Sewer_Lift_Station_SCADA_System_Upgrades_(Addendum_#8_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

SEWER LIFT STATION SCADA

SYSTEM UPGRADES

REQUEST FOR PROPOSAL # PSUT-24-08

Issuance of Solicitation: Thursday, November 21, 2024

Questions Due Date: Friday, January 31, 2025

Bid Submission Deadline: Tuesday, February 18, 2025

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

RFP # PSUT-24-08 SECTION 1 - NOTICE Page 2

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION OF PROPOSALS & PROCESS OF SELECTION

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

10. SPECIAL TERMS & CONDITIONS

Attachments:

A - Lift Station Locations

B - Vegabar 18 Spec Sheet

C - General (Contractual) Services Agreement

D - Standard Release of Lien

E - Sample Insurance Certificate

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

RFP # PSUT-24-08

Sewer Lift Station SCADA System Upgrades

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, February 18, 2025, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/116425.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties, vendors, and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

Virtual Meeting Details:

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/116425 o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Nicolas Rodriguez or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9020 Ext: 59021 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed within TBD calendar days from issuance of the City's Notice to

Proceed (NTP), with an estimated start date of April 1, 2025.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): November 21, 2024

Pre-Bid Meeting (Non-Mandatory): December 16, 2024, 10:00am

Pembroke Pines Public Services Conference

Room, 8300 S. Palm Drive, Pembroke

Pines, FL, 33025

Question Due Date: January 31, 2025, 11:00pm

Issuance of Final Answers to Questions: February 6, 2025

Bid Submission Deadline: February 18, 2025, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluation Committee Meeting: To Be Determined (TBD)

2.3 Non-Mandatory Pre-Bid Meeting/Site Visit

There will be a non-mandatory scheduled pre-bid meeting on Monday, December 16, 2024 at

10:00 am. Meeting location will be at the Pembroke Pines Public Services Conference Room, 8300 S. Palm Drive, Pembroke Pines, FL, 33025

A. Proof of Attendance: Contractors may be required to sign in at any of the meetings to show proof of attendance. It is the vendor’s responsibility to make sure that they sign in at the meeting.

2.4 Virtual Pre-Bid Meeting

The meeting for this project will be live-streamed and a combination of in-person and virtual, all as provided by law. In any event, the public is encouraged to attend the meeting(s) virtually in lieu of attending the meeting in person.

While recognizing the importance of public accessibility to the meeting, and considering public health concerns, in the abundance of caution, the City is requesting that interested parties utilize live streaming as a safe way for vendors and the public to participate in the meeting in lieu of attending the meeting in person.

The public is invited to attend the meeting virtually via the Cisco Webex Meetings platform.

• WebEx Meeting Link: https://ppines.webex.com/meet/purchasing

• Cisco Webex Meeting Number: 717 019 586

• Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/, to view, listen and participate in the meeting.

If any member of the public requires additional information about this meeting or has any questions about how to access the meeting, please contact:

Nicolas Rodriguez

8300 South Palm Drive

Pembroke Pines, FL 33025

(954) 518-9020 Ext: 59021 nicrodriguez@ppines.com

2.5 Estimated Project Cost

$1,960,000

2.6 Grant/Federal Funding

Not applicable for this project.

2.7 Proposal Security/Bid Bond

A Proposal Security shall be required for every bidder, regardless of proposal amount. Proposal

Security shall be in the amount of 5% of the total cumulative base amount proposed.

2.8 Payment and Performance Bonds

Regardless of the awarded contract amount, two (2) separate bonds (Payment and Performance

Bonds) are required, and both must be approved by the City. The penal sum stated in each bond shall be 100% of the project phase. The City intends to award the entire project to a single vendor, starting with an initial phase that covers the first 20 lift stations. Upon completion of the initial phase, the

City plans to have the contractor proceed with the subsequent phase(s), subject to available funding.

The Payment and Performance Bonds shall be for the entire amount of the phase the project is in.

https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to provide an all-inclusive SCADA package to integrate into the City’s existing

VTSCADA system, that includes engineering, design, integration and installation of a radio or cellular SCADA system, to monitor and/or control, the operations of the City’s wastewater collections system lift (pump) stations, in accordance with the terms, conditions, and specifications contained in this solicitation. All costs for the proposed SCADA system must be included and all initial and/or re-occurring charges and fees must be stated.

The City desires to replace existing RTU’s at all 198 stations in annual phases, contingent on approved funding, starting with the 20 stations identified herein in the first year and completing the remaining stations within two years after that. Both the new and existing systems will operate concurrently until all the stations have been upgraded.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

SECTION 4 - SCOPE OF WORK

4.1 SUMMARY OF SCOPE

• The proposed SCADA system shall include all engineering, design, hardware, programming, and integration labor necessary for a fully functioning SCADA system, fully integrated with the City VTSCADA system. Operator training and O&M manuals shall also be provided.

The SCADA system shall provide the ability to share collected data with any authorized workstation that has connectivity to the SCADA system server.

• The City wishes to consider the option of including water system pressure monitoring functionality so that water system pressure at each lift station may be monitored.

• The City desires to replace existing RTU’s at all 198 stations in annual phases, contingent on approved funding, starting with the 20 stations identified herein in the first year and completing the remaining stations within two years after that. The 20 initial stations are highlighted in yellow in Attachment A: Lift Station Locations

• The new SCADA system shall be installed in parallel with the existing system(s), permitting the existing system(s) to continue operating for the stations where the new SCADA system has not yet been installed. The use of existing instruments, enclosures or other devices shall be described in the Contractor’s proposal. Both the new and existing systems shall operate concurrently until all the stations have been upgraded.

• Communications methods and paths may be variable based on the requirements of the site.

The proposed system will provide for FCC licensed radio or cellular communications.

• All lift station modems shall be replaced.

• For any of the above modes of communications, the Contractor shall describe the communications architecture. For radio communication a summary of the radio communications path from master radio to each remote radio is required.

• It is the intent of the City to have one company held responsible for all design, engineering, integration, installation, and continued service of the proposed SCADA system. The respondent to this RFP must state if they anticipate using others (“outside contractors”) that are not directly employed by the respondent. If so, the respondent shall include the company names, and contact information of all such entities and the function and/or service that they will provide regarding this project. In any event, with or without the use of outside contractors, the respondent, if awarded this project, shall be the sole entity responsible for all work performed, all warranties issued, and all follow up and/or continued services provided.

4.2 LOCATION

• It is the intent of the City to have the proposed SCADA system’s Central Terminal Unit

(CTU) be located, and communicate with, the City’s Utility Operations Center Lift Station

VTSCADA servers located at 13975 Pembroke Road, Pembroke Pines, Florida. All costs associated with this shall be included such that the City receives a complete, working system.

Existing communication systems shall be replaced with the proposed communication system.

This replacement shall include all new modems at each lift station if a cellular solution is proposed.

• The remote sites shall communicate with the central server via cellular network or an FCC licensed radio frequency.

• On-site assets consist of existing primary and secondary servers loaded with VT SCADA version 12.052 and a Microsoft Windows Server version 2019 server rack, ethernet switch, cables, UPS, KVM switches, monitors, keyboard and mouse. All on-site assets are existing and fully functioning SCADA monitoring and controlling of its lift stations.

• Off-site assets are detailed in Attachment A: Lift Station Locations of this RFP.

4.3 SOFTWARE, HARDWARE AND SERVICES

• The proposed server must have continuous functional and operational redundancy backup and must integrate seamlessly with the existing City VTSCADA system.

• The proposed system must be capable of sending alarms via text message over cellular. All existing alarms communications must be replicated in the proposed system.

• The communications system proposed shall be capable of utilizing up to a minimum of 500

RTU addresses.

• All remote interfaces directly connected to the SCADA Server shall be fiber optic isolated for transient voltage protection.

• The SCADA Software shall be the manufacturer’s latest version and shall include 411 and

911 functionality in addition to alarm announcements via telephone, email, text messaging, or local speaker. The proposed SCADA system must integrate seamlessly with the City

VTSCADA system. All integration between the proposed SCADA and the City VT SCADA must be included in the proposal. The existing VTSCADA screens and functionality must be maintained.

• The SCADA software shall utilize hot standby redundancy that requires a second SCADA server. The hot standby redundancy shall allow the redundant, or secondary, SCADA server to take over all functions in the event the primary SCADA server fails. The transition from primary to redundant shall be transparent to the user except for an alarm that is generated.

Data from the primary SCADA server will be synchronized with the redundant SCADA server. LEDs shall indicate the current role of each SCADA server (primary/secondary).

• The proposal for the new SCADA system shall include an option for the installation of a pressure transducer on the existing, above-ground water service lines serving the lift station, near the existing hose spigot. The pressure transducer output signal shall be an input to the

RTU and transmitted to the SCADA system so that the City may monitor water system pressure at each lift station. The pressure transducer shall be Vegabar 18 pressure transmitter, fully potted, with a 50-foot cord, or approved equal. The cord shall be run through Schedule 80 PVC conduit buried a minimum 6 inches below grade from sensor to panel. Technical specifications for this device are included in Attachment B: Vegabar 18

Spec Sheet of this RFP.

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid table includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Bid Tables: This project contains 3 bid tables.

The first table is for a Cellular Communication Option while the second table is for a Radio

Communication Option. Vendors must price pricing for one of the two options, however they can also submit pricing for both options. If a vendor submits pricing for both options, they would be evaluated along with all of the other proposals/vendors by the Evaluation Committee as an additional submission.

In regard to the third table, vendors must provide a Cost to Provide Payment and Performance Bond for each project phase, in the form of a percent. This percent would be calculated against the submitted line items to determine the total cost of the project, whether the vendor is submitting a cellular or radio communication option, in the evaluation process. In addition, it would be used to determine the cost of the payment and performance bond for the phases that are implemented.

Line Items: The tables contain various line items that are designed to capture any costs that might be involved with purchasing and installing the system along with utilizing the software for a 10-year period. No lines in each of the tables, including lines to the related to the Software, are intended to be repetitive. If a certain line is not applicable, the vendor could select to "No Bid" that line or put a value of $0 and enter information in the Vendor Notes column to address any pertinent information regarding the line item and pricing. Furthermore, vendors are encouraged to ask any questions of clarifications through the OpenGov portal prior to the question due date and attend the non-mandatory pre-bid for clarification.

SCADA SYSTEM OPTION A: CELLULAR COMMUNICATION PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid Vendor

Notes

1 Engineer Feasibility Study 1 Lump Sum

2 Estimated Monthly Cellular Plan Fee

(Quantity is based on all 198 Stations x 12 months x 10 years)

23,760 Monthly

Fee

3 SCADA Server Hardware (to include redundancy) 1 Lump Sum

4 Initial SCADA Software Program 1 Lump Sum

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid Vendor

Notes

5 SCADA Software License for 10 Years (for all 198 Stations) 1 Lump Sum

6 SCADA Software Unlimited I/O Tag

License for 10 Years (for all 198 Stations) 1 Lump Sum

7 SCADA Software Unlimited User

Seats/Clients License for 10 Years (for all

198 Stations)

1 Lump Sum

8 SCADA Software Maintenance Cost for 10

Years (to include remote support, updates, revisions, and releases for all 198 Stations)

1 Lump Sum

9 SCADA Software Warranty for 10 Years

(for all 198 Stations) 1 Lump Sum

10 Onsite Installation, Integration and

Programming for SCADA Server Hardware and Software (for all 198 Stations)

1 Lump Sum

11 Two-Week onsite SCADA Operational

Training & Instruction for up to 8 Utility

Personnel

1 Lump Sum

12 Central Terminal Unit (CTU) with Cellular

Communication Equipment and Onsite

Installation Services (for all 198 Stations)

1 Lump Sum

13 Remote Terminals Unit (RTU) with

Cellular Communication Equipment, PLC

Programming and Onsite Installation

Services for first 20 Stations

1 Lump Sum

14 Remote Terminals Unit (RTU) with

Cellular Communication Equipment, PLC

Programming and Onsite Installation

Services for remaining 178 Stations

178 Each

15 Installation of Water Service Line Pressure

Transducer and Associated Wiring and

Conduit to RTU for First 20 Stations

20 Each

16 Installation of Water Service Line Pressure

Transducer and Associated Wiring and

Conduit to RTU for Remaining 178

Stations

178 Each

17 System Spare Parts (to include at least 25 of each type of RTU module used in the system for all 198 Stations)

Unit Cost Total No Bid Vendor

Notes

18 Additional Costs for Warranty Extension on a per Year Basis (minimum 3 years total for all 198 Stations)

3 Annual

Cost

TOTAL

SCADA SYSTEM OPTION B: RADIO COMMUNICATION PROPOSAL

Measure Unit Cost Total No Bid Vendor

Notes

19 Engineer Feasibility Study 1 Lump Sum

20 Radio Frequency Path Analysis Study

(Radio Comms) 1 Lump Sum

21 FCC Radio License, Initial Fee, Renewal

Services & Other Fees for Life of SCADA

System (minimum of 10 years) (for all 198

Stations)

1 Lump Sum

22 SCADA Server Hardware (to include redundancy) 1 Lump Sum

23 Initial SCADA Software Program 1 Lump Sum

24 SCADA Software License for 10 Years (for all 198 Stations) 1 Lump Sum

25 SCADA Software Unlimited I/O Tag

License for 10 Years (for all 198 Stations) 1 Lump Sum

26 SCADA Software Unlimited User

Seats/Clients License for 10 Years (for all

198 Stations)

1 Lump Sum

27 SCADA Software Maintenance Cost for 10

Years (to include remote support, updates, revisions, and releases for all 198 Stations)

1 Lump Sum

28 SCADA Software Warranty for 10 Years

(for all 198 Stations) 1 Lump Sum

29 Onsite Installation, Integration and

Programming for SCADA Server Hardware and Software (for all 198 Stations)

1 Lump Sum

30 Two-Week onsite SCADA Operational

Training & Instruction for up to 8 Utility

Personnel

Unit Cost Total No Bid Vendor

Notes

31 Central Terminal Unit (CTU) with Central

Antenna System and Onsite Installation

Services (for all 198 Stations)

1 Lump Sum

32 Radio Repeaters and/or Forward Terminal

Units (if needed) with Antennas, Programming and Onsite Installation

Services (Radio Comms) for First 20

Stations

1 Lump Sum

33 Radio Repeaters and/or Forward Terminal

Units (if needed) with Antennas, Programming and Onsite Installation

Services (Radio Comms) for Remaining

178 Stations

178 Each

34 Remote Terminals Unit (RTU) with

Antenna System, PLC Programming and

Onsite Installation Services for first 20

Stations

1 Lump Sum

35 Remote Terminals Unit (RTU) with

Antenna System, PLC Programming and

Onsite Installation Services for remaining

178 Stations

178 Each

36 Installation of Water Service Line Pressure

Transducer and Associated Wiring and

Conduit to RTU for First 20 Stations

20 Each

37 Installation of Water Service Line Pressure

Transducer and Associated Wiring and

Conduit to RTU for Remaining 178

Stations

178 Each

38 System Spare Parts (to include at least 25 of each type of RTU module used in the system for all 198 Stations)

1 Lump Sum

39 Additional Costs for Warranty Extension on a per Year Basis (minimum 3 years total for all 198 Stations)

3 Annual

Cost

TOTAL

PAYMENT & PERFORMANCE BOND

Line Item Description Unit of Measure Percentage

40 Cost to Provide Payment and Performance Bond for each phase, in the form of a percent Percent

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, February 18, 2025. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 EXPERIENCE AND CAPABILITIES

The relative experience and qualification of each applicant’s proposed team, with respect to the project scope, will be judged and a relative rating assigned. This parameter expresses the general and specific project-related capability of the team and indicates the adequate depth and abilities of the organization which it can draw upon as needed. This will include management, technical, and support staff.

2.1 Explain your firm’s interest in working on this project, a positive commitment to perform the required work and a description of the firm.*

*Response required

2.2 Describe the size of your firm.*

*Response required

2.3 Describe your firm’s financial history, strength and stability.*

*Response required

2.4 Describe your firm’s range of activities.*

*Response required https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/116425/document?section=1067506

2.5 Please provide a list of qualifications pertinent to water/wastewater SCADA systems.*

*Response required

2.6 Please provide a list of all the SCADA systems that your company has installed within the last ten (10) years. This list shall include the name of the system, size/type of system, date of installation, and contact name, phone number, e-mail address of on-site personnel who utilize and operate the system.*

*Response required

2.7 Based on your answer to the above question, please identify which of the above SCADA systems have been installed for Utilities and has the same SCADA system components that are being proposed in this RFP.*

*Response required

2.8 Explain the availability and access to the firm’s top level management personnel.*

*Response required

2.9 Please describe the past record of performance of the firm or person with respect to accessibility to clients, ability to meet schedules, communication and coordination skills.*

*Response required

2.10 Identify the contact person and supervisory personnel who will work on the various projects, including the relative experience of all professionals proposed for use on the team.*

*Response required

2.11 Provide summaries of key persons and on-site staff to be assigned to the project with emphasis on their experience with similar work.*

*Response required

2.12 Explain the ability and experience of the field staff with specific attention to project related experience.*

*Response required

2.13 Contractor should list any applicable qualification, including education, experience, honors and awards received, and professional associations of which the firm and/or its personnel are members.*

*Response required

2.14 Provide the recent, current, and projected workload of the firm.*

*Response required

2.15 What is your reputation compared to your peers in the market?*

*Response required

2.16 What is your reputation like among customers and how have you developed it?*

2.17 How does your service differ from similar competitors? How do you win and retain business?*

*Response required

2.18 A brief statement must be included which explains why your proposal would be the most effective and beneficial to the City of Pembroke Pines.*

*Response required

3 FIRM'S UNDERSTANDING AND APPROACH TO THE WORK

The understanding that the applicant and consultants demonstrate as to the requirements and needs of the project, including an evaluation of the thoroughness demonstrated in analyzing and investigating the scope of the project.

3.1 Provide a narrative statement demonstrating an understanding of the overall intent of this solicitation, as well as the methods used to complete assigned tasks.*

*Response required

3.2 Please clearly describe all aspects of the project proposed.*

*Response required

3.3 Include details of your approach and work plans.*

*Response required

3.4 Describe the type of server proposed.*

*Response required

3.5 Describe the method to integrate the proposed SCADA system with the existing City

VTSCADA system. Provide an understanding of any stand-alone, viewing, reporting, alarming, notification, or other function the system may provide without being integrated into the City’s SCADA system.*

*Response required

3.6 Describe the proposed mode of communication between the remote telemetry units and the CTU including any repeating sites and/or forwarding sites. *

*Response required

3.7 Describe the communications architecture and list all components associated with each type of communication system. For radio communication a summary of the radio communications path from master radio to each remote radio is required. Include a radio propagation study as well as all design and installation criteria associated with each aspect of the proposed system.*

*Response required

3.8 Describe the proposed SCADA software.*

*Response required

3.9 List all software licensing requirements, including, the number of allowable concurrent users, number of tags and screens and any other associated software licenses included in this proposal. *

3.10 Describe the proposed SCADA software’s automated backup routine to protect the system from the loss of critical data (data redundancy process shall use a designated

Windows workstation as a backup location).*

*Response required

3.11 Describe how the proposed SCADA software will be supplied with system partitioning if applicable (all partitions shall have their own full-function access to the auto dialer/voice/pager/E-mail functions).*

*Response required

3.12 Describe how the SCADA software will allow user permission with password protection for control functions, acknowledgment functions, shutdown functions and configuration functions if applicable.*

*Response required

3.13 Describe how the proposed SCADA software will configure the RTUs in the polling database. Describe the options that the configuration process will provide.*

*Response required

3.14 Describe how the proposed SCADA software will allow users to configure alarms for all system I/O points. Describe the options all alarms may be configured with.*

*Response required

3.15 Describe how the proposed SCADA software will allow users to create scheduled controls and auto controls if applicable.*

*Response required

3.16 Describe how the proposed SCADA software will act as a Modbus TCP/IP server device for any configured point. This shall include any physical and virtual RTU I/O point in the system. *

*Response required

3.17 Describe what system activity logs and journals the proposed SCADA software will provide if applicable (each activity shall maintain time-stamped data logs pertaining to system activities)*

*Response required

3.18 Describe any system tools that will be furnished with the proposed SCADA software.

Include the capabilities and functions of each tool.*

3.19 Describe the capabilities of the alarm notifications methods that the proposed SCADA software will provide. Each method shall be listed and should include both local methods and remote methods.

3.20 Describe what methods the proposed SCADA software will provide for user access. This shall include but not necessarily be limited to touch tone phone, fixed workstation (PC) computers, laptop/tablet mobile computers, and mobile “smart” phones.

3.21 Describe whether the proposed SCADA software includes a mobile interface for Internet enabled smart phones.*

*Response required

3.22 Describe the security methods utilized by the proposed SCADA software.*

*Response required

3.23 Describe the CTU that will be utilized by the proposed SCADA System. Include description and function of the mode of communication, the power supply, backup battery, transient surge protection and enclosure.*

*Response required

3.24 Describe the different types of RTU that will be used at each site by the proposed

SCADA system. This shall include but not be limited to program logic controllers (PLC) pump controllers, firmware driven controllers, and any other type of analog and/or digital monitor/control devices that allow for site monitoring/controlling operations.*

*Response required

3.25 Describe if RTU will have its own stand-alone enclosure or if the RTU will be incorporated into the existing panel. Describe how each RTU will function in the event of power outage and any back-up systems for both data and power supply. *

*Response required

3.26 RTU sites may be monitor only, or fully automated depending on the site’s requirement. Attachment A: Lift Station Locations details which lift (pump) stations may be monitor only and which are to be fully automated. Automated sites must contain local control algorithms and be able to operate autonomously, and not require communication with server to function. Describe these different types of RTUs for each purpose.*

A. Monitor only RTU's shall contain a minimum of hardware I/O to accommodate:

1. Nine (9) digital inputs

2. Two (2) digital outputs

3. One (1) input

B. Monitor and control (fully automated) RTU's shall contain a minimum of hardware and I/O programming to accommodate:

1. Seventeen (17) digital inputs

2. Six (6) digital outputs

3. Four (4) analog inputs

C. In addition, fully automated RTU's must provide for autonomous (PLC type) control of the pump station, including electrical phase monitoring of voltage and current to protect pumps.

*Response required

3.27 Describe if RTU will have its own stand-alone enclosure or if the RTU will be incorporated into the existing panel. Describe how each RTU will function in the event of a power outage and any back-up systems for both data and power supply. *

*Response required

3.28 Do you anticipate using others ("outside contractors") that are not directly employed by you?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.28.1 If so, include the company names, and contact information of all such entities and the function and/or service that they will provide regarding this project. *

*Response required

4 WARRANTY

4.1 List all products (for both software and hardware) warranties associated with the proposed SCADA system. Include all time frames, deductibles, and/or percentages associated with each warranty. *

*Response required

5 FIRM'S ABILITY TO TROUBLESHOOT PROBLEMS REMOTELY, PROVIDE 24/7

SUPPORT, EMERGENCY SERVICES, AND TIMELY BACKUP COMPONENTS

5.1 As previously stated, the City is looking for an all-inclusive SCADA system. Service and support will be critical for all SCADA system components. Describe the support that will be available from the SCADA system design engineer, the manufacturer of each applicable component, and the integrator. Include the different types of support

(telephone, email, and in-person) and the associated response time frames available. List all costs associated for each.

5.2 Describe the initial training that will be available with the proposed SCADA system.

Training shall be for all aspects of the SCADA system. List the types of training, where the training will take place, how many seats will be available for training and any associated cost. Also list any continuing training available and the associated cost for such.

5.3 List all spare parts that are considered to be critical to the operation and maintenance of the proposed SCADA system.*

6 REFERENCE # 1

Provide specific examples of similar contracts delivered by the proposed team members. Provide details on related projects (preferably where the team was the same). A minimum of 3 references should be from the last ten years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references where your company has installed a SCADA system that utilize the same or similar components that are being requested in this RFP.

In addition, the City recommends for proposers to list references that are not current City of

Pembroke Pines employees as the City does not generally contact its own current employees for reference checks.

6.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

6.2 Reference Contact Information - Reference's Business Address*

*Response required

6.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

6.4 Reference Contact Information - Reference's E-mail Address*

*Response required

6.5 Reference Contact Information - Reference's Phone Number*

*Response required

6.6 Project Information - Name of Contactor Performing the Work*

*Response required

6.7 Project Information - Name of System and location of the project*

*Response required

6.8 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

6.9 Size/Type of Installation*

*Response required

6.10 Project Information - Date of Installation and Project Duration*

*Response required

6.11 Project Information - Completion (Anticipated) Date*

6.12 Project Information - Cost of Project*

6.13 Work for which staff was responsible*

*Response required

6.14 Contact name, phone number, and email address of on-site personnel who utilize and operate the system *

*Response required

7 REFERENCE # 2

7.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

7.2 Reference Contact Information - Reference's Business Address*

*Response required

7.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

7.4 Reference Contact Information - Reference's E-mail Address*

*Response required

7.5 Reference Contact Information - Reference's Phone Number*

*Response required

7.6 Project Information - Name of Contactor Performing the Work*

*Response required

7.7 Project Information - Name and location of the project*

*Response required

7.8 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

7.9 Size/Type of Installation*

*Response required

7.10 Project Information - Date of Installation and Project Duration*

*Response required

7.11 Project Information - Completion (Anticipated) Date*

*Response required

7.12 Project Information - Cost of Project*

*Response required

7.13 Work for which staff was responsible*

7.14 Contact name, phone number, and email address of on-site personnel who utilize and operate the system *

*Response required

8 REFERENCE # 3

8.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

8.2 Reference Contact Information - Reference's Business Address*

*Response required

8.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

8.4 Reference Contact Information - Reference's E-mail Address*

*Response required

8.5 Reference Contact Information - Reference's Phone Number*

*Response required

8.6 Project Information - Name of Contactor Performing the Work*

*Response required

8.7 Project Information - Name of the system and location of the project*

*Response required

8.8 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

8.9 Size/type of Installation*

*Response required

8.10 Project Information - Date of Installation and Project Duration*

*Response required

8.11 Project Information - Completion (Anticipated) Date*

*Response required

8.12 Project Information - Cost of Project*

*Response required

8.13 Work for which staff was responsible *

*Response required

8.14 Contact name, phone number, and email address of on-site personnel who utilize and operate the system *

9 REFERENCE # 4

9.1 Reference Contact Information - Name of Firm, City, County or Agency

9.2 Reference Contact Information - Reference's Business Address

9.3 Reference Contact Information - Reference's Contact Name & Title

9.4 Reference Contact Information - Reference's E-mail Address

9.5 Reference Contact Information - Reference's Phone Number

9.6 Project Information - Name of Contactor Performing the Work

9.7 Project Information - Name and location of the project

9.8 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

9.9 Size/Type of Installation*

*Response required

9.10 Project Information - Date of Installation and Project Duration

9.11 Project Information - Completion (Anticipated) Date

9.12 Project Information - Cost of Project

9.13 Work for which staff was responsible*

*Response required

9.14 Contact name, phone number, and email address of on-site personnel who utilize and operate the system *

*Response required

10 REFERENCE # 5

10.1 Reference Contact Information - Name of Firm, City, County or Agency

10.2 Reference Contact Information - Reference's Business Address

10.3 Reference Contact Information - Reference's Contact Name & Title

10.4 Reference Contact Information - Reference's E-mail Address

10.5 Reference Contact Information - Reference's Phone Number

10.6 Project Information - Name of Contactor Performing the Work

10.7 Project Information - Name and location of the project

10.8 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

10.9 Size/Type of Installation*

*Response required

10.10 Project Information - Date of Installation and Project Duration

10.11 Project Information - Completion (Anticipated) Date

10.12 Project Information - Cost of Project

10.13 Work for which staff was responsible*

*Response required

10.14 Contact name, phone number, and email address of on-site personnel who utilize and operate the system *

11 PROJECT DOCUMENTS

11.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

11.2 PROPOSAL SECURITY (BID BOND FORM OR CASHIER'S CHECK)*

a. A Proposal Security shall be in an amount not less than of 5% of the total cumulative base amount proposed.

b. Therefore, proposal should be accompanied by a certified or cashier’s check or by a

Bid Bond made payable to the City of Pembroke Pines on an approved form, duly executed by the Proposer as principal and having as surety thereon a surety company acceptable to CITY and authorized to write such Bond under the laws of the State of

Florida.

c. Contingency is not to be counted in the total amount the proposal security is based on.

d. Proposers must submit a scanned copy of their bid security (bid bond form or cashier's check) with their bid submittal through OpenGov.

e. Proposers should also submit their original bid security (bid bond form or cashier’s check) at time of the bid due date, or they may be deemed as non-responsive.

f. The original Bid Bond or Cashier's Check should be in a sealed envelope, plainly marked “BID SECURITY - PSUT-24-08 Sewer Lift Station SCADA System

Upgrades and sent to the City of Pembroke Pines, City Clerk’s Office, 4th Floor, 601

City Center Way, Pembroke Pines, Florida, 33025.

g. Please see SPECIAL TERMS & CONDITIONS of this document for additional information.

*Response required

12 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

https://government-project.s3.us-west-2.amazonaws.com/113960/8c6d1bd5-dc36-4f0b-8795-7c350ffdd02b_Proposers_Background_Information_Form.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DHIZPD4V%2F20250213%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250213T232239Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDBFoqPAmgeNbWbAgbloP7LV%2FW3wrucLx7fqTJPhfIh1wIgEKw7mNlQJUmlqcmD47RPgmu6KjMhFvH3JOJNxojoE8MqgwUIIBACGgw4OTIzNjQ2ODc2NzIiDKh1ltb0700dmQ6IxirgBKbZrsXusJ%2FPQ2K3n28KrC7jo92Z71vVR3EgZMXt7ajUY6fXPKjbaz2Av4imDOi%2FfEa8hMchNQqfGkfHN7i47wFKZLaBrUaVJnup8EOeM%2BC0w3oY75rsJrvTGHo2pUPcMseEJZGT4YM2HbVSRC59PmRtq%2FVrw3W%2BXoX9kBC3cNYg%2FHw71tN8Qw1tonQViLUJvJMmGLjPWZk2V9gtSzXM7IsjCxmLwAdwh3nWAaesbXJFzCS5TNWpitlPTXUw0RDL%2F9rKksyJHhzKtiBzcjrViN67kmdkLqoHdaQJGah4S6VHJNjLevK8JNVo3yMcd0dlo5ytFbVF5nbpVy%2F7hPgJOYJ06I9mDP1laBW5Be3bAzdD8e3CrEtRe%2FOMtpMnmEATC6NXcvxU6siil1gbekZEf71Gm6pe%2BxlNuQz5wHHcpnPx8g6blY8GfHSkg0ca6F%2BaTAwI17EBewVklfzQF9%2BCbm%2FHAci9Dm7XdKf9JB4gyt6y2Wo6wiqwJBgNNMNm1O5whuF03xFYSUFnd0dHEt%2FbRR4dx9btJ%2BNeOmILSUbp6xW1dMIsx2eGzVeGI%2FTf2PkZG03gfTeRQhRwchHwXaajCr0z%2Bil4ccvb0f3ZYirgEGkjUpUdrQC2Kugj7JRlIRoRQTH1gAcyR%2Fs1WflHTk0HK%2BYyszYbo%2FTqqOpu3%2FzkuERGSbGMXFke9Z0KBFSuqcV5KfAB9N1lEqbMxNkr57n1rBb7oDcINzdjcML0kJRlUvncKzeRtg0FaNqfhPOjrjzVAORdNua2wgF4o9%2BNoy2gyU60bM3aafiexVgzSA2Df%2BpYMMX8ub0GOpsBbkhOlfeCN2pxrnRBMFc%2BP9ouOamR9awapluUNXmi4B5kwy09dM62BQAyRr8h97j9VyM7zupvQeZItA3yhD1KTLK5It1v36RKXHN6sVCYGrwXsoGYKDPslQ8%2Bd19oLq2T7%2FdekTUk45UCHmXpwFeAtdzTK67j7UwcVzZzTMEApmsUum5XQQLorL1h7RPEdpe4xPPYcipM7Hjca60%3D&X-Amz-Signature=1744a692dd92dade6cbe248ffbf88556f3fd24182cb7486f3f100a5046dedf38&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form.xlsx%22&x-id=GetObject https://procurement.opengov.com/portal/pembrokepines/projects/116425/document?section=undefined

12.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required

12.2 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

12.3 EQUAL BENEFITS CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Equal_Benefits_Certificatio...

*Response required

12.4 VENDOR DRUG FREE WORKPLACE CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

12.5 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

12.6 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

https://government-project.s3.us-west-2.amazonaws.com/101918/08f82742-419a-4dde-b6b9-9037dd638daf_Non-Collusive_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DHIZPD4V%2F20250213%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250213T232239Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDBFoqPAmgeNbWbAgbloP7LV%2FW3wrucLx7fqTJPhfIh1wIgEKw7mNlQJUmlqcmD47RPgmu6KjMhFvH3JOJNxojoE8MqgwUIIBACGgw4OTIzNjQ2ODc2NzIiDKh1ltb0700dmQ6IxirgBKbZrsXusJ%2FPQ2K3n28KrC7jo92Z71vVR3EgZMXt7ajUY6fXPKjbaz2Av4imDOi%2FfEa8hMchNQqfGkfHN7i47wFKZLaBrUaVJnup8EOeM%2BC0w3oY75rsJrvTGHo2pUPcMseEJZGT4YM2HbVSRC59PmRtq%2FVrw3W%2BXoX9kBC3cNYg%2FHw71tN8Qw1tonQViLUJvJMmGLjPWZk2V9gtSzXM7IsjCxmLwAdwh3nWAaesbXJFzCS5TNWpitlPTXUw0RDL%2F9rKksyJHhzKtiBzcjrViN67kmdkLqoHdaQJGah4S6VHJNjLevK8JNVo3yMcd0dlo5ytFbVF5nbpVy%2F7hPgJOYJ06I9mDP1laBW5Be3bAzdD8e3CrEtRe%2FOMtpMnmEATC6NXcvxU6siil1gbekZEf71Gm6pe%2BxlNuQz5wHHcpnPx8g6blY8GfHSkg0ca6F%2BaTAwI17EBewVklfzQF9%2BCbm%2FHAci9Dm7XdKf9JB4gyt6y2Wo6wiqwJBgNNMNm1O5whuF03xFYSUFnd0dHEt%2FbRR4dx9btJ%2BNeOmILSUbp6xW1dMIsx2eGzVeGI%2FTf2PkZG03gfTeRQhRwchHwXaajCr0z%2Bil4ccvb0f3ZYirgEGkjUpUdrQC2Kugj7JRlIRoRQTH1gAcyR%2Fs1WflHTk0HK%2BYyszYbo%2FTqqOpu3%2FzkuERGSbGMXFke9Z0KBFSuqcV5KfAB9N1lEqbMxNkr57n1rBb7oDcINzdjcML0kJRlUvncKzeRtg0FaNqfhPOjrjzVAORdNua2wgF4o9%2BNoy2gyU60bM3aafiexVgzSA2Df%2BpYMMX8ub0GOpsBbkhOlfeCN2pxrnRBMFc%2BP9ouOamR9awapluUNXmi4B5kwy09dM62BQAyRr8h97j9VyM7zupvQeZItA3yhD1KTLK5It1v36RKXHN6sVCYGrwXsoGYKDPslQ8%2Bd19oLq2T7%2FdekTUk45UCHmXpwFeAtdzTK67j7UwcVzZzTMEApmsUum5XQQLorL1h7RPEdpe4xPPYcipM7Hjca60%3D&X-Amz-Signature=4b64fd75263563da9d5dfa95b675ac37f…