Seller_SOP_Checklist B2727498.pdf
PDF 189 KB Posted
- Attached to
- Bid- Reiter Cummings Inspired Gravid Traps
- Solicitation number
- B2727498
- Issued by
- Pennsylvania
About this file
This is a Seller SOP Checklist issued by the City of Philadelphia Procurement Department for small purchases submitted through the PHLContracts platform. The checklist provides step-by-step instructions for vendors submitting quotes on the micro purchase for Reiter Cummings Inspired Gravid Traps in Pennsylvania. Sellers must quote all items to be eligible for award, and the purchase will be awarded as a whole or by line item, whichever serves the city's best interest. No specific response dates, delivery dates, site visits, or bidder conferences are indicated in this document.
The checklist requires vendors to complete multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Key requirements include selecting seller role (not seller admin), answering the Local Business Entity certification question, entering unit costs for each item, answering all mandatory questions, downloading and accepting terms and conditions, and submitting a Consent & Authorization form with the quote. Vendors are also encouraged to submit an optional LGBTQ Applicant Opportunity Data Form. The award will go to the lowest responsible bidder, and vendors must not deliver services or products until notified by the department. All validation warnings must be resolved before quote submission through www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| PHL-Contracts-Consent_Authorization B2727498.pdf | ||
| Micro Purchase Terms and Conditions B2727498.pdf | ||
| gravid trap.png | PNG image | |
| LGBTQ Applicant Opportunity Data Form B2727498.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .