HHSAR 301-602-3 – RATIFICATION OF UNAUTHORIZED COMMITMENTS

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking directions from a Federal official other than the contracting officer. See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting directions from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

SECTION 11 - SPECIAL CONTRACT REQUIREMENTS

11.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

11.1.1 During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

11.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

SECTION 12 – FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

12.1 CLAUSES INCORPORATED BY REFERENCE – FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website address: https://www.acquisition.gov/?q=/browse/far/52.

FAR Clause Title Date

52.212‐4 Contract Terms and Conditions – Commercial Items Nov 2023

52.232‐11 Extras Apr 1984

52.233‐1 Disputes May 2014

52.233‐4 Applicable Law for Breach of Contract Claim Oct 2004

52.246‐2 Inspection of Supplies‐Fixed Price Aug 1996

12.2 FAR CLASS DEVIATION 2025-09 AMENDMENT 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Following Clauses in Full Text:

12.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

12.4 FAR 52.217-9 – OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

http://www.acquisition.gov/?q=/browse/far/52

SECTION 13 – DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3)

CLAUSES

13.1 This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR – http://www.hhs.gov/policies/hhsar/subpart352.html

13.2 The applicable provisions/clauses are as follows:

HHSAR

Clause No.

Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations DEC 2015

352.227-70 Publications and Publicity DEC 2015

352.233-71 Litigation and Claims DEC 2015

352.237-74 Non-Discrimination in Service Delivery DEC 2015

352.239-74 Electronic and Information Technology Accessibility DEC 2015

STANDARDS FOR HEALTH INFORMATION TECHNOLOGY (DEC 2022) (DEVIATION)

(a) Definitions. As used in this clause— Health information technology (health IT) means hardware, software, integrated technologies or related licenses, intellectual property, upgrades, or packaged solutions sold as services that are designed for or support the use by health care entities or patients for the electronic creation, maintenance, access, or exchange of health information. (42

U.S.C. 300jj)

Individually identifiable health information means information that is a subset of health information, including demographic information collected from an individual, and:

(1) Is created or received by a health care provider, health plan, employer, or health care clearinghouse; and

(2) Relates to the past, present, or future physical or mental health condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual;

and

(i) That identifies the individual; or

(ii) With respect to which there is a reasonable basis to believe the information can be used to identify the individual. (42 U.S.C. 300jj, 1320d)

ONC Health Information Technology Certification Program means the certification program administered by the HHS

Office of the National Coordinator for Health Information Technology (ONC) using a third‐party conformity assessment program for health IT. Certification criteria for the Program, which incorporate standards and implementation specifications in 45 CFR part 170 subpart B, are found in 45 CFR part 170, subpart C.

(b) Pursuant to the Health Information Technology for Economic and Clinical Health Act (HITECH Act), Pub. L. 111‐5, Title XIII, sections 13111 and 13112, by submission of an offer and execution of a contract, the Contractor agrees that—

(1) For any work performed under the contract that involves implementing, acquiring, or upgrading health IT used for the direct exchange of individually identifiable health information between agencies and with non‐

Federal entities, the Contractor will utilize health IT that—

(i) Meets standards and implementation specifications adopted in 45 CFR part 170, subpart B, if such standards and implementation specifications can support the work performed under the contract; and

(ii) Is certified under the ONC Health Information Technology Certification Program, if certified technology can http://www.hhs.gov/policies/hhsar/subpart352.html support the work performed under the contract (see certification criteria in 45 CFR part 170, subpart C), when the

Contractor is an eligible professional in an ambulatory setting, or a hospital, eligible under sections 4101, 4102 and

4201 of the HITECH Act, or when the Contractor is implementing, acquiring or upgrading technology to be used by an eligible professional in an ambulatory setting, or a hospital, eligible under sections 4101, 4102 and 4201 of the

HITECH Act.

(2) If the Contractor is a health care provider, health plan, or health insurance issuer, or is establishing an agreement with a health care provider, health plan, or health insurance issuer, for work performed under the contract that involves implementing, acquiring, or upgrading health IT, the Contractor will utilize health IT that—

(i) Meets standards and implementation specifications adopted in 45 CFR part 170, subpart B, if such standards and implementation specifications can support the work performed under the contract; and

(ii) Is certified under the ONC Health Information Technology Certification Program, if certified technology can support the work performed under the contract (see certification criteria in 45 CFR part 170, subpart C), when the

Contractor is an eligible professional in an ambulatory setting, or a hospital, eligible under sections 4101, 4102 and

4201 of the HITECH Act, or when the Contractor is implementing, acquiring or upgrading technology to be used by an eligible professional in an ambulatory setting, or a hospital, eligible under sections 4101, 4102 and 4201 of the

HITECH Act.

(c) If standards and implementation specifications adopted in 45 CFR part 170, subpart B, cannot support the work as specified in the contract, the Contractor is encouraged to use health IT that meets non‐proprietary standards and implementation specifications developed by consensus‐based standards development organizations. This may include standards identified in the ONC Interoperability Standards Advisory, available at https://www.healthit.gov/isa/

SECTION 14 – LIST OF ATTACHMENTS: N/A

http://www.healthit.gov/isa/

SECTION 15 – REPRESENTATIONS. CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

15.1 CLAUSES INCORPORATED BY REFERENCE – FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause accessed electronically at this website address: FAR – https://www.acquisition.gov/far/index.html.

FAR Clause Title Date

52.204-7 System for Award Management NOV 2024

52.212-1 Instructions to Offerors-Commercial Items SEP 2023

52.233‐2 Service of Protest SEP 2006

52.233‐3 Protest After Award AUG 1996

15.2 OFFEROR STATEMENTS

Solicitation Number:

Organization Name:

UEI Number:

15.3 52.209-11 - REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION

UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a federal law within the preceding 24 months.

https://www.acquisition.gov/far/index.html

SECTION 16 – INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

16.1 GENERAL INSTRUCTIONS: Your attention is directed to the requirements for technical and price quotes to be submitted in accordance with the following instructions establishing the acceptable minimum requirements for the format and content of quotes under-

IAW FAR 52.212‐2 – Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

OFFER MUST INCLUDE:

1. Volume I – Technical – please include Letter of Authorization.

2. Volume II – Quote – please include lead time for delivery. Pricing should be good for 90 days.

3. Signed IHS Buy Indian Act Indian Economic Enterprise Representation Form ‐ attached IEE Form.

16.2 BY SUBMITTING A QUOTE IN RESPONSE TO THIS SOLICITATION:

16.2.1 Your quote shall become a part of the official contract file.

16.2.2 The Government will evaluate your quote in accordance with the evaluation criteria set forth.

16.2.3 This solicitation does not commit the Government to pay any of the costs associated with the preparation and submission of your quote. In addition, the Contracting Officer is the only individual authorized legally committing the Government to the expenditure of public funds in connection with this requirement.

16.2.4 Any resultant contract shall include all applicable clauses to the type of contract awarded. Obtain copies of clauses by contacting the Contracting Officer. Any additional clauses required by public law, executive order, or acquisition regulations, in effect at the time of execution of the proposed contract, will be included.

16.3 PRICE QUOTE INSTRUCTIONS (VOLUME II)

16.3.1 The offeror’s quote must declare that it meets all the terms and conditions of this solicitation.

In addition, it must contain a statement to the effect that the offer is firm for a period of at least 90 days from the date of receipt by the Government. Offerors shall include a completed copy of Section 1 of the solicitation in its quote. Offerors shall submit quotes and data comprehensive enough to provide the basis for a sound evaluation. The information should be precise, factual and responsive.

16.3.2 The Contractor will identify shipping and packaging cost estimates in the quote.

16.3.3 If applicable, provide your GSA or VA contract number on your price quote.

16.4 ADMINISTRATIVE AND MANAGEMENT DATA

16.4.1 Commitments - The Offeror shall list commitments relating to the specified work or services which may interfere with the completion of the work or services contemplated under this quote or which may affect the performance of this work.

16.4.2 Representations and Certifications: The Offeror shall submit a completed and executed copy of Section 15 - Representations, Certifications and Other Statements of Offerors with its business quote.

16.5 INVOICE PROCESS PLATFORM (IPP)

16.5.1 In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

16.5.2 IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8 AM to 6 PM ET), or IPPCustomerSupport@fiscal.treasury.gov

16.5.3 EXEMPTIONS UNDER HHSAR 332.7002(2)

If you feel this requirement unduly burdensome, you must provide an explanation of your position for consideration by the contracting officer.

SECTION 17 - EVALUATION FOR AWARD

17.1 GENERAL INFORMATION

Evaluation procedures to be conducted IAW FAR Part 13.106‐2 – Evaluation of quotations or offers and 15.101‐2– Lowest price technically acceptable source selection process. The Government will make an award based on Lowest Price Technically Acceptable (LPTA). Offeror must include their Dell Letter of Authorization (LOA). All equipment must be new, state of the art, and not recertified nor refurbished. NO remanufactured or "gray market" items.

The technical evaluation shall be a determination based on information furnished by the vendor in the submitted offers.

The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

17.2 OTHER IMPORTANT INFOMRATION AND INSTRUCTIONS:

17.2.1 Offerors must be registered under SAM (System for Award Management - www.sam.gov) in order to be considered for award. Provide your twelve-digit UEI Number (data universal numbering system), which uniquely identifies your individual business in SAMs. Also, if applicable, provide your GSA contract number on your price quote.

17.2.2 The quote must be signed by an official authorized to bind your organization and submitted no later than 3/16/2026, at 12:30 pm MDT, via email to Patricia Trujillo, patricia.trujillo@ihs.gov.

17.2.4 * Telephone calls not accepted.

mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:patricia.trujillo@ihs.gov