Seller_SOP_Checklist B2727868.pdf
PDF 189 KB Posted
- Attached to
- BID- Tick puller plus identification card
- Solicitation number
- B2727868
- Issued by
- Pennsylvania
About this file
This is a seller checklist document issued by the City of Philadelphia Procurement Department for completing small purchase bids through the PHLContracts platform. The procurement opportunity is for a tick puller plus identification card as a micro purchase to be awarded to the lowest responsible bidder. The micro purchase may be awarded as a whole or by line item, whichever serves the city's best interest. Sellers must quote all items listed in order to be eligible for award and should not deliver or provide services until officially notified by the department.
The checklist outlines 13 steps that vendors must complete to submit a quote, including verifying the correct seller role, answering whether the business is a certified Local Business Entity (though this program does not apply to small purchases), entering unit costs for each item, answering all mandatory questions, downloading and accepting terms and conditions, and submitting required attachments. Vendors must have an executed Consent & Authorization form in their vendor profile or attach one with their quote, as no quote will be considered without this document on file. Vendors may optionally submit an LGBTQ Applicant Opportunity Data Form. All validation warnings must be resolved before submission through the PHLContracts.phila.gov platform.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| LGBTQ Applicant Opportunity Data Form B2727868.pdf | ||
| tick puller.jpg | JPG image | |
| Consent_Authorization_B2727868.pdf | ||
| Micro Purchase Terms and Conditions B2727868.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .