Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department in conjunction with a Performance Entertainment Coordination Services solicitation managed by the City of Phoenix Parks and Recreation Department. The form serves as a binding agreement requiring authorized representatives of bidding companies to acknowledge receipt of security-controlled documents and commit to their proper handling and destruction. The City of Phoenix Parks and Recreation Department is seeking qualified vendors to establish a Qualified Vendors List (QVL) for comprehensive event entertainment coordination services across City-sponsored events through Request for Qualifications RFQu-24-0427. Qualified vendors must demonstrate a minimum of five events conducted within the past three years and possess at least two years of operational experience, with management personnel maintaining a minimum of two years of relevant event coordination experience. Vendors will be responsible for identifying and securing performers, developing entertainment schedules, coordinating technical requirements, and providing on-site management. A non-mandatory pre-offer conference is scheduled for October 24, 2025, with responses due by November 13, 2025, at 2:00 pm. The contract term will commence on or about January 1, 2026, for five years.

Vendors must comply with Arizona state licensing requirements and submit detailed documentation including contractor information, conflict of interest declarations, and debarment certifications. Contractors are required to maintain commercial general liability coverage of $2,000,000 aggregate and $1,000,000 per occurrence, along with automobile liability and workers' compensation coverage. The solicitation emphasizes participation of Disadvantaged Business Enterprises (DBE) and Small Businesses, requiring contractors to submit annual participation plans and utilize the City's Certification and Compliance System for tracking and monthly documentation. Specific contract values are not explicitly stated; however, the five-year term suggests a potentially significant ongoing engagement. The City reserves the right to award multiple contracts and will evaluate offers based on qualifications, experience, and ability to meet comprehensive event coordination needs.