Service_and_Repair_for_Chillers_-_Dept_of_Admin.pdf

Event Description This Request for Proposal (RFP) is to establish a contract(s) to provide service, inspection, and repair to centrifugal and air cooled chillers for the Department of Administration, Facilities Management Division (FMD). The chillers are located in several different state buildings managed by FMD in Saint Paul, MN. The DPS, BCA Bemidji Regional Office located at 3700 N Norris Ct NW, Bemidji, MN 56601 in Bemidji, MN, will also be included in this contract (s).

PLEASE NOTE: Section 4 of the Request for Proposal document requires responders to furnish past qualifications and experience. Failure to submit documentation at the time of your response submittal may result in your response being rejected.

Exhibit B of the Sample Contract and Exhibits, details the insurance(s) required by the Contractor for fulfilling the solicitation and subsequent contract requirements. ***PLEASE REVIEW THESE INSURANCE REQUIREMENTS as they MUST be met prior to contract award.***

Master Contract: M-410

General Comments

- Responders requiring assistance with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1.

Responders are responsible for viewing all attachments included with this solicitation:

1. Request for Proposal

2. Contract and Exhibits

3. Request for Proposal Attachments

Download, complete, and submit the following documents:

1. Attachment A: Responder Declaration

2. Workforce certificate information form

3. Equal Pay certificate information form

4. Exhibit D: Price Schedule

Solicitation responses MUST be submitted electronically through the Statewide Integrated Financial Tools (SWIFT) Supplier Portal.

Questions/Clarifications. The deadline for submitting questions is January 9, 2025, by 2:00 pm, CT. Questions must be submitted in writing to Staci Stoerzinger, Buyer (AMS) at Staci.Stoerzinger@state.mn.us. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.

Site Visit. Contractors are not required to visit the site prior to submitting their proposal. However, contractors are responsible for being familiar with conditions at the site as may exist and that affect their proposal. No proposal modifications or additional costs will be allowed because of the Contractor’s misunderstanding as to the amount of work entailed or lack of knowledge of existing conditions. To arrange a site visit prior to submitting your proposal contact the facility representative, Jerry Krueger at 651.201.3131. January 9, 2025, is the last day site visits will be offered, all site visits must be completed by this date.

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 1 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

UPLOAD SAMPLE QUOTE AND SAMPLE INVOICE

A sample quote and invoice must be submitted as a part of the response. The sample quote and invoice should include itemized detail and line item pricing as it will be presented to customers. Elements of the sample quote and invoice will be incorporated into the contract and must be utilized for all business conducted under the contract.

Please review both the terms of the contract and the price schedule detailed in the event prior to attaching your samples.

Attach your sample contract quotation and sample contract invoice here.

A file attachment is required to satisfy this question.

Response Comments

Qualifications & Experience:

Section 4 of the Request for Proposal attachment, requires that Responders should provide an outline of background and experience with examples of similar work done by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience.

Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses, or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the response that personal contact information is being provided.

Responder’s technicians must have a minimum of three years each of documented experience working on centrifugal and air cooled chillers. Technicians must be trained and certified (if required by industry standard or by the manufacturer) to perform preventative maintenance, inspections and repairs on chillers equal to the size specified within this Solicitation. Technicians must be employees of the Responder, not subcontractors.

Have you furnished this information?

WARNING: Failure to furnish the requested information

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 2 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No may result in your Response being rejected.

Yes

Response Comments

Has the Responder Declarations section, along with the below applicable documents, been signed and attached to this bid response?

- Qualifications and Experience Documentation

- Exceptions to State’s Standard Terms and Conditions

- Reference Form

- Veteran-Owned Preference Form

- Workforce Certificate Information

- Equal Pay Certificate

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

Exhibit B of the Sample Contract and Exhibits, details the insurance(s) required by the Contractor for fulfilling the solicitation and subsequent contract requirements

Have you reviewed the Insurance Requirements of the solicitation, and do you understand that these policy limits MUST be met? (Yes / No)

Yes

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 3 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 4 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 5 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 6 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Price Schedule

Question Response Please upload Exhibit D Price Schedule.

Please upload the completed Price Schedule(s)

DO NOT SELECT: 'I DECLINE TO BID ON THIS LINE'!

Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in Microsoft Word. The State reserves the right to reject Price Schedules submitted in any other format.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been 'accepted'.

Lines with a Price Schedule attached to them will show as $0.00. Print and save the confirmation for your file.

If you're having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100, Option No. 1.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 7 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 8 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 02/01/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 9 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Stoerzinger,Staci L Phone: 651/201-2451

Email: Staci.Stoerzinger@state.mn.us

Event ID Format Type Page G0210-2000016333 Sell RFx 10 Event Round Version 1 1 Event Name Service and Repair for Chillers - Dept of Admin Start Time Finish Time 12/20/2024 10:00:00 01/16/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No