Seller_SP_Checklist_B2627115.pdf
PDF 157 KB Posted
- Attached to
- Desktop Document Scanner State and local contract opportunity
- Solicitation number
- B2627115
- Issued by
- Pennsylvania
About this file
This is a seller checklist document issued by the City of Philadelphia Procurement Department for small order purchases submitted through the PHLContracts portal. The checklist provides step-by-step guidance for vendors responding to the Desktop Document Scanner micro purchase opportunity. Sellers must complete all required tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections before submitting their quotes. The procurement document specifies that the award will be made to the lowest responsive and responsible bidder, with the City retaining the discretion to award the contract as a whole or by individual line items based on its best interests. Sellers are required to quote all items to be considered eligible for award and must not deliver products or provide services until receiving official notification from the City department.
Key submission requirements include confirming seller role status, answering all mandatory questions, entering unit costs for each item, accepting terms and conditions, and submitting a signed Consent & Authorization form, which is mandatory for quote consideration. Vendors have the option to submit the LGBTQ Applicant Opportunity Data Form and may attach additional supporting documentation. The City of Philadelphia reserves the right to conduct the procurement as a micro purchase award under its small order purchase procedures, and sellers must ensure all validation warnings are resolved before final submission through the PHLContracts.phila.gov portal.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| LGBTQ_Applicant_Data_Form_B2627115.pdf | ||
| Consent_Authorization_B2627115.pdf | ||
| MP_Terms_ and_Conditions_B2627115.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .