Seller_SP_Checklist_B2727542.pdf
PDF 175 KB Posted
- Attached to
- infant and toddler car seats
- Solicitation number
- B2727542
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document issued by the City of Philadelphia Procurement Department for Services, Supplies, and Equipment (SS&E) procurements through the PHLContracts platform. The checklist applies to a micro purchase for infant and toddler car seats in Pennsylvania, to be awarded as a whole or by line item to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and may not deliver or provide services until notified by the department. All quotes must be submitted through PHLContracts no later than 10:30 AM on the bid opening date, with no quotes accepted after that time. The seller bears responsibility for ensuring timely submission.
The checklist outlines comprehensive submission requirements including payment of Annual Bid Security Fees, Bid Processing Fees, and Performance Security Fees prior to quote submission. Sellers must acknowledge the bid and all amendments, select Local Business Entity (LBE) certification status if applicable, enter item pricing, answer mandatory questions, and add subcontractors to meet any contract participation goals for MBE and WBE participation. Required attachments include executed Consent and Authorization forms, certificates of insurance, bid bonds when applicable, pricing sheets, MBE/WBE solicitation documentation, payment receipts, and the completed Annual Bid Security Application. No exceptions to terms and conditions are permitted for SS&E contracts. Original bid bonds and certificates of insurance must be mailed or hand-delivered to the Procurement Department at 1401 JFK Boulevard, MSB Suite 170, Philadelphia, PA 19102.
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| MP_Terms_and_Conditions_B2727542.pdf | ||
| Consent_Authorization_B2727542.pdf | ||
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist
Services, Supplies, & Equipment (SS&E)
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
Overview Step 1: Before you submit your quote ensure that you have paid the Annual Bid Security Fee , Bid Processing Fee, and if applicable the Performance Security Fee
Annual Bid Security Application (Note: Completed annually)
Click here for the Annual Bid Security Application
Or type this URL into your browser: http://www.phila.gov/procurement/aboutus/Pages/Forms.aspx
Attach your completed application form to your quote
Paying Fees
Click here to pay these fees online
Or type this URL into your browser: https://secure.phila.gov/PaymentCenter/AccountLookup/
Click on the appropriate box(es) at the bottom of the page
If you paid your fees online be sure to attach your payment receipt(s) to your quote
These fees can also be submitted by mail/or in‐person to:
Procurement Department
1401 JFK Blvd.
MSB Suite 170
Philadelphia, PA 19102
Step 2: Read the entire bid so that you fully understand all of the requirements. Seller must meet all qualifications and requirements.
Quotes and pricing must be submitted through PHLContracts. Faxed and/or mailed quotes will not be accepted.
All quotes must be submitted through PHLContracts no later than 10:30 AM on the date that the related bid opens
Quotes will not be accepted after the bid opening It is the Seller's responsibility to ensure that the quote is submitted in a timely manner
Step 3: Have you acknowledged the bid and all bid amendments?
Seller_SSE_Checklist_V07.xlsx
6/11/2019
PHLContracts Seller Checklist
Services, Supplies, & Equipment (SS&E)
Creating Quote ‐ Follow these instructions after clicking on the Create Quote button General Tab
Step 4: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 5: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save
& Continue"
Items Tab
Step 6: Enter the item pricing for each item listed in the bid
A pricing sheet for completion may be found on the "Terms & Conditions" tab. Enter information from the pricing sheet into the Items tab as instructed in the pricing sheet and item description.
If providing an alternate, please note details in "Alternate Description" box below the line item.
Questions Tab
Step 7: Answer all mandatory questions
Subcontractors Tab
If the bid has set participation ranges for inclusion, add subcontractors via the Subcontractors Tab to meet the contract goals
Step 8: Lookup & add vendors for MBE and/or WBE participation.
You can search by vendor name or classification. Click "Save & Exit"
Step 9: Add the dollar value committed to each subcontractor
Terms & Conditions Tab
Step 10: Download and save all attachments listed
Step 11: Accept the terms and conditions of the bid
Exceptions are not allowed on SS&E contracts
Step 12: Complete any attachments required to be submitted with your quote
Attachments Tab
Step 13: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 14: If applicable, download, complete, and upload the Pricing Sheet
Step 15: Complete any attachments required to be submitted with your quote
Step 16: If applicable, attach a copy of your MBE/WBE solicitations
Step 17: If you completed the Annual Bid Security Application, be sure to attach to your quote
Step 18: If you paid your fees online be sure to attach your payment receipt(s) to your quote
PHLContracts Seller Checklist
Services, Supplies, & Equipment (SS&E)
Step 19: Scan and attach ‐ Certificate of Insurance, Bid Bond when applicable
When a Bid Bond applies, you must mail/hand‐deliver original bid bond/certificate of insurance to:
Procurement Department
1401 JFK Blvd.
MSB Suite 170
Philadelphia, PA 19102
Summary Tab
Step 20: Review your quote
Step 21: Address any Red validation warnings
Step 22: Submit your quote
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