Seller_SOP_Checklist_B2727401.pdf
PDF 231 KB Posted
- Attached to
- Color Ribbon
- Solicitation number
- B2727401
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist document from the City of Philadelphia Procurement Department for completing small purchases through the PHLContracts platform. The checklist outlines a 13-step process for vendors submitting quotes, beginning with ensuring proper user role assignment and progressing through completion of required tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary. Vendors must enter unit costs for each line item, answer all mandatory questions, download and review all attachments and terms, and complete any required supporting documentation before submission. The related contract opportunity involves the procurement of color ribbon as a requirements contract to be awarded as a whole or by line item to the lowest responsive and responsible bidder, with the requirement that sellers quote all items to be eligible for award.
Vendors are prohibited from delivering products or providing services until receiving notification from the Department. A critical requirement for quote acceptance is the submission of an executed Consent & Authorization form, either through the vendor's existing profile or as an attachment to the quote submission. While the Local Business Entity (LBE) Program designation does not apply to small purchases, vendors must answer the LBE certification question to proceed. Optional documentation includes the LGBTQ Applicant Opportunity Data Form. All validation warnings must be resolved before quote submission through the PHLContracts portal at www.PHLContracts.phila.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization_B2727401.pdf | ||
| MP_Terms_and_Conditions_B2727401.pdf | ||
| LGBTQ_Applicant_Data_Form_B2727401.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .