Seller SOP Checklist - B2728110.pdf
PDF 157 KB Posted
- Solicitation number
- B2728110
- Issued by
- Pennsylvania
About this file
This document is a Seller Standard Operating Procedure Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step instructions for vendors submitting quotes for a micro-purchase of election warehouse plastic bags and slider bags. Sellers must complete all mandatory sections of the quote submission, including the General Tab (confirming seller role and Local Business Entity certification status), Items Tab (entering unit costs for each item), Questions Tab (answering all required questions), Terms & Conditions Tab (downloading attachments and accepting terms), Attachments Tab (submitting required documentation), and Summary Tab (reviewing and submitting the final quote). The micro-purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder, and sellers must quote all items to be eligible for award. No delivery or services should commence until notification is received from the department.
All quotes must include an executed Consent & Authorization form on file in the vendor profile; quotes submitted without this documentation will not be considered. The submission process requires vendors to save and continue after each section to prevent validation errors, and the optional LGBTQ Applicant Opportunity Data Form may be submitted during the attachments phase. While the Local Business Entity Program does not apply to small order purchases, vendors must still answer the LBE certification question to proceed. All required attachments listed in the Terms & Conditions Tab must be downloaded and saved, and any supporting documents related to the quote should be included in the Attachments Tab before final submission through the PHLContracts website.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization B2728110.pdf | ||
| Micro Purchase Terms and Conditions B2728110.pdf | ||
| LGBTQ_Applicant_Data_Form B2728110.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .