Department of Health and Human Services Indian Health Service Oklahoma City Area

Specifications IT Equipment Purchase

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center (PIHC), Indian Health Services (IHS) has reached a critical point with IT infrastructure where new servers are necessary to maintain efficient and effective clinic operations.

These servers will host virtualized instances of RPMS Resource Patient Management System EHR (Electronic Health Record) and BMW Practice Management software. The primary server will host our production environment, while the secondary server will be configured as a replication/shadow server for both production virtual instances. This configuration adds a critical layer of redundancy to ensure continuity of operations in the event of primary server failure.

This infrastructure is essential to maintain the health application software required for patient care, clinical documentation, and billing functions. Without this procurement, we risk service disruptions that would directly impact patient care delivery and clinic operations.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide Dell equipment only for system standardization.

Two (2) New PowerEdge R770 Server Rack Server (210-BNWX)

• PowerEdge R770 Server

• 2.5" Chassis with up to 24 SAS4/SATA Drives with expander board, Front PERC12 (H965i)

• Intel Xeon 6 Performance 6527P 3.0G, 24C/48T, 24GT/s, 144M Cache, Turbo, (255W) DDR5-6400

• Intel Xeon 6 Performance 6527P 3.0G, 24C/48T, 24GT/s, 144M Cache, Turbo, (255W) DDR5-6400

• Additional Processor Selected

• Heatsink for 2 CPU configuration (CPU greater than 250W)

• Performance Optimized

• 6400MT/s RDIMMs

• Unconfigured RAID

• PERC H965i Controller, Front, DCMHS

• Power Saving Dell Active Power Controller

• PowerEdge 2U High Performance Silver Fan

• Dual, Redundant (1+1),Hot-Plug MHS Power Supply, 1500W MM, Titanium

• Riser Config 6-1, Rear Half Length, 4x16 FH Slots (Gen5), 1x8/1x16 OCP (Gen5), 2nd OCP x16

(Gen5)

• PowerEdge R770 Motherboard for RTS1.2, DAO

• No OCP Blanks or Cables Required

• No Cables Required

• No Cables Required

• Dell Luggage Tag, R770

• PowerEdge 2U Standard Bezel

• Rear Filler Blank for BOSS/OCP

• Dell Connectivity Client - Disabled

• Dell Connectivity Module 17G

• iDRAC10, Enterprise 17G

• Blank Left Ear Module

• iDRAC Legacy Password for OCP cards

• Cable Management Arm, 2U

• ReadyRails Sliding Rails (B21)

• PowerEdge Shipping

• PowerEdge R770 Shipping

• PowerEdge 2U Shipping Material

• PowerEdge No CCC, CE Label Marking

• None Required

• 32GB RDIMM, 6400MT/s, Dual Rank

• 1.92TB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot-plug AG Drive, 3 DWPD

• 960GB SSD SATA Mixed Use 6Gbps 512e 2.5in Hot-plug AG Drive, 3 DWPD

• Power Cord - NEMA 5-15P to C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam)

• Broadcom 57412 Dual Port 10GbE BASE-T Adapter, OCP 3.0 NIC +Sec

• Broadcom 57414 25GbE SFP28 Dual Port Adapter, PCIe Full Height +Sec

• Dell EMC PowerEdge SFP+ SR Optic 10GbE 850nm

• UEFI BIOS Boot Mode with GPT Partition

• No Operating System

• No Media Required

• Secure Enterprise Key Manager License 3.0

• Secured Component Verification

• OpenManage Enterprise Advanced Plus

• Dell Hardware Limited Warranty Plus Onsite Service

• ProSupport 7x24 Technical Support and Assistance 5 Years

• ProSupport Next Business Day Onsite Service After Problem Diagnosis 5 Years

• Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-

• Keep your Hard Drive For Enterprise 5 Years

• On-Site Installation Declined

3. PERIOD OF PERFORMANCE

30 days from date of award

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment, no substitutions or refurbished equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Cables

4.1.1.2. Adapters

4.1.1.3. Batteries

4.2. The contractor shall deliver to Pawnee Indian Health Center at 1201 Heritage Circle, Pawnee, OK 74058 with all installation instructions, warranty documents, and specifications.

4.3. Training: Contractor shall provide an online resource for training and initial use.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV

DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management. - (Security Clearance for on-site human services)

5.2. The US PHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds).

No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee

Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

Oklahoma City Area

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Department Manager

COO