Seller_SOP_Checklist B2727992.pdf
PDF 231 KB Posted
- Solicitation number
- B2727992
- Issued by
- Pennsylvania
About this file
Seller Standard Operating Procedure Checklist for Pennsylvania Plastic A-Frame Sign Micro Purchase
This document is a Seller Standard Operating Procedure (SOP) Checklist related to a micro purchase opportunity with the City of Pennsylvania for Plastic A-Frame Signs in the standard 24 x 36" size. The micro purchase will be awarded as a whole or by line item, determined at the City's discretion, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award consideration. The checklist establishes procedural requirements that sellers must follow throughout the bidding and contracting process, including prohibitions against delivery or service provision until formal notification is received from the contracting department.
The checklist outlines critical compliance requirements for sellers participating in this opportunity, including documentation standards, submission procedures, and pre-award obligations. Sellers are required to meet all specified formatting, content, and administrative requirements to maintain responsive status. The document serves as a quality control tool to ensure sellers understand and can execute all conditions necessary for participation in the micro purchase award process, with particular emphasis on adherence to the City's procurement regulations and the requirement that no work or delivery commence prior to official department authorization.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization B2727992.pdf | ||
| LGBTQ_Applicant_Data_Form B2727992.pdf | ||
| A Frame Image.png | PNG image | |
| Micro Purchase Terms and Conditions B2727992.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .