Seller SOP Checklist B2727901.pdf
PDF 231 KB Posted
- Attached to
- DRIFTCON ACQUISITION CARD
- Solicitation number
- B2727901
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedures (SOP) Checklist associated with a micro purchase acquisition card opportunity for the City of Pennsylvania. The checklist outlines procedural requirements for sellers participating in the DRIFTCON Acquisition Card contract, which runs for a one-year period from July 1, 2026, through June 30, 2027. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All prospective sellers must quote all items listed in order to be eligible for award consideration. The checklist emphasizes that sellers must not deliver products or provide services until officially notified by the purchasing department.
The SOP Checklist establishes operational guidelines and compliance standards that sellers must follow to maintain eligibility under the acquisition card program. Key requirements include adherence to specified procedural protocols, timely communication with the City, and fulfillment of documentation obligations. The checklist serves as a reference document to ensure all participating vendors understand their obligations and maintain consistent service delivery standards throughout the contract period. No specific pricing information, set-asides, or funding sources are detailed within the checklist itself, as it functions primarily as an administrative procedural document rather than a pricing or financial specification document.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .