Seller_SOP_Checklist B2727832.pdf
PDF 189 KB Posted
- Attached to
- certificate paper - BID
- Solicitation number
- B2727832
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist issued by the City of Philadelphia Procurement Department for completing small purchase bids through the PHLContracts online platform. The document outlines a 13-step process for vendors submitting quotes for certificate paper, a micro purchase to be awarded to the lowest responsible bidder. Sellers must quote all items listed to be eligible for award and should not deliver or provide services until notified by the department. The checklist requires vendors to confirm their seller role, complete mandatory fields across multiple tabs (General, Items, Questions, Terms & Conditions, and Attachments), download and review all required documentation, and accept the bid terms and conditions before submission.
Key submission requirements include verifying Local Business Entity (LBE) certification status, entering unit costs for each line item, answering all mandatory questions, and submitting a signed Consent & Authorization form as part of the vendor profile. Vendors have the option to complete an LGBTQ Applicant Opportunity Data Form and may attach additional documents supporting their quote. The city reserves the right to award the micro purchase as a whole or by individual line item based on the best interest of the city. All validation warnings must be resolved before the quote can be submitted through www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions B2727832.pdf | ||
| image 2.png | PNG image | |
| Outlook-rqpsoiwt.png | PNG image | |
| Consent_Authorization_B2727832.pdf | ||
| LGBTQ Applicant Opportunity Data Form B2727832.pdf | ||
| image 1.png | PNG image |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .