Seller_SOP_Checklist_B2728392.pdf
PDF 231 KB Posted
- Attached to
- Furniture
- Solicitation number
- B2728392
- Issued by
- Pennsylvania
About this file
This document is a Seller SOP (Standard Operating Procedure) Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist serves as a procedural guide for vendors responding to a furniture micro purchase opportunity in Pennsylvania. The bid requires sellers to quote all items listed in order to be eligible for award, with the contract to be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must not deliver products or provide services until officially notified by the department. The resulting award will establish a Requirements contract.
The checklist outlines a 13-step submission process that vendors must complete to submit a responsive quote. Key requirements include: confirming seller role in the system, answering mandatory questions regarding Local Business Entity (LBE) certification status (though the LBE Program does not apply to small purchases), entering unit costs for each item, accepting terms and conditions, and submitting a signed Consent & Authorization form with the bid (no quote will be considered without this document on file). Additional optional submissions include the LGBTQ Applicant Opportunity Data Form. Vendors must address all red validation warnings before submission and may attach supporting documentation related to their quote. The checklist emphasizes saving progress throughout the submission process and reviewing the complete quote summary before final submission through www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MP_Terms_and_Conditions_B2728392.pdf | ||
| LGBTQ_Applicant_Data_Form_B2728392.pdf | ||
| Consent_Authorization_B2728392.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .