Seller_SP_Checklist.B2627022.pdf
PDF 189 KB Posted
- Attached to
- Refrigerator - Frigidaire 13. 9 cu ft
- Solicitation number
- B2627022
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document issued by the City of Philadelphia Procurement Department for submission of quotes on small purchases through the PHLContracts platform. The document outlines the step-by-step procedure that vendors must follow to submit a quote for a Frigidaire 13.9 cubic foot refrigerator in Pennsylvania. Sellers must ensure they are operating in the Seller role rather than Seller Admin role, select whether their business is certified as a Local Business Entity, enter unit costs for all listed items, answer all mandatory questions, and accept the terms and conditions of the bid. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for award and must not deliver or provide services until notified by the department.
Submission requirements include downloading and saving all attachment documents, submitting an executed Consent & Authorization form in the vendor profile (no quote will be considered without this form on file), and optionally submitting an LGBTQ Applicant Opportunity Data Form. Vendors must complete all tabs in the system, address any red validation warnings, and submit their quote through www.PHLContracts.phila.gov. The checklist emphasizes saving and continuing on every tab to ensure proper submission and to resolve validation messages before final submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions B2627022.pdf | ||
| LGBTQ_Applicant_Data_Form_B2627022.pdf | ||
| consent_Authorization_B2627022.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .