Sensitive_Security_Information_Acknowledgement_Form.docx
DOCX document 20 KB Posted
- Solicitation number
- IFB-26-0107
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Sensitive Security Information Acknowledgement Form for the City of Phoenix Aviation Department related to a five-year contract for parts, installation, and service of direct current batteries and power plants for the Regional Wireless Cooperative (RWC). The procurement, identified as IFB-26-0107, requires contractors to deliver, install, and test direct current batteries, power plants, chargers, and associated equipment at radio site locations. A non-mandatory pre-offer conference is scheduled for November 20, 2025, at 2:00 pm, with written inquiries due by December 1, 2025, and sealed offers due by December 8, 2025, at 2:00 pm. The contract will commence on or about February 1, 2026, following City Council award and City Clerk recording. The contract term is five years with potential extensions, and contractors must work under RWC personnel supervision while adhering to industry and manufacturer standards.
Pricing will be firm and fixed for the initial contract year, with potential annual increases subject to 60 days' written notice and supporting documentation. Contractors must provide pricing for standard, after-hours, and emergency labor rates, as well as catalog discounts for parts from manufacturers including Narada, Vertiv, Duracom, Exponential, CSB Batteries, and Talley. The solicitation mandates Disadvantaged Business Enterprise (DBE) and Small Business Participation, requiring contractors to make good faith efforts to engage DBE and small business firms, submit monthly documentation of DBE participation in the City's Certification and Compliance System, and provide annual Small Business Participation Plans. The City reserves the right to purchase items from alternative sources during emergencies and to adjust quantities or items as needed. This acknowledgement form pertains to documents containing Sensitive Security Information controlled under 49 C.F.R. Parts 15 and 1520, which may only be disclosed to persons with a need to know, and must be destroyed upon completion of review or by the contract end date.
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Text version
EXHIBIT __
City of Phoenix Aviation Department Sensitive Security Information Acknowledgement Form
The documents entitled [fill in document title(s)] (“Documents”) to be used as part of the [fill in project name] contain Sensitive Security Information that is controlled under 49 C.F.R. Parts 15 and 1520. These documents may only be disclosed to persons who have the requisite “need to know”, as defined in 49 C.F.R. Parts 15 and 1520. Unauthorized release of this information may result in civil penalty or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and 49 C.F.R. Parts 15 and 1520.
I acknowledge, on my behalf and that of my company, the above statement and agree to destroy the [fill in document title(s)], in compliance with 49 C.F.R. Parts 15 and 1520, upon the earlier of our company’s completion of our need to review and/or use the Documents or no later than [fill in current contract end date].
NAME OF COMPANY
AUTHORIZED REPRESENTATIVE PRINTED NAME
AUTHORIZED REPRESENTATIVE’S SIGNATURE
| ______ | ||
| TITLE | PHONE NUMBER |
ADDRESS CITY, STATE AND ZIP CODE
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