Seller_SOP_Checklist_B2728222.pdf
PDF 231 KB Posted
- Attached to
- Three Screen Led Wall Package
- Solicitation number
- B2728222
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform, applicable to a three-screen LED wall package procurement in Pennsylvania. The document serves as a procedural guide for vendors submitting quotes on this small order purchase, which will be awarded as a whole to the lowest responsive and responsible bidder. Sellers must quote all items listed in order to be eligible for award, and no delivery or services should commence until official notification is received from the department.
The checklist outlines a 13-step submission process that requires vendors to maintain the Seller role (not Seller Admin), complete all mandatory fields across multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections, and provide unit costs for each item. Critical requirements include answering whether the business is certified as a Local Business Entity (LBE)—though this program does not apply to small purchases—submitting a fully executed Consent & Authorization form in the vendor profile, and accepting all terms and conditions. The procurement will result in a firm limit contract, and vendors must address all validation warnings before submission through the www.PHLContracts.phila.gov platform. Optional documentation such as the LGBTQ Applicant Opportunity Data Form may also be submitted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization_B2728222.pdf | ||
| SOP_Terms_and_Conditions_B2728222.pdf | ||
| LGBTQ_Applicant_Data_Form_B2728222.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .