Seven (7) New Flip Top Service Body_s Oct 2025_cjd.pdf

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 1

BOARD OF WATER WORKS OF PUEBLO, COLORADO

SPECIFICATIONS FOR

SEVEN (7) NEW FLIP TOP SERVICE BODY’S

Pueblo Water has entered into an agreement with Enterprise Fleet Management for vehicle acquisition and delivery. Therefore, Enterprise Fleet Management will deliver the vehicles to and from the truck box outfitter. Additionally, invoicing for the agreed-upon price will be paid by Enterprise Fleet Management. The trucks will be delivered by Enterprise Fleet Management with “Pickup Bed Delete”.

INSTRUCTIONS TO BIDDERS:

Public Bid Openings will be conducted via conference call at the bid closing time. To participate:

1. Dial 1-650-479-3208

2. Enter the access number: 26637934524.

You will then be placed on the conference call joined by the Procurement Specialist who will begin reading the submitted bid proposals.

The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quote from offerors that are not submitted on time for any reason.

Material/equipment/services to be purchased:

ITB-25-064 - SEVEN (7) NEW FLIP TOP SERVICE BODY’S

Schedule of Events (subject to change) All times are local Colorado (MST) time

ITB Issued Monday, October 20, 2025 Inquiry Deadline October 29, 2025, 3:00 p.m., MST Proposal Due Date and Time Tuesday, November 4, 2025, 3:00 p.m., MST

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 2

COLUMN I PUEBLO WATER’S (MINIMUM)

SPECIFICATIONS

COLUMN II

BIDDER’S PROPOSAL

SECTION I.

Equipment being bid

Seven (7) New Flip Top Service Body’s Trucks # 57,44, 55, 76, 20, 26, 171

Mfg:____________

Make:___________

A. Acceptable makes & models

Knapheide Model 696-FJ40, Reading U98-SW, Omaha, Knapheide 596, Scelzi SB-98, ,CM Truck Beds CMG9878VVSSG2M or Pueblo Water approved equal

B. Dimensions Utility Body Length 98 inches x 78 inches wide. Cab to axle- 56 inches. Trucks 57,44,55,56,76,20, and 26 are 4x4 Ram Crew Cab Truck 171 is a 2x4 Ram Crew Cab Truck

C. Floor 12-gauge diamond tread plate D. Compartments To have full height vertical compartments front and rear horizontal over wheel housing on street side and curb side. All full height vertical compartments to come with shelves and dividers.

Flip top compartment to come with 24 galvanized dividers.

E. Locks All recessed and keyed alike F. Door handles Stainless steel recessed paddle handles

G. Rear bumper Heavy duty full grip strut, w/ recess. To be primed and painted to match the body. Frame mounted hitch to be installed.

H. Undercoating To be factory undercoated

I. Installation New Service Bodies to be installed complete on a new 2026 Crew Cab RAM Cab & Chassis’ to these specifications

J. Labor & Material Successful bidder to furnish all labor and material necessary for

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 3 installing service body complete to these specifications

K. Rear wheels Single rear wheels on new 2026 Cab & Chassis – 172” wheelbase

SPECIFICATIONS CONTINUED

COLUMN II

BIDDER’S PROPSAL

L. Lighting Rear taillight, stop, turn and backup lights to be LED flush mounted in rear compartment. Back up Camera to be installed. Wiring to be installed in protective jacket and securely fastened to body, out of sight. Lighting package to include two (2) backup lights. Lighting to conform to D.O.T. regulations

M. Hitch Class IV Hitch

Need 7-way receptacle installed

N. Delivery Bidder to state approximate delivery time of completed Service Body in Column II

O. Compartment seals All compartments to have neoprene automotive type seals

P. Warranty on Complete body including paint

Bidder to state in Column II

Q. Payment terms Payment will be rendered within 30 days of receipt of invoice and delivery of completed vehicle to Board of Water Works in Pueblo, Colorado

R. Completion Time Bidder to state approximate completion time required after accepting delivery of cab & chassis

Completion Time in Days:

S. Paint Paint color to be White to match new 2026 cab & chassis. Body can be painted, or powder coated

T. Freight To be included in total cost

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 4

U. Total Cost List total costs in Column II Bidder to list Total Cost for one (1) new body complete with installation:

SPECIFICATIONS CONTINUED

COLUMN II

BIDDER’S PROPSAL

SECTION II.

OPTIONS

Total Cost with Options:

SECTION III.

Bidder shall complete every space in the Column II, BIDDER’S PROPOSAL column with either a check mark ( ) to indicate the item being bid is exactly as specified or a description to indicate any deviation of item being bid from specifications. Pueblo Water reserves the right to accept the bid with or without Option #1.

SECTION IV.

Bidder shall indicate type and model of body which he proposes to furnish. With bid he shall also furnish information and literature which describes body, the information must include all items of warranty.

SECTION V.

Each bidder shall submit as a part of this bid package the name of at least one service agency within the State of Colorado where the body being presented for consideration can receive maintenance, service and parts. This service agency must maintain a parts facility and be staffed by qualified and trained employees.

SECTION VI.

Any questions regarding this bid contact Danny Golob, 719-584-0246. Pueblo Water reserves the right to cancel this Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received, when it is in Pueblo Water’s best interest to do so.

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 5

INSTRUCTIONS TO BIDDERS

1. Proposals shall be typewritten or written in ink on the form prepared by Pueblo Water.

Officials of Corporations shall designate their official title; partners or sole owners shall so state. The person signing the bid shall initial all corrections or erasures.

2. Bidder shall not stipulate in the proposal any conditions not contained in the specifications unless specifically required by special instructions. Any proposal which fails to comply with the literal letter of these instructions and the specifications may be rejected.

3. When approximate quantities are stated, Pueblo Water reserves the right to increase or decrease the quantity as best fits its needs.

4. Whenever requested, samples or descriptive material shall be filed with the bid/proposal.

5. When Bidder intends to furnish an alternate item, it considers equal to the one named on the bid specifications, the Bidder must submit any data and technical literature required by Pueblo Water to evaluate the item. Pueblo Water reserves the right to determine whether any substitute or alternate item is equal to the one named in the bid specifications.

6. In the case of goods or services, the award will be made to the quote deemed to be the most advantageous to Pueblo Water at Pueblo Water’s sole discretion. Pueblo Water reserves sole right to determine suitability of product offered. In determining the lowest responsible bid, Pueblo Water will consider all acceptable bids on a basis of the net price to be paid after deduction of any discount specified by the bid. Discounts will be figured from the date of receipt of invoice, after delivery, or in the case of incorrect invoice, from the date of receipt of corrective invoice.

7. Method of Bid Submittal - Pueblo Water will ONLY accept proposals in electronic format via email @ purchasing@pueblowater.org or hand delivered to Pueblo Water 319 W. 4th Street, Pueblo, Colorado 81003 Attention To: Lottie Delgado, Procurement Specialist. Pueblo Water is not obligated to accept bids from offerors that are not submitted on time for any reason.

8. In submitting the proposal, vendor agrees that acceptance of any or all bids by the

Procurement Specialist within a reasonable time constitutes a contract. No delivery shall become due or be accepted unless a purchase order has been issued by the Purchasing Department.

9. All goods shall remain the property of the seller until delivered to and accepted by

Pueblo Water.

10. When a date is set for delivery, the material will be delivered on or before the specified date(s) or Pueblo Water will have the right to cancel the contract for purchase of the material and proceed with purchase of equivalent material at market prices for immediate delivery and hold the bidder liable for any increase in price over and above the

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 6 prices offered herein.

11. Seller agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of seller, its agents or employees engaged in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered herein.

12. The successful bidder shall indemnify and save harmless Pueblo Water against all claims for damages and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished.

13. Pueblo Water certifies that the material covered by this invitation to bid is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request.

14. Any explanations or corrections shall be made as Addenda to the documents and shall be forwarded via email for all Bidders. Bidders shall acknowledge receipt of all Addenda in the appropriate spaces provided in the Bid Submittal Documents. Oral explanations and interpretations made prior to the Bid Opening will not be binding.

15. Prospective bidders may make written by emailing the Procurement Specialist before the inquiry deadline concerning the ITB to obtain clarification of requirements. Lottie Delgado, Procurement Specialist, purchasing@pueblowater.org.

16. It is the policy of Pueblo Water to afford the opportunity for any and every business, vendor, or contractor to participate in business dealings with Pueblo Water. These business relationships are based on the premise that Pueblo Water shall not discriminate against any person, regardless of race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age religion or disability.

17. Bids will be rejected if there is reason for believing that collusion exists among the Bidders.

18. Any actual or prospective bidder who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the Pueblo Water Purchasing Specialist.

The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto. Regarding requirements or specifications set forth in this Bid, it is important for bidders to note that a challenge should be made within three calendar days of when the item being protested is known.

19. All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the Bid Documents will be available for public scrutiny unless the Bidder specifically requests confidential treatment of some or all its commercial data. Requests for confidentiality shall be in

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 7 writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified. Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute.

20. These instructions, proposal form and specifications have been developed with the hope of raising the standard of purchase negotiations to a satisfactory plane so that all transactions will be mutually satisfactory to all concerned. Your cooperation is invited.

Sealed bids will be accepted until 3:00 p.m. on Tuesday, November 4, 2025, via email Attention to: Lottie Delgado, Procurement Specialist @ purchasing@pueblowater.org or at Pueblo Water’s Purchasing Office, 319 W. 4th Street, PO Box 400, Pueblo, CO 81002-0400 at which time all responses received will be opened and read via the conference call information. Any response received after the time and date specified will not be considered.

Checklist for Bid Submittal Requirements o Company Information filled out and legible o Bid Form o Anticipated delivery date filled in where applicable mailto:cdelgado@pueblowater.org

ITB-25-064 – Seven (7) New Flip Top Utility Service Body’s 8

The undersigned bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein.

IN WITNESS WHEREOF, this offer is made this day of , 2025.

Name of Firm

By:

(Signature of authorized agent) (print or type name of authorized agent)

Whose permanent mailing address is:

Street or P.O. Box City State Zip

Phone number Fax number

E-mail address

THE VEHICLES ARE NOT EXPECTED TO ARRIVE UNTIL THE 1ST OR 2ND QUARTER OF 2026. BID PRICES

WOULD NEED TO BE HELD FIRM UNTIL THESE VEHICLES HAVE LANED.

Manufacturer:

RAM

Make/Model:

RAM 2500 Crew Cab 8ft bed (5x) – RAM 2500 Regular Cab 8ft bed (2x)

FOB Destination:

Pueblo Water’s Warehouse, 707 W. 3rd St.

Pueblo, CO 81003

Delivery time required:

Q2 -2026

Terms of Sale (check all that apply):

Net 15, Net 30, Net 60

Due on Receipt

P-Card

Check/ACH

(Unless a discount for early payment is offered, the Board’s standard payment terms are net 30 days.)