Seller SOP Checklist B2728123.pdf
PDF 231 KB Posted
- Attached to
- CANON CAMERA LENS
- Solicitation number
- B2728123
- Issued by
- Pennsylvania
About this file
This is a Seller SOP Checklist document issued by the City of Philadelphia Procurement Department for the Canon Camera Lens micro purchase opportunity (B2728123). The solicitation is a small purchase award that will be made as a whole or by line item, whichever serves the City's best interests, and will be awarded to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award. The contract period runs from September 25, 2026 through June 30, 2027. No delivery or services should commence until the seller receives official notification from the department.
Sellers submitting quotes must complete a structured submission process through the PHLContracts.phila.gov portal, including confirming their seller role, selecting whether they are a certified Local Business Entity (LBE), entering unit costs for each item, answering all mandatory questions, accepting terms and conditions, and submitting required attachments. A Consent & Authorization form must be on file in the vendor's profile or attached with the quote submission; quotes will not be considered without this document. Sellers may optionally submit an LGBTQ Applicant Opportunity Data Form. All validation warnings must be resolved before quote submission through the Summary Tab review process.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .