Seller_SP_Checklist_B1801234~18.pdf
PDF 157 KB Posted
- Attached to
- Valet Key holder Podium
- Solicitation number
- B2627143
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department for small order purchases submitted through the PHLContracts online platform. The checklist provides step-by-step guidance for vendors completing quote submissions, including verification of seller role, completion of general information tabs, item pricing entry, and mandatory question responses. Vendors must download and review all attachments, accept terms and conditions, and ensure all required documentation is submitted before finalizing their quotes through the PHLContracts system.
Key submission requirements include a valid Consent & Authorization form, which must be either on file in the vendor profile or attached to the submission, as quotes will not be considered without this documentation. Vendors must also answer whether their business is certified as a Local Business Entity (LBE), though the LBE Program does not apply to small order purchases. The checklist indicates vendors may optionally submit an LGBTQ Applicant Opportunity Data Form and should attach any additional documents relevant to their quote. All validation warnings must be addressed before quote submission, with vendors instructed to click "Save & Continue" on every tab to ensure proper processing through the system.
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Other files
| File | Type | Posted |
|---|---|---|
| MP_Terms_and_Conditions_B1801234~14.pdf | ||
| LGBTQ_Applicant_Data_Form_B1801234~22.pdf | ||
| Valet Podium Key holder.png | PNG image | |
| Consent_Authourization_B1801234.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .