Seller_SP_Checklist_Bid B2627312.pdf
PDF 189 KB Posted
- Solicitation number
- B2627312
- Issued by
- Pennsylvania
About this file
This file is a Seller Checklist for Small Purchases from the City of Philadelphia Procurement Department, specifically for Bid B2627312, which concerns the installation of AES access control on an entry gate at 2300 Poplar Street in Pennsylvania. The checklist serves as a procedural guide for vendors submitting quotes through the PHLContracts platform and outlines the systematic steps required to complete and submit a bid response. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and are instructed not to deliver services or products until notified by the department.
The checklist requires vendors to complete multiple sequential steps including verification of seller role, confirmation of Local Business Entity (LBE) certification status, entry of unit costs for each item, completion of mandatory questions, acceptance of terms and conditions, and submission of required attachments. Critical documentation requirements include an executed Consent & Authorization form, which must be on file in the vendor profile prior to quote consideration, and an optional LGBTQ Applicant Opportunity Data Form. The summary tab requires vendors to review their complete quote and address any red validation warnings before final submission through the PHLContracts portal at www.PHLContracts.phila.gov.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .