Seller_SOP_Checklist_V5 - Bid -B2728059.pdf
PDF 189 KB Posted
- Attached to
- SPECIAL COLLECTIONS 09/26
- Solicitation number
- B2728059
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedures (SOP) Checklist document for a Special Collections micro purchase opportunity with the City of Pennsylvania. The solicitation will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award consideration. The checklist establishes procedural requirements for vendors participating in this procurement, including submission of item specifications with bids and maintenance of firm pricing throughout the hold period. Vendors are instructed not to deliver or provide services until receiving formal notification from the department. The opportunity references a URL for additional project details and specifications.
The document serves as an operational guide to ensure compliance with the City's procurement standards and vendor requirements. Pricing must remain firm for the duration of the hold period, and all bidders must provide detailed item specifications alongside their pricing proposals. This checklist format indicates the City's structured approach to managing the bidding process and establishing clear expectations for vendor participation and performance prior to contract award.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent and Authorization - B2728059.pdf | ||
| LGBTQ_Applicant_Data_Form B2728059.pdf | ||
| FY 27 SOP Terms and Conditions B2728059.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .