Serv P24-026RN EB Welders Renewal-PWS-COR-V1_Redacted.pdf

Serv P24-026RN EB Welders Renewal

PREPARED BY:

OC-ALC/OBCA

September 05, 2024

Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment.

Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each contractor and government employee.

Section One

Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform Preventive and Remedial Maintenance on Two (2) Sciaky Electron Beam Welders Serial Numbers 11240 and 11724 on-base for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses;

safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this Performance Work Statement (PWS). The equipment is listed in Appendix A.

The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PMs per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Contracting Officer Representative (COR) within ten (10) business days after contract award. The Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

Remedial Maintenance (RM): is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances. The Contracting Officer (CO) will make final determination of any RM work being within scope.

1.1 RM Procedures:

1.1.1 Upon occurrence of an equipment or system malfunction, the COR will contact the Contractor by telephone, email, or fax and provide the following information:

a. The equipment identification number (ID#)

b. A brief description of the malfunction

c. Location of equipment

d. Name and telephone number of the Government’s SME

Note: if the Contractor receives this notification via telephone, the COR will provide a written copy of the request by email or fax at their earliest convenience.

1.1.2 The Contractor shall respond to the Government POC within 24 Hours.

1.1.3 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within five (5) business days or if overseas eight (8) business days.

1.2 When RM is required, the Contractor shall submit the RM Work Request (WR) form to the COR for coordination. The WR will have an estimated Not to Exceed (NTE) amount and will use the fully burdened labor rates found in the current year’s RM contract line item (CLIN).

1.3 The COR will coordinate the WR with the Government Subject Matter Expert (SME; End User/Program

Office) to validate the Contractor’s hours and materials. After the SME reviews and confirms the estimate, the WR will be submitted to the CO for final review and approval.

1.3.1 If the CO approves the RM, the CO will sign the WR and return it to the Contractor, which establishes RM approval. The Contractor will be notified that --

i. RM has been approved in the amount found on the WR.

ii. They must have CO approval prior to exceeding this amount.

iii. If they exceed the approved NTE amount without CO authorization, the Contractor does this at its own risk, and the Government is not liable to pay for anything over the NTE amount; and,

iv. They need to coordinate the RM visit with the COR immediately.

1.3.2 If the CO does not approve the WR, the Contractor will be notified and the CO’s rationale for disapproval will be provided to them

1.4 The Contractor shall begin RM once the CO approves the WR and after coordinating the RM visit with the COR. The technician shall arrive on site at the equipment location to perform RM within 2 business days or if overseas, within 5 business days after the WR is approved. The Contractor shall provide and use only new parts and material unless otherwise authorized by the CO.

1.5 Upon completion of work, the Contractor shall promptly submit a quote for the RM work to include actual labor hours and material costs to the CO. The Government and Contractor will then negotiate a settlement for the RM. The CO will then definitize the RM by assigning it a Firm Fixed Price (FFP) amount.

1.6 Failure to agree on the FFP RM amount shall be a dispute with the meaning of the Disputes Clause as found in the contract.

1.7 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five (5) business days (this will change depending on the requirement) must be identified and provide sufficient documentation supporting the delay.

1.8 Service Report: Immediately upon completion of any maintenance and before leaving the OC-ALC, the Contractor shall provide a draft, written Service Report to the SME. When necessary, the SME will forward the draft service report to the COR within 2 business days of receipt. The Contractor shall provide, by fax or email, the final service report within 5 business days to the COR. As a minimum, the final service report shall contain the following information:

Company Name Requested service date Contract #

Equipment ID # Description of Services provided

Additional Services recommended (if any) Printed Name and Signature of Technician who performed the Services (electronic signatures are acceptable) Printed Name and Signature of on-site SME or COR (electronic signatures are acceptable) Start and Completion dates Complete Breakdown of the Labor Cost (hours and rate) Materials and Parts used Details of any other charges Printed Name and Signature stating only new parts and materials were used (electronic signatures are acceptable) Written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.9 Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the EB Welders to be serviced by the contractor, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon EB Welder PM/RM services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.10 Upon completion of the welder repair the contractor shall demonstrate to the Government Subject Matter

Expert (SME) that the welders are in optimal operating condition by assisting government personnel in performing welds as specified by the SME, on up to three (3) government owned parts.

1.11 The SME will then have the welds tested to evaluate the integrity of the repairs. Based on the weld repair results the SME will determine if the welder has been restored to optimal operating condition.

1.12 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.13 Maintenance Documentation: The Contractor shall notify the Government Subject Matter Expert (SME) upon completion of each PM/RM/Repair/or similar requirement, IAW OC-ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.14 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.15 Red X Clearance: The Contractor shall ensure the Red X is cleared IAW OC-ALC OI 21-203, Chapter

2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.16 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.17 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.18 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0645-1530. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.19 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.20 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.21 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest.

The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire.

All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor;

however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.22 Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the COR three (3) business days prior to the pick-up or shipment of the part or equipment.

The COR will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.22.1 The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB. Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable).

This certification shall be provided to the COR two (2) business days prior to the return of the part or equipment.

1.23 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.23.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil <http://www.e-publishing.af.mil> for downloading or ordering.”

1.24 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply.

Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.24.1 The Contractor shall comply with applicable federal and military policies IAW OC-ALC

Supplement to AFMAN 32-7002, “Environmental Compliance and Pollution Prevention”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMAT comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to the containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and COR who will notify 76 MXSG/MXDEU, OC-ALC Environmental Compliance.

1.25 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.25.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs). The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment.

Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party.

The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall always be readily accessible by Contractor personnel as well as government employees.

1.26 Air Quality Recordkeeping: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.27.1 The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-ALCI 32-101.

The COR will contact the Unit Environmental Coordinator (UEC) for environmental requirements. The Contractor shall submit all applicable records monthly to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The COR will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day.

Contractor shall maintain a signed copy of the form(s) required per OC-ALCI 32-101 on site for one (1) year.

1.27 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor may certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.27.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW TAFB HWMP.

1.27.2 The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container Label using an indelible pen, place the container at a designated pick-up location, and call the Hazardous Waste Management Facility (HWMF) at 734-3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the COR who will notify 76 MXSG/MXDEU, OC-ALC Environmental Engineering Section.

1.27.3 The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The Contractor shall submit Tinker AFB IMT Form 487 monthly to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd). The COR will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.28 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.29 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of persons reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

1.30 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.31.2 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and an annual refresher class, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the COR, within ten (10) calendar days after each option year renewal. The COR will forward a copy of the certificates to the UEC.

1.32 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.33 OC-ALC Security and OPSEC briefing: All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI 5220.22 “Industrial Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.34 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.35 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing the Digital Versatile Disc (DVD) provided by the COR.

1.36.1 The Contract Manager shall provide written certification to the COR for each employee prior to the employees starting work in the OC-ALC shops. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops. Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the COR.

1.37 Tool Control and Accountability: While performing contract services in or around Maintenance

Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the COR. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the COR within five (5) business days after Preventative or Remedial actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each workday and at the end of each workday. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.38 Privately Owned Motor Vehicles (POV): Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24- 302, in its entirety for the operation of POVs within Tinker AFB.

1.39 Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker

AFB to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, building 6611 at the Tinker Gate which is South of I-40 off of Air Depot.

1.40 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.41 ISO 50001 – Energy Management System. The OC-ALC is certified to ISO 50001 Energy Management

Systems. All contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

1.41.1 EnMS Training. All Contractors servicing OC-ALC facilities, systems, and equipment at Tinker

AFB shall complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Tinker AFB.

1.41.2 The Contractor shall complete the required training and provide the completion notification to the

COR within five (5) business days of contract award or before arriving on base.

1.42 Safety and Health on Government Installations: While performing work under this contract on a

Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

1.43 Communicating Hazards Of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site Safety Plan.

1.44 Safety and Health Plan: The Contractor shall be responsible for compliance with the OSHA Public Law 91-

596. The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR (see Appendix C).

1.45 Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to Government property less than $500,000.00.

Mishap notifications shall contain, as a minimum, the following information:

Contract, Contract Number, Name and Title of Person(s) Reporting Date, Time and exact location of accident/incident Brief Narrative of accident/incident (Events leading to accident/incident) Cause of accident/incident, if known Estimated cost of accident/incident (material and labor to repair/replace) Nomenclature of equipment and personnel involved in accident/incident Corrective actions (taken or proposed) Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.46 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

1.46.1 Keep the lines of communication open with the Contractor. At the post-award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

1.46.2 When appropriate, encourage Contractor to complete Human Trafficking Awareness Training.

1.46.3 Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

1.46.4 Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.47 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

VPP is applicable to your contract “ONLY IF” the Contractor completed one thousand (1000) hours or more at Tinker AFB within three (3) months on the same contract. If VPP is applicable you must use ALL the following paragraphs in your PWS. (DECISION MAKING TOOL: Is the contract employee going to perform the work for 8 hours or more, 5 days per week or more, for a minimum of 3 months? If yes, how many contract employees are going to be performing the work? NOTE: 2 employees working 40 hours per week for 4.333 weeks per month = 346.64 hours per month; 346.64 hours per month X 3 months = 1039.92.) Examples: 24/7 janitorial contract, temporary labor contract

1.48 Voluntary Protection Plan (VPP): Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA VPP. VPP impacts all "applicable Contractors" operating on Air Force Installations. [Applicable Contractors are defined as Contractors which have completed one thousand (1000) hours or more at Tinker AFB within three (3) months on the same contract.] It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as the requirement to maintain full compliance with the OSHA requirements. The Contractor shall follow the safety and health rules of the installation, OSHA, and this PWS. Detailed information about VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.49.1 The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates, and their OSHA Form 300A on an annual basis to the CO and the COR for consolidation and submission as part of the installation's annual VPP Safety and Health management report. TCIR and DART rates are due by the fifteenth (15th) of January of each year; however, if the contract expires before January fifteenth (15th), the Contractor shall submit their 300A log, TCIR, and DART rates by the end of the contract period of performance (PoP).

1.49.2 The Contractor shall be responsible for compliance with the OSHA Public Law 91-596. The

Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR within five (5) business days after the contract award date. The Contractor's SHP shall include appropriate measures to ensure that the Contractor reacts promptly to investigate, correct, and track alleged safety and health violations and uncontrolled hazards in the contractor work areas. The Contractor shall comply with the Contractor’s SHP.

The Contractor’s SHP shall identify the processes and procedures used to track compliance with the SHP as well as the process and procedures which shall be used to correct violations.

The Contractor's SHP shall demonstrate the contractor’s management commitment to the employees’ safety and health. Additionally, if applicable, the Contractor’s SHP shall identify the application of the SHP to sub-Contractors.

The Contractor's SHP shall identify the roles and responsibilities for Contractor’s management, supervisors, employees, and safety coordinators.

The Contractor’s SHP shall identify applicable safety rules and regulations. The SHP shall also include a worksite hazard analysis, which includes a base-line hazard identification, and the required control measures.

The Contractor’s SHP shall include a job site analysis which includes the hazard of tasks. The SHP shall also address the required control measures for the tasks, identify employee safety and health training requirements, as well as the documentation process.

The Contractor’s SHP shall include a workplace inspection frequency and the identification of the individual who shall conduct the inspections. The SHP shall also include the employee hazard and mishap reporting procedures.

The Contractor's SHP shall identify the individuals who are responsible for identifying corrective actions and ensuring the corrective actions are implemented for all reported hazards. The SHP shall identify first aid and injury procedures, accident investigation and reporting procedures, emergency response procedures and identify the process for tracking controlled hazards within the Contractor's work areas.

The primary Contractor shall be responsible for establishing these requirements for all sub- Contractors who qualify as applicable Contractors. Applicable Contractors are defined as working on Tinker AFB for a minimum of one thousand (1,000) hours in three (3) months under the same contract.

1.50 Confined Space Entry: The COR will notify the Contractor of any designated permit-required Confined

Spaces IAW OSHA 29 CFR 1910.146(c)(8) thru 1910.146(c)(8)(v). The Contractor shall comply with all requirements in OSHA 29 CFR 1910.146 prior to permit-required confined space entry by contractor employees. The COR shall ensure that the Tinker AFB Fire Chief coordinates the confined space entry contact and either approves or disapproves the usage of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight (AFI 91-203, 23.8.1.2.). The Tinker AFB Fire Chief has disapproved the usage of the rescue team supplied by the installation FES Flight so the Contractor shall be responsible for providing the rescue team.

1.51 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel regarding emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergencies. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.52 Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do).

1.53 Reporting Period: Contractors are required to input data by 31 October of each year.

1.54 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.55 User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf.

1.56 Training – General (including but not limited to): The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form. The Government will add or remove training as required per Air Force Regulation.

The Contractor shall contact the COR prior to work being performed to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT

MTEMAS9713800BR

OC-ALC Human Factors Training, CBT MTEPDV9775100BR Environmental Management Systems (EMS) - General Awareness Training

MTEENV9733070BR

Controlled Unclassified Information (CUI) Training 2022BG

ZZZ2021CUI

Tool Control and Accountability Program (Initial) CHPMAS0004500SU Tool Control and Accountability Program (Refresher) CHPMAS0004501CB Hazardous Waste Management Practices MTEENV0000100SU Hazardous Waste Management Practices - Annual Refresher MTEENV0000200SU ISO 50001 Compliance Training

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

Service Summary (SS) Table 2-1

SS

NO

Performance Objective

PWS

Paragraph

Performance Threshold

Method Of

Surveillance

SS

Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform Preventive and Remedial Maintenance on two (2) Sciaky Electron Beam Welders Serial Numbers on-base for the Oklahoma City–Air Logistics Complex (OC-ALC). The Contractor shall also provide Personal Protective Equipment (PPE) and clothing, to include reflective clothing (belt, vest, etc.); hearing and eye protection, to include prescription safety glasses; safety harnesses; fall protection equipment; lifting equipment and any incidentals necessary to perform the requirements of this Performance Work Statement (PWS). The equipment is listed in Appendix A.

Sec 1 100% Compliance

100% Surveillance

Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications.

The Contractor shall perform two (2) PM visits per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government POC within five (5) business days after contract award. The Contractor shall notify the Government POC seven (7) business days prior to each scheduled PM visit.

Sec 1 100% Compliance

100% Surveillance

SS

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS.

RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

Sec 1 100% Compliance

100% Surveillance

SS

Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government identified Technical POC or Government POC. The Government identified Technical POC will forward the service report to the Government POC within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the Government POC. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any)

• printed name and signature of technician who performed the services

• printed name and signature of on-site Government identified Technical POC or Government POC

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used

• written verification statement that a performance…