Seller_SP_Checklist_fy27 BID B2727659.pdf
PDF 189 KB Posted
- Solicitation number
- B2727659
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department for a micro purchase of upgraded conferencing systems to be installed in the 13th Floor Conference Room at 1101 Market Street. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items listed in the bid to be eligible for award consideration. The document provides step-by-step guidance for vendors submitting quotes through the PHLContracts.phila.gov portal, including completing the General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs. No services or deliverables should commence until the vendor receives formal notification from the department.
The checklist requires all bidders to confirm Local Business Entity (LBE) certification status, enter unit costs for each line item, answer mandatory questions, accept the terms and conditions of the bid, and submit a signed Consent & Authorization form as a prerequisite to quote consideration. Vendors are encouraged but not required to submit an optional LGBTQ Applicant Opportunity Data Form. All red validation warnings must be addressed and resolved before submission. The procurement is a small purchase under Philadelphia's procurement regulations, and vendors must complete all specified steps and attachments through the PHLContracts online platform to have their quotes properly considered for award.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SOP Terms and Conditions B2727659..pdf | ||
| HIT Terms and Conditions PHL Contracts~1.docx | DOCX document | |
| PHL-Contracts-Consent_Authorization BID B2727659.pdf | ||
| LGBTQ_Applicant_Data_Form fy26 BID B2727659.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .