Seller_SOP_Checklist_B2727560.pdf
PDF 231 KB Posted
- Attached to
- 40' High Cube Storage Container
- Solicitation number
- B2727560
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department that outlines the procedural requirements for submitting quotes on small purchases through the PHLContracts platform. The specific opportunity referenced is for a 40' High Cube Storage Container to be awarded to the lowest responsive and responsible bidder on a requirements contract basis. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interests. Sellers must quote all items to be considered eligible for award, and no delivery or services should commence until official notification is received from the department.
The checklist establishes a multi-step submission process requiring sellers to confirm their role in the system, select Local Business Entity (LBE) certification status, enter unit costs for each line item, answer mandatory questions, accept terms and conditions, and submit required attachments including an executed Consent & Authorization form. The document emphasizes that all validation requirements must be satisfied before quote submission and notes that the optional LGBTQ Applicant Opportunity Data Form may also be submitted. No specific pricing terms, quantities, response dates, or award dates are detailed in this checklist, as it serves as procedural guidance rather than the substantive bid solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization_B2727560.pdf | ||
| MP_Terms_and_Conditions_B2727560.pdf | ||
| LGBTQ_Applicant_Data_Form_B2727560.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .