Seller_SP_Checklist_ B2727626.pdf
PDF 157 KB Posted
- Attached to
- CPOC PROMOTIONAL ITEMS
- Solicitation number
- B2727626
- Issued by
- Pennsylvania
About this file
This is a seller checklist for small order purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors submitting quotes for the CPOC Promotional Items micro purchase opportunity in Pennsylvania. Vendors must complete all required tabs and fields within the PHLContracts system to submit a responsive bid. The micro purchase will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder. Vendors must quote all items listed to be eligible for award consideration, and no delivery or services should commence until the vendor receives official notification from the City department.
The submission process requires vendors to confirm their business status, enter unit costs for each item, answer all mandatory questions, accept terms and conditions, and submit required documentation including an executed Consent & Authorization form and any optional supporting documents such as the LGBTQ Applicant Opportunity Data Form. The Local Business Entity (LBE) Program certification question must be answered even though it does not apply to small order purchases. All validation warnings must be resolved before quote submission. Vendors should ensure they are operating in the Seller role rather than the Seller Admin role within the PHLContracts platform to complete their quotes successfully.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization_ B2727626.pdf | ||
| LGBTQ_Applicant_Data_Form_ B2727626.pdf | ||
| MP_Terms_and_Conditions_ B2727626.pdf | ||
| Cooling towel Bid B2727626.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .