Addendum_Form.docx

This is an addendum form issued by the City of Phoenix Parks and Recreation Department for the Performance Entertainment Coordination Services Request for Qualifications (RFQu-24-0427). The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. and serves as a template for documenting changes to the original solicitation, vendor inquiries, and the City's responses to those inquiries. The solicitation seeks qualified vendors to establish a Qualified Vendors List (QVL) for comprehensive event entertainment coordination services across City-sponsored events. Qualified vendors must demonstrate a minimum of five events conducted within the past three years and possess at least two years of operational experience, with management personnel requiring a minimum of two years of relevant event coordination experience. Contractors will be responsible for identifying and securing performers, developing entertainment schedules, coordinating technical requirements, and providing on-site management. The contract term commences on or about January 1, 2026, for five years.

Vendors must maintain commercial general liability coverage with limits of $2,000,000 aggregate and $1,000,000 per occurrence, along with automobile liability and workers' compensation coverage. The solicitation emphasizes participation of Disadvantaged Business Enterprises (DBE) and Small Businesses, requiring contractors to submit annual participation plans and make good faith efforts to engage DBE-certified suppliers. Contractors must comply with Arizona state licensing requirements and complete mandatory forms including contractor information, conflict of interest declarations, and debarment certifications. The City reserves the right to award multiple contracts and will evaluate offers based on qualifications, experience, and ability to meet comprehensive event coordination needs. Vendors are required to acknowledge receipt and acceptance of the addendum through the City's Procurement Portal, and all other specifications and instructions from the original solicitation remain unchanged.