Seller SOP Checklist B2727441.pdf
PDF 231 KB Posted
- Attached to
- PREVENTIVE MAINTENANCE CONTRACT
- Solicitation number
- B2727441
- Issued by
- Pennsylvania
About this file
This document is a Seller SOP Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors submitting quotes for a Preventive Maintenance Contract in Pennsylvania. The contract period runs from July 1, 2026, through June 30, 2027. Sellers must quote all items listed in the bid to be eligible for award, and the micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest. Services should not commence until the vendor receives official notification from the department.
The checklist outlines twelve essential steps for quote submission, including verification of seller role, completion of general information and item pricing tabs, responses to mandatory questions, acceptance of terms and conditions, and submission of required attachments. Vendors must provide a Consent & Authorization form in their vendor profile to have their quote considered; this form can be attached during the submission process if not already on file. The optional LGBTQ Applicant Opportunity Data Form may also be submitted. The Local Business Entity (LBE) certification question must be answered, though the LBE Program does not apply to small purchases. All red validation warnings must be addressed before quote submission through the www.PHLContracts.phila.gov portal.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions FY27 B2727441.pdf | ||
| LGBTQ Applicant Data Form B2727441.pdf | ||
| PHL-Contracts Consent Authorization B2727441.pdf | ||
| Price Increase Language B2727441.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .