Seller_SOP_Checklist_V5 - Bid -B2728133.pdf
PDF 189 KB Posted
- Attached to
- DH ART/OFFC 9/26
- Solicitation number
- B2728133
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform for a micro purchase opportunity designated DH ART/OFFC 9/26. The checklist provides step-by-step instructions for vendors submitting quotes on this small purchase, which will be awarded as a whole or by line item to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award consideration. The document emphasizes that vendors should not deliver or provide services until officially notified by the department and must submit item specifications with their bids, with pricing remaining firm for the designated hold period.
The submission process requires vendors to complete multiple tabs within the PHLContracts system, including confirmation of seller role, Local Business Entity (LBE) certification status, unit cost entry for each listed item, mandatory question responses, acceptance of terms and conditions, and attachment submissions. Critical attachments include an executed Consent & Authorization form, which is mandatory for quote consideration; an optional LGBTQ Applicant Opportunity Data Form; and any supporting documents related to the quote. Vendors must carefully review validation warnings and address any red flags before final submission to ensure their quote is complete and eligible for consideration.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent and Authorization - B2728133.pdf | ||
| FY 27 SOP Terms and Conditions B2728133.pdf | ||
| LGBTQ_Applicant_Data_Form B2728133.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .