Seller_SOP_Checklist_B2727385.pdf
PDF 231 KB Posted
- Attached to
- Replacement Chainsaw Chains
- Solicitation number
- B2727385
- Issued by
- Pennsylvania
About this file
This is a Seller SOP Checklist document from the City of Philadelphia Procurement Department for use in submitting quotes on small purchases through the PHLContracts platform. The document outlines a 13-step process for vendors to complete and submit bids for the Replacement Chainsaw Chains micro purchase in Pennsylvania. This micro purchase will be awarded as a whole to the lowest responsive and responsible bidder, and sellers must quote all items listed to be eligible for award. No delivery or provision of services should occur until the vendor receives official notification from the department. The resulting contract will be classified as a "Requirements" contract.
The checklist requires vendors to confirm their seller role, designate Local Business Entity (LBE) certification status, enter unit costs for each item, answer all mandatory questions, accept terms and conditions, and submit required attachments including an executed Consent & Authorization form. Vendors must also have any required documentation on file and may optionally submit an LGBTQ Applicant Opportunity Data Form. All validation warnings must be resolved before submission through the PHLContracts.phila.gov portal. The document emphasizes saving progress at each step to prevent loss of work during the quote preparation process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| LGBTQ_Applicant_Data_Form_B2727385.pdf | ||
| MP_Terms_and_Conditions_B2727385.pdf | ||
| Consent_Authorization_B2727385.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .