Answers_to_E-mail_Questions_for_LES_Life_Insurance.docx

Answers to E-mail Questions for LES Life Insurance, Solicitation # SET10016R0003

Greetings to all, In accordance with U.S. Government contracting regulations, here are the answers to your e-mail questions.

1. Does the Combined Synopsis/Solicitation under solicitation number SET10016R0003 contain requirements similar to a current contract? If possible, please provide the current contract number. Or, is this a new requirement for the government?

A: During FY15, we had a special permission to provide life insurance for our LE staff via purchase order but it is very different from this solicitation, therefore, we can’t provide information on it.

1. Regret being unable to attend the conference, due to family medical issues. Please advise also in addition to our previous message :

1. Can we get a copy of the pre- -PROPOSAL CONFERENCE minutes of meeting, Questions and answers?

1. 2-We are planning to submit as a joint venture with an insurance broker, will their profile be taken into consideration?

A: We are sorry you weren’t able to attend the pre-proposal conference. Please find the Question and Answer document at: https://www.fbo.gov/notices/b03bd0b42d04b29aacd56b64945806a0 (Questions and Answers is to the right under All Files/Amendment 1). If you are going to work with another company on the solicitation, your proposal needs to reflect that (including the role of the other company, their experience, key staff, etc.). Please describe how their participation will make your bid stronger.

1. Reference above mentioned subject and kindly provide us URGENTLY with the below details in order for us to prepare a quotation:

· Name of the employee

· Date of birth (Day/Month/Year)

· Gender

· Smoker or Non-Smoker

· Nationality

· Country of Residence

· Occupation

· Amount of life cover

A: Privacy concerns limit the amount of information we can provide about our employees. We have provided the information we can share with bidders in the amended solicitation which can be found at: https://www.fbo.gov/notices/b03bd0b42d04b29aacd56b64945806a0 (Amendment 1 is to the right under All Files)

1. I was wondering if you had a vendor list that I could look at to try and find some companies that I could partner with on this contract.

Do you know if a set aside has been considered for this opportunity?

A: We can’t provide a vendor list. Each bidder need to decide if they need to partner with another company and what that company might be. If you chose to partner with another company, please include information in your proposal on how they will make your bid stronger (including the role of the other company, their experience, key staff, etc.).

1. No more time to arrange the offer and send it by courier, please advise if we can send it by e-mail or extend the bid closing date till NOV 25th.

A: Unfortunately, we can’t offer an extension but we will accept proposals via email, provided they are submitted before the deadline. Please note that the deadline is Addis Ababa time.

1. Would you please provide:

5. Employee census (preferably in an excel file) that includes age, gender, nationality, salary, occupation (i.e. bodyguard, office-work, field engineer etc) etc. See attached Excel file for your use. Date of Birth is NOT required, age is sufficient. In order to provide the best value quote it is important we get a true picture of the morbidity and risk as determined by the relationship of age, gender, occupation and salaries. In the absence of a true picture of the employee group the underwriting department will 'increase' the premium to cover for census approximations and estimates.

A: Privacy concerns limit the amount of information we can provide about our employees. We have provided the information we can share with bidders in the amended solicitation which can be found at: https://www.fbo.gov/notices/b03bd0b42d04b29aacd56b64945806a0 (Amendment 1 is to the right under All Files)

5. Premium history for the current year and last 5 years - 2015 (till now), 2014, 2013, 2012, 2011, 2010

A: During FY15 , we had a special permission to provide life insurance for our LE staff via purchase order but it is very different from this solicitation, therefore, we can’t provide information on it. Prior to that we were self-insured.

5. Claims history for the current year and last 5 years - 2015 (till now), 2014, 2013, 2012, 2011, 2010

A: During FY15 , we had a special permission to provide life insurance for our LE staff via purchase order but it is very different from this solicitation, therefore, we can’t provide information on it. Prior to that we were self-insured.

5. Advise if 2014 benefit schedule for Basic Life and Accidental Death/Dismemberment is the same as the benefit schedule currently being requested under SET10016R0003; and if not advise us on the differences.

A: Yes.

5. Are any persons not actively at work? If Yes, indicate in Census Sheet attached.

A: Please see 6a above.

5. Are there any Disabled Lives? If Yes, indicate in Census Sheet attached.

A: Please see 6a above.

5. How many persons bear firearms? Please indicate in the census attached.

A: Please see 6a above.

5. Does the bi-weekly payroll in tables B.6.1 to B.6.5 include salaries of ORE

A: No, ORE staffs are under a retainer, if their employer elects to insure them.

5. In section J, is there a separate Exhibit for ORE A: No, there are very few ORE employees and because of privacy concerns we can’t share their information at the solicitation stage. Their information will be shared with the awardee, if their employer decides to insure them.

7. We sent you many e-mails with many questions, can we kindly ask you to send us answers on our questions and issues. Note that if we need to send the offer by courier DHL will take 4 to 5 days, so as no reply yet from your end we kindly ask you to send us urgently your reply and to extend the bid closing date by at least 2 weeks from date of your clarification.

1. Nothing is received yet and related to the subject query, time is running.

We are not able of arranging an offer, send it to you by courier and reach in time!

6. Please answer our questions.

6. Please extend the bid closing date for at least 3 weeks from date of reply.

6. Please arrange to accept offers by e-mail.

A: Please see answer under 5.

1. As you might recall, we have been requested on pre-bid conference the availability list of employees salary with age data. This is therefore, to request your good office if the data will be presented or not.

A: Please see answer under 3.

1. Reference above subject we are interested to offer but need to know many info enabling us to assist :

Kindly find here below the preliminary information needed in order to quote for the American embassy in Addis Ababa:

o Excel file containing date of birth, gender, occupation / nature of work, sum insured, nationality o Benefits requested o Previous insurance company, if available.

o Claims history for the past 3 years o Travel exposure

A: Please see answer under 3.

Important Notes :

1. Please note that this Amendment (Amendment 3) replaces Amendment 2. The only difference between the two is that Amendment 2 did not have the hyperlinks and Amendment 3 does.

1. The deadline for proposal submission is November 16, 2015 16:00 Addis Ababa Time (8 a.m. Eastern Standard time in the US) as it’s been stated on FedBizOpps website: https://www.fbo.gov/notices/b03bd0b42d04b29aacd56b64945806a0

Thank you, Daniela Ionova-Swider • AGSO/Contracting Officer • U.S. Embassy Addis Ababa, Ethiopia • : (+251) 11-130-6571• : Ionova-SwiderDS@state.gov